Office & Admin jobs in Costa Mesa, CA - Page 11Create job alerts

NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY. There is NO experience required, paid training is provided for all job openings.

NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY. There is NO experience required, paid training is provided for all job openings.

We offer comprehensive benefits for most full-time positions, including medical, dental, and vision coverage, life insurance, a retirement plan, employee assistance programs, company discounts, perks, and more.

The Office Clerk is responsible for coordinating with Management Staff to ensure events are opened and closed at the appropriate times. Responsible for answering office telephone and escalating or delegating critical issues as necessary. The Office Staff will also assemble required forms and ensure

Join Our Franchise as an Office Assistant.Do you love helping people through difficult situations? Then don't miss your chance to join our Franchise as a new Office Assistant.In this position, you will be making a difference each and every day.We have a sincere drive toward the goal of helping make

Bachelor's Degree in Human Resources or related discipline. Professional certification in Human Resources (e. Human Resources professional or administrative support role.

The dispatcher will be responsible for coordinating security operations and ensuring effective communication between security personnel and clients. We are seeking a reliable and detail-oriented Security Dispatcher to join our team.

In partnership with VP of Human Resources, manage benefits programs (health insurance, retirement plans, etc. Bachelor Degree in Human Resources, Business Administration, or related field (Master's degree preferred). Onboarding: Ensuring new hires are integrated into the organization and provided wi

Global Capital Markets Trust Administrator. May serve as administrator for medium to large and/or highly complex clients.

Proven experience as an executive assistant or similar role, supporting C-suite executives. The Executive Assistant will be responsible for providing high-level administrative support to Senior Executives by conducting research, preparing statistical reports, handling information requests, and perfo

At Sally Beauty Holdings, we find beauty in diversity. Using market analysis to sell approved beauty products, introduce new products and concepts, provide customer service, conduct product education both in store and virtually. Providing color & curl/texture consulting services to professional beau

Job Description How would you like a position where you can talk to all kinds of people and play a crucial part in smooth retail operations? At Floyd's 99 Barbershop, we're hiring a detail-oriented and customer service-driven person as a full-time Front Desk Host! Help keep the party going at our Tustin, CA beauty shop. YOUR BENEFITS • Bonus potential, • Employee assistance program offering discounted or free counseling, financial planning, child and elderly care assistance, legal assistance, and more, • Ongoing opportunity for growth, • Free monthly services and product discounts, • Health benefits for full-time employees, including medical, dental, and vision, • Fun and relaxed environment where you can truly be yourself WHAT WE'RE LOOKING FOR Can you meet these qualifications? • 2+ years of customer service experience in the retail, hospitality, or beauty industries, • Experience working in a fast-paced environment, • Fantastic collaboration skills with an ability to communicate over the phone and in person, • Commitment to helping others and working with a team, • Organizational skills, attention to detail, and time management abilities, • Ability to maintain confidentiality We are available when our clients want us to be. Weekends and evening availability are of high value to us. Is becoming a Front Desk Host right for you? This customer service role keeps our shop running smoothly by answering phone calls, scheduling appointments, answering questions, and taking messages for staff. You speak with customers about their desired services and give them pricing information, upselling beauty treatments when possible. As you generate quotes, figure out wait times, and assist with general cleaning duties, you take pride in maintaining a positive, seamless retail environment! APPLY TO BE OUR FRONT DESK HOST! Join the team at Floyd's 99 Barbershop in Tustin, where we take the stress and guesswork out of getting a great haircut. We offer expert, personalized cuts tailored to each client, whether they're looking to change their style, maintain a fresh look, or simply enjoy a laid-back, high-energy vibe. Our culture is all about PEOPLE FIRST, where we take care of both clients and teammates with positive energy, teamwork, and a commitment to always improving. We work hard, but we don't take ourselves too seriously, making Floyd's a place where you can grow your craft, thrive in a supportive environment, and have fun along the way. If you're a team player who's passionate about delivering great client experiences, Floyd's 99 Barbershop in Tustin is where you belong! At Floyd's, we're more than a barbershop-we're a national leader in modern grooming, known for our expert services, strong culture, and top-tier talent. Come join the coolest shop in town - apply today with our short initial form! Job Posted by ApplicantPro

Job Description Job Summary Ensures the efficient and effective operation of the Front Desk department of the hotel. Guides and directs line staff to achieve established goals and objectives. Ensures total guest satisfaction through employee training, motivation, and performance management. Responsibilities • Welcomes guests in a friendly, prompt and professional manner., • Schedules, coordinates, directs and delegates work to Front Desk department associates., • Manages the performance of Front Desk agents, coaching and counseling as deemed to be appropriate and conducts annual performance reviews., • Trains new employees on compliance with company, hotel, and brand standards., • Makes recommendations for disciplinary action of employees as appropriate., • Maintains good working relationships and communications with all departments., • Verifies accurate room status information is maintained and properly communicated according to the procedures established., • Resolves guest complaints quickly, efficiently and courteously., • Updates, maintains, monitors and prepares group information and requirements, including relaying the appropriate information to relevant departments.Qualifications, • 1-2 years customer service experience., • Ability to stand for 8 hours, • Basic knowledge of computers and software including ability to use e-mail, word processing, spreadsheet software and hotel management system.Benefits/Perks, • Excellent benefits include: Medical, dental, life, PTO, and 401k with company match for full-time associates, • We offer an excellent travel discount program., • Opportunity to grow, we promote from withinExcel Hotel Group is a fully integrated property ownership, management, and development company enjoying exciting growth. We believe that our family-driven culture is the backbone of our company.

Job Description Job Opportunity: Front Desk Location: Irvine, CA (Irvine Campus) - 770 Roosevelt, Irvine, CA 92620 Job Type: Part-Time (15-20hrs/week) Hire Date: ASAP Pay Range: $20-22/hr About Us Think Academy is a fast-growing EdTech company revolutionizing the way K-12 students learn. We provide innovative and engaging teaching services, making education accessible and enjoyable for students worldwide. With a strong commitment to academic excellence and holistic development, we are seeking a passionate and dedicated office coordinator to join our team and play a pivotal role in shaping the educational experience for our students. Job Description As an Office Administrator at Think Academy, you will be a key player in the coordination and management of various Think Academy activities, programs, and events. You will collaborate closely with our teachers, staff, parents and students to ensure the smooth operation of day-to-day office affairs. This position may also require heavy lifting up and potentially more than 25 lbs (11 kg). Key Responsibilities • Assist with Think Academy's daily operations including:, • Create and manage calendars, schedules, and rosters, • Assist with the organization and set up for events and activities, • Provide supreme customer service to visitors, parents, and students, • Answer phone calls from parents or address concerns, inquiries from parents in-person, • Oversee and assist as needed while classes are in session, • Maintain and organize the campus facility, equipment, and classroom to a high standard, • Communicate regularly with parents, addressing their concerns and providing updates on related matters, • Foster a culture of respect, inclusivity, and teamwork among students and staff, • Support teachers and staff in maintaining a safe and conducive learning environment, • Assist in student enrollment process and other academic administration activities, • Assist with other projects and perform other duties as needed, • Availability to work on Friday, Saturday, and Sunday, • Must be able to lift 25+ lbs (11+kg), • Working knowledge of Microsoft Office Suite (e.g. Excel), • Excellent communication and collaboration skills, • Strong organizational skills with an attention to detail, • Able to flawlessly handle multiple projects concurrently, • Comfortable moving in a fast pace environment and working with an education start-up, • Proactive entrepreneurial growth mindset, • Demonstrate a passion for education and working with children, • Previous experience in educational coordination, administration, customer service, or related roles preferred but not required Think Academy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Diversity, Equity, and Inclusion (DEI) are fundamental values at Think Academy. We believe that a diverse workforce brings different perspectives and ideas, fostering creativity and innovation. Our commitment to DEI extends to all aspects of employment, including hiring, advancement, and development opportunities At Think Academy, we strive to create a workplace where everyone feels valued and included. We are dedicated to providing equal opportunities for employment and advancement, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability, or any other protected status. If you require accommodations to participate in the job application process, please let us know once you have received an update about your application moving forward with the company. We are committed to providing reasonable accommodations to individuals with disabilities throughout the recruitment process

Job Description Are you an organized multitasker with a warm, professional demeanor and a strong work ethic? We’re looking for a dedicated Front Office/Mail Clerk to be the face of our office and a key player behind the scenes. If you thrive in a fast-paced environment, can juggle multiple tasks with ease, and are seeking a long-term role with room for growth, this opportunity is for you! What You’ll Be Doing: • Greet and assist clients and visitors in person, by phone, and via email with professionalism and care., • Manage all incoming and outgoing mail—sort, distribute, and prepare packages with accuracy and urgency., • Handle and organize sensitive documents with strict confidentiality and attention to detail., • Provide general administrative support, including filing, scanning, copying, data entry, and more., • Maintain an orderly and welcoming reception area, conference rooms, and shared spaces., • Support legal staff with preparing demand packages and facilitating case resolutions., • Track and manage key legal deadlines, including statutes of limitations., • Keep case information up to date in our CRM system with accuracy and timeliness., • A college degree and at least one year of relevant office or administrative experience., • Fluency in Spanish is preferred but not required., • A proactive attitude, a strong sense of ownership, and a willingness to jump in wherever needed., • Excellent multitasking skills—you’ll be juggling calls, emails, in-person requests, and time-sensitive tasks all at once., • Strong customer service abilities, sharp attention to detail, and the ability to stay focused under pressure., • Solid typing and data entry skills, with a commitment to speed and accuracy., • Strong written and verbal communication skills. We’re a collaborative, high-performing team that values hard work, efficiency, and growth. If you’re looking for a role where you can make an impact, grow your career, and work with supportive people in a fast-moving environment, we’d love to hear from you! Company DescriptionSweet James is a renowned law firm dedicated to providing exceptional legal services. Our team is driven by a commitment to excellence, client satisfaction, and continuous improvement. Joining Sweet James means becoming part of a dynamic and collaborative work environment where your skills and contributions are valued and where there are endless opportunities for growth if you invest in your self growth.Sweet James is a renowned law firm dedicated to providing exceptional legal services. Our team is driven by a commitment to excellence, client satisfaction, and continuous improvement. Joining Sweet James means becoming part of a dynamic and collaborative work environment where your skills and contributions are valued and where there are endless opportunities for growth if you invest in your self growth.

Job DescriptionOffice Administrator/Front Desk (Newport Beach) Busy OB/GYN medical office in Newport Beach is looking for a front office administrator and front desk coordinator/receptionist/scheduler. Tasks include: · Handling front office responsibilities, greeting patients, answering phones. Very welcoming · The ability to multitask effectively (phones, patients, orders) · Must be comfortable discussing financial information with patients · Detail oriented (recognize incorrect patient info as compared to insurance info) · Excellent communication skills · Confidence with computer applications · Coordination with patients in office and phones, answering phone calls and follow up Looking for: 1. Competence in communication and organization skills, detail oriented, 2. Competence in continuous improvement, accountability, and teamwork, 3. The ability to multitask effectively (phones, patients, orders), 4. Must be comfortable discussing financial information with patients, 5. Work well with others and ability to work independently, 6. Interest in the medical field a plus, 7. Most importantly -- VERY friendly with our patients (we have a very pleasant and supportive work environment). Must be extremely pleasant on the phone and in the office with our patients., 8. Must be willing to cross train in all areas of the business We are looking for someone highly motivated to learn and who is a quick learner, and is looking for a job long term. Preferred Position Qualifications Experience: Preferred but not required. Willing to train the right candidate without experience. License: n/a Other: Job Details: Approximately 35-40 hours a week. Monday through Friday only, between the hours of 8:30-5. Salary: DOE

Job DescriptionSalary: $20-$30 Position Summary Responsibilities • Greet visitors and patients in a timely and friendly manner, • Answer telephones and relay messages, • Manage the flow of patients by informing the appropriate personnel about the schedule of arrivals of delays of clients, • Communicate with the medical personnel and patients regarding essential matters, including changes in schedule, clearly and efficiently, • Keep a tidy and organized work station to make sure guests satisfaction and comfort, • Maintain privacy of patients; assure patient confidentiality at all times, • Assist patients with completion of documents (as needed), • Relay information to patients regarding preparation for laboratory tests and examinations, • Accurately type routine correspondence and reports using personal computer, • Communicate necessary information with office personnel regarding patients, • Follow patient processing procedure, • Other duties as assigned Skills • Strong work ethic and high level of professionalism, • Strong attention to detail, • Ability to maintain professional judgment, • Ability to react calmly, professionally and effectively in stressful or emergency situations, • Basic knowledge of medical terminology, • Ability to multitask, manage and organize efficiently and effectively, • Excellent verbal and written communication skills with the ability to clearly communicate Requirements • High School diploma or equivalent, • Can speak the language of both Spanish and English excellently, • Prior office experience, • Knowledge of medical terminology is a plus, • CPR certified is a plus, • Amenable to work in our Bakersfield Office Address: SEA SURGICAL: * Physical Demands and Work Environment • Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions, • Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged period of time; to occasionally stoop, bend, kneel, crouch, reach and twist; to lift, carry, push and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information., • Vision: See in the normal visual range with or without correction. The office has fluorescent lighting Hearing: Hear in the normal audio range with or without correction • The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions., • The Front Office Personnel is the initial point of interaction with our patients, either personally or by telephone. The front office medical receptionist will receive the patient in a friendly manner and provide or direct them to the appropriate services required within the organization. Scheduling appointments, assisting the patients with paperwork and working with others in a team environment are necessary.

Job DescriptionBenefits/Perks • Competitive pay, • Flexible Part-Time Schedule, • Great work-life balance, • Paid time off, • Ongoing training, • Employee Discount, • 401K OptionJob Summary We are seeking a friendly and service-oriented Front Desk Representative to join the team at our team. As a Front Desk Representative, you will be the first point of contact for our clients. You will greet customers as they arrive, book appointments, answer phone calls, and collect payment information. The ideal candidate has a cheerful disposition, takes initiative, excellent communication, computer skills, front desk or receptionist experience and is capable of multitasking. Flexible schedule and perfect for student or retiree. Hourly pay plus commission. Responsibilities • Greet customers as they arrive and provide an excellent customer experience, • Answer phone calls and schedule appointments, • Assist clients with paperwork, including consent forms, • Maintain a clean and inviting environment, • Provide general customer service and attend to the needs of customers throughout their services, • Additional duties as needed Qualifications, • One or more years of experience as a receptionist or similar role is preferred - REQUIRED, • Excellent communication skills with a commitment to customer service, • Strong Phone skills and follow up abilities, • Strong work ethic and positive attitude, • Familiar with computers and scheduling software (Mindbody/Booker a plus), • Live within 10 miles of facility, • Excellent multi-tasking skills

Job Description Bremer Whyte Brown & O'Meara is currently accepting resumes for an experienced full-time receptionist in our Newport Beach office. The ideal candidate must be organized and proficient in handling multiple phone lines. They must have a front office professional and positive demeanor, good computer skills, professional phone etiquette along with the ability to multi-task to execute time sensitive tasks. Requirements • Answer phones, check voicemail, take messages and transfer calls, • Receive, track and organize incoming firm mail and packages, • Send faxes and emails both internally and externally, • Maintain conference room calendar and assure preparation for meetings, • Meet and greet clients and vendors and direct accordingly, • Multi-task assignments efficiently and in a timely manner, • Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook), • Professional demeanor and appearance Competencies/Skills • Punctual and reliable, • Attention to detail and accuracy BWB&O is committed to inclusion and diversity. We are focused on career development, along with, providing our employees with a healthy work-life balance. BWB&O offers a competitive market-based compensation package based on experience, dental, medical and vision insurance, paid time off, paid holidays, and 401k. For more information about how we use your personal information, please visit . Salary range: $23-$25/hour Hours: 8:00am-5:00pm, Monday- Friday

Job Description We are seeking a highly organized and professional Front Desk Receptionist and Executive Assistant to work full-time and join our team. The ideal candidate will be the first point of contact for clients and visitors, providing exceptional customer service and ensuring a smooth and efficient office environment for the team. If you are organized and have great people skills, and if this posting sounds like a job you’ll love, we highly encourage you to apply. Compensation: $18 - $22 hourly Responsibilities: • Client and Visitor Reception: Greet clients and visitors in a warm, professional, and courteous manner, ensuring a positive first impression., • Phone Management: Answer and direct phone calls promptly and accurately, handling inquiries with professionalism and efficiency, • Scheduling: Manage and maintain the office calendar, scheduling appointments and meetings for attorneys and staff, • Administrative Support: Perform various administrative tasks, including filing, scanning, and organizing legal documents, • Mail and Courier Handling: Manage incoming and outgoing mail and couriers, • Office Organization: Maintain a clean, organized, and professional reception area, as well as manage and order supplies, • Customer Service: Provide exceptional customer service to all clients and visitors, • Confidentiality: Maintain the confidentiality of client informationQualifications:, • Experience working in a customer-oriented atmosphere, • High school graduate, G.E.D. recipient, or equivalent, • Excellent active listening, interpersonal, and communication skills, • Available Full-Time, • Excellent communication skills (written and verbal), • Strong organizational skills and attention to detail, • Proficiency in Microsoft Office Suite (Word, Excel, Outlook), • Ability to multitask and prioritize tasks effectively, • Professional and friendly demeanor, • Ability to maintain confidentialityAbout Company We are a collaborative team of professionals. We work hard and we play together too! It's a friendly office where we trust each other and value a work-life balance. We support personal and career development and also have quarterly team-building events. Your experience and/or desire to work in the areas of Estate Planning, Special Needs Planning, Trust Administration, and Probate will add value to our team. We leverage technology and are looking for someone who is comfortable with Microsoft Office and various legal programs. You will have a strong work ethic, be highly organized, and have exceptional client relationship skills.

An exciting opportunity awaits for a Amazon Data Entry Clerk to support the preparation and delivery of goods or services, manage daily responsibilities with a focus on quality and efficiency, and provide excellent service to customers and team members.Other duties include adapt to shifting prioriti

Client Services Administrator - Document Custody.

In addition are the following generous employee benefits: Medical, Dental, Vision, 401K with company match, company-paid life insurance, additional onsite dental services, vacation, holiday, and sick time, employee gym (with fitness classes and meditation room), employee medical/wellness center (wit

As a Data Entry Clerk, you will be responsible for inputting and maintaining accurate data records, including: input data accurately into company systems.Duties and responsibilities can change depending on business needs.

NEWHOPE STREET [Maintenance Worker / Facilities] As a Maintenance Clerk at Costco, you'll: Build and repair fixtures and structures; Repair plumbing and electrical systems under 24 volts; Perform routine maintenance and repairs for forklifts, machinery and equipment for both ancillary businesses and

El Super - JobID: 24024 [Restaurant Associate / Team Member] As a Restaurant Clerk at El Super, you'll: Be one of the key contact points for the customer service experience; Assist with the preparation of El Super grilled and hot food items; Follow precise Company standards for preparation and prese

Bremer Whyte Brown & O'Meara, Llp Seeking Family Law Secretary.

What we do: The Supply Chain Clerk is responsible for preparing orders (direct and indirect materials) for shipment, completing all required shipment documentation, securing competitive carrier rate quotes, and ensuring accuracy in both shipping and receiving operations.

You will collaborate closely with our teachers, staff, parents, and students to ensure the smooth operation of day-to-day office affairs. Support teachers and staff in maintaining a safe and conducive learning environment. Can speak both Mandarin and English.

The Office of Instruction leads and serves a vibrant, inclusive, and diversified academic community.It promotes and assures a university culture of high-quality education and student success.The Administrative Assistant is part of the Office of Instruction team and reports to the Vice President of I

Do you enjoy creating lasting impressions and building long-term professional relationships? Do you have an engaging personality and love for hospitality? Are you fulfilled by the opportunity to contribute to someone's day in small, but profound ways? All of this will help you deliver an exceptional

Join Our Franchise as an Office Assistant.Do you love helping people through difficult situations? Then don't miss your chance to join our Franchise as a new Office Assistant.In this position, you will be making a difference each and every day.We have a sincere drive toward the goal of helping make

Newport Beach Police Department.Currently there is one full-time vacancy.Applications will be accepted on a continuous basis with the first review date of August 12, 2025.Applicants that apply after the first review are not guaranteed to be considered for this recruitment.Candidates are encouraged t

Portfolio Administrator - Orange County, CA. We have an exciting opportunity for a Portfolio Administrator to join our team in the Costa Mesa office.

Hourly The Department Services Aide - Transportation Dispatcher position dispatches transportation services for older adults.

Under the direction of the Supervisor, Transportation Operations, plan, coordinate and schedule District bus routes and schedules; assign bus drivers to designated routes and special event trips; drive a school bus or other transportation vehicle as Transportation, Dispatcher, Scheduler, Transport,

University of California, Irvine, and the only academic health system based in Orange County. The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. The University of California, Irvine is an Equal Opportunity/Affirmative Action Emplo

Job Opportunities At JLM Strategic Talent Partners.Partnering with National & International prime contractors, we provide them with qualified talent they can trust.We source and vet high-level career-seeking candidates in the industry and match them with our partners current open roles.Our objective

THE POSITION: Under general supervision of the Economic and Development Services Director or designee, the Grant Administrator provides professional and technical administrative assistance in managing the annual cycles of the HUD Consolidated Plan and Annual Action Plan processes, oversees funding p

Servpro Irvine Administrative Assistant.Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Administrative Assistant.In this position you will be making a difference each and every day.We have a sincere drive towards the goal of helpin

United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

With a strong commitment to academic excellence and holistic development, we are seeking a passionate and dedicated office administrator to join our team and play a pivotal role in shaping the educational experience for our students. As an Office Administrator at Think Academy, you will be a key pla

Bremer Whyte Brown & O'Meara is currently accepting resumes for an experienced full-time receptionist in our Newport Beach office.The ideal candidate must be organized and proficient in handling multiple phone lines.They must have a front office professional and positive demeanor, good computer skil

Systems Administrator, Intelligence Systems.

The City of Irvine seeks a skilled candidate with a background or interest in animal care, demonstrated office experience and strong customer service and leadership skills, to assist with the front office operations at the Animal Care Center. Some experience working in a professional animal care set

The emphasis of this position is on case management services to students as a clinical social worker. Ability to work with a broad variety of difficult cases and display effective knowledge of the social work profession. Skilled in coordinating, directing, evaluating, and implementing case managemen

The Night Auditor will act as the hotel system liaison during night hours. The Night Auditor will call in and open tickets with Opera, SynXis, or system support during the overnight hours if a system fails or issues occur. The Night Auditor also acts as a Guest Service Agent for the overnight front

Sally Beauty - JobID: 35179 [Sales Associate / Team Member] As a Sales Associate at Sally Beauty, you'll: Build relationships and inspire loyalty; Recommend additional and complementary products; Inform customers of current promotions and events; Set up advertising displays and arrange merchandise;