Office & Admin jobs in Costa Mesa, CACreate job alerts

Accounts Receivable Specialist .Maintain internal billing system.Manage collections, both current and overdue.Generate invoices and account statements.Reconcile invoices with project contract and change orders.Perform account reconciliations.Daily cash application and reporting.Produce daily, wee...

AR and Collections Specialist to join one of our client's exciting accounting team.A basic understanding of accounting, standard accounts receivables procedures, processing payments, and a positive attitude is essential.The ideal candidate will have a willingness to learn and grow! This role can ...

Accounts Payable Specialist who will be responsible for payments and controlling expenses by receiving, processing, verifying, and reconciling invoices.This role is on-site in El Segundo, CA and can pay up to $30/hr, depending on experience.Review all invoices for appropriate documentation and ap...

We’re looking for Data Entry Specialists for Customer Products across the US to work from home and help top brands improve their products before they hit the market.

Overview: As a Dental Assistant at Sonrava, patient care is your #1 priority and focus. Your ability to value and improve the patient experience will play a major role in the delivery of extraordinary dental care. Dental Assistants are a critical part of our mission because they not only support...

Boardwalk Investments Group, LLC ("Boardwalk") is a privately held commercial real estate investment company.Headquartered in Costa Mesa, California.The Firm currently manages a commercial real estate portfolio comprised of retail, mixed-use, office and multifamily assets located primarily in Ora...

The Patient Care Coordinator (PCC) at Sonrava serves as the key liaison for our patients ensuring a seamless and welcoming experience from the moment they arrive. The ultimate goal of the Patient Care Coordinator is to make every patient feel valued and at ease delivering the Ultimate Patient Exp...

Job Description We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: - Draft correspondences and other formal documents - Plan and schedule appointments and events - Greet and ...

Job Description Administrative Asistant (006_138440) Temporary, Pay: $21/hr. CA - Costa Mesa Key Responsibilities: Provide administrative support, including scheduling, managing correspondence, preparing reports, and organizing files Serve as a first point of contact for clients—greeting ...

Adams & Martin Group has partnered with a well-established, mid-sized law firm in Costa Mesa is seeking a Litigation Legal Secretary to support a busy team of attorneys. The ideal candidate will be highly organized, detail-oriented, and experienced in litigation support, with a solid understandin...

The Litigation Secretary will be assigned to work with 2-3 litigation attorneys. Therefore, the candidate will need effective time management and organizational skills and be extremely detail-oriented. This role will sit in a satellite office for the firm (Costa Mesa), requiring minor administrat...

This critical role will oversee and enhance the firm's financial operations, driving strategic initiatives to support rapid growth. You will manage key financial processes, mentor a high performing team, and collaborate closely with the Managing Partner and leadership to optimize financial health...

We have an immediate full-time opening for a Litigation Secretary for our Orange County office. This position is responsible for providing administrative and legal secretarial support to attorneys. Your work schedule will be 8 hours per day, with the opportunity of hybrid. Responsibilities and D...

Helton Law Group is a litigation firm located in Costa Mesa, CA and we are looking to increase our legal team due to organic growth within our niche market and hiring for a Legal Secretary. We are a client centered firm, and our employees are dynamic, focused and pro-active, striving for excellen...

Civil Defense Litigation Associate Location Costa Mesa, CA Hybrid Work Flexibility Experience the freedom of working remotely for a portion of your workweek. Our infrastructure enables seamless communication, collaboration, and access to resources from anywhere. About the Com...

Legal Assistant – Costa Mesa, CA This a top-rated Personal Injury Law Firm in California. We fight for plaintiffs in cases involving cars, trucks, motorcycles, rideshare companies (Uber/Lyft), and other motor vehicle accidents. Our reputable firm is currently seeking for an experienced Pe...

MUST HAVE 6+ years of experience, working with plaintiff personal injury matters!! A leading California-based Personal Injury Law Firm focusing on providing justice for clients involved in automotive, motorcycle, truck, and pedestrian accidents, is seeking a Senior Negotiator & Demand Writer ...

Job Title: Customer Service Support Specialist Location: Costa Mesa, CA (Hybrid - 2 days in office) Hours: Monday-Friday, 7:30 AM - 4:00 PM Pay Rate: $25/hour Position Overview: We are seeking a motivated and detail-oriented Customer Service Support Specialist to join our team in Costa Mes...

Senior Negotiator & Demand Writer – Costa Mesa, CA The Law Offices of Daniel Kim is a leading California-based Personal Injury Law Firm focusing on providing justice for clients involved in automotive, motorcycle, truck, and pedestrian accidents. We are searching for a Senior Negotiator & ...

JOB TITLE: Workforce Insights and Analytics Manager FLSA Status: Exempt Salary: $110,000 - $140,000 annually Location: Hybrid in Costa Mesa, CA Company Overview Our client is a top-rated Personal Injury Law Firm in California. They fight for plaintiffs in cases involving cars, trucks, mot...

Helton Law Group is a litigation firm located in Costa Mesa, CA and we are looking to increase our team due to organic growth within our niche market and hiring for a Legal Resolution Specialist. We are a client centered firm, and our employees are dynamic, focused and pro-active, striving for ex...

**IT FOCUSED ROLE. The Law Offices of Daniel Kim is the leading personal injury law firm in Orange County, committed to operational excellence and technology-driven growth. With a strong focus on automation, systems integration, and data infrastructure, the firm’s engineering and IT organizat...

Claims Specialist - Costa Mesa, CA The Law Offices of Daniel Kim is a top-rated Personal Injury Law Firm in California. We fight for plaintiffs in cases involving cars, trucks, motorcycles, rideshare companies (Uber/Lyft), and other motor vehicle accidents. We are seeking an experienced C...

Position Overview: Ultimate Staffing Services is actively seeking an organized and detail-oriented Administrative Assistant to join their client's team. This role is part-time, requiring 20 hours a week, and offers a flexible schedule from Monday to Friday. The ideal candidate will assist in ma...

Job Description TEMPORARY TO POSSIBLE FULL TIME POSITION WE ARE SEEKING A FRONT OFFICE ADMINISTRATIVE ASSISTANT FOR A FAMILY-OWNED SHEET METAL COMPANY THAT HAS BEEN IN BUSINESS FOR THE PAST 50 PLUS YEARS. Responsibilities: - ADMIN ASSISTANT DIRECTLY TO OWNER/CHIEF ESTIMATOR AND OTHER CO-WORK...

Job Description LOOKING FOR A JOB WHERE YOU CAN MAKE A DIFFERENCE? We are looking for hard-working people who want to help us protect patients, emergency safety net providers, and the nation’s healthcare delivery system. Some of our services include fighting unfair payment practices, challengin...

Job Description The Part-Time Administrative Assistant will play a vital role in supporting the growth and daily operations of the Amen Clinics Brain Warrior Alumni Network (ACBWAN). This dynamic position is ideal for a highly organized, tech-savvy individual with strong proficiency in Microsoft ...

Job DescriptionBenefits: - Employee discounts Host The Country Club is looking for a customer-focused Host to join our team! You will be welcoming guests, seating them in the restaurant, and helping ensure they enjoy an exceptional dining experience. As a Host, you must be friendly, outgoing a...

Job DescriptionBENRICH SERVICE COMPANY INC. At Benrich Service Company, Inc we are proud of our accomplishments. We have been in business for over 62 years, and we operate with honesty and high integrity. Benrich is a leader in our industry of service and repair for water heating equipment, wate...

Job Description Our growing company is seeking a highly motivated and positive individual with great organizational and communication skills to join our team as a Revenue Cycle Specialist. This position is responsible for the tracking and maintaining the revenue cycle including claim submission, ...

Job Description A prestigious law firm seeks a Litigation Secretary (PLAINTIFF-SIDE EXPERIENCE) to join their dynamic team. This position is responsible for responsible for providing support to attorneys on a day-to-day basis, as well as working closely with clients and other team members to ensu...

Job Description Job Title: Part 135 Dispatcher Location: Costa Mesa, CA Company Overview: STA is a passionate group of aviators who place client satisfaction at the heart of their business. Managing aircraft since 2009, STA continues to serve the nation with top-tier world travel. We ar...

Job Description WHO WE ARE:We are an end-to-end Renewable Energy provider. We offer products to commercial and enterprise clients in EV Charging solutions, Fleet Electrification, Solar Micro-grids, Energy storage, Hydroponic farming and Rain Water/Grey Water collection systems. We have been exper...

Job Description Executive Assistant / Business Manager – Real Estate Location: Costa Mesa, CA Employment Type: Full-Time Industry: Residential Real Estate Sales, Residential Real Estate Investment, Remodeling and Development. Are you highly organized, detail-oriented, and experienced in the f...

Job DescriptionPosition Summary: The Human Resource Coordinator is responsible for assisting the Human Resources function within the company including employee administration, management of personnel records, compliance with laws and regulations, interview scheduling, new hire administration and...

Job Description Duties: Job Summary: Responsible for a high volume of Accounts Payable (A/P) processing for 70100 invoices per day using Automatic Invoice Matching system (i.e., 3way match) as well as other approval processes Responsible for preparing month end A/P accruals and reconciling mont...

Job DescriptionPosition Title: Vice President of Human Resources Salary: $175,000-200,000 plus bonus Reports To: President/COO Position Type: Full Time Location: Costa Mesa, California ABOUT US: Among the first and longest-running Club Pilates franchisees, we are also one of the largest. Si...

Job Description AVANTI RESTAURANT SOLUTIONS IS HIRING A PURCHASING ADMINISTRATOR Are you looking for a learning environment where you can collaborate with professionals who are genuine and have a drive to succeed? Are you highly organized and do you find joy in crossing tasks off of your daily t...

Job Description **THE CANDIDATE MUST SPEAK SPANISH The Law Offices of Daniel Kim is the leading personal injury law firm in Orange County, committed to operational excellence and technology-driven growth. With a strong focus on automation, systems integration, and data infrastructure, the firm’s...

Job DescriptionDescriptionAre you looking for a rewarding career in the security industry? Do you have excellent communication and interpersonal skills? Do you enjoy working with people and helping them achieve their goals? If yes, then we have an exciting opportunity for you! Protect-US is a le...

Job Description About Amen Clinics: Amen Clinics is a pioneer in mental wellness, dedicated to providing outstanding care and guidance for individuals seeking mental health solutions. Our approach combines innovative technology with compassionate care to deliver life-changing results. Amen Clin...

Job DescriptionBenefits: - Dental insurance - Health insurance - Paid time off - Vision insurance Are you doing what you love? We are! Pacific Neuropsychiatric Specialists is a leading mental health medical group that provides treatments for various mental health issues, including ADD/ADHD, ...

Job Description Job Summary: The Database Administrator assists with development and maintenance of SQL databases and development of business intelligence applications, DBA responsibility including data modeling, performance, integrity and security of database, also troubleshooting user issues, ...

Job Description Position Description The aquilogic, Inc. Office Manager ensures the smooth running of daily operations, performs all human resources functions, and provides support on consulting projects as needed. This role is integral to managing administrative tasks across various functions, ...

The ACE Agency, a Southern CA based communications agency seeks a part time bookkeeper and executive assistant. The role will combine financial record-keeping with administrative support duties and involve maintaining accurate financial records, including accounts payable and receivable, payroll ...

The ideal candidate will be responsible for assisting the CEO with structuring an efficient workflow for our organization.In this position, you should feel comfortable coordinating calendar appointments, using CRM's such as Slack & Monday, managing communications between vendors and clients, and ...

Stay current and informed about recruiting techniques and compensation trends to be competitive. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training....

California HR Certification: A California-specific HR certification such as the PHRca (Professional in HR – California) or SHRM’s California Employment Law Specialty Credential is highly desirable. Experience: Minimum 8 years of progressive HR experience as an HR Manager, HR Business Partner, or