Receptionist jobs in Costa Mesa, CaliforniaCreate job alerts

Job DescriptionWe are looking for a motivated Administrative Assistant to join our team in Costa Mesa, California. This long-term contract opportunity is perfect for someone who thrives in an onsite, fast-paced environment and enjoys engaging with clients and team members. The ideal candidate will possess strong organizational skills and the ability to handle multiple tasks efficiently while maintaining a detail-oriented demeanor. Responsibilities: • Serve as the first point of contact for clients by managing receptionist duties and greeting visitors courteously., • Provide comprehensive administrative support to internal teams and ensure smooth daily operations., • Handle light billing tasks and assist with financial record-keeping using QuickBooks and other software tools., • Maintain accurate records and perform data entry tasks to support office operations., • Collaborate with team members to manage schedules, appointments, and meetings., • Utilize Microsoft Office and ADP Total Source software to complete administrative tasks efficiently., • Communicate effectively with internal staff and external clients to address inquiries and provide solutions., • Assist in organizing office supplies, maintaining a tidy workspace, and ensuring resources are readily available., • Demonstrate adaptability by learning new processes and contributing to improvements., • Uphold a smart business casual dress code and represent the company in a detail-oriented manner.• Proven experience in administrative assistance or similar roles., • Proficiency in Microsoft Office Suite and familiarity with ADP Total Source., • Experience with QuickBooks Online or Desktop is a plus., • Strong communication skills, both written and verbal, to interact with clients and colleagues., • Ability to manage multiple tasks and prioritize effectively in a dynamic setting., • Excellent attendance and reliability, with a willingness to learn and grow., • Detail-oriented and approachable demeanor to foster positive relationships., • Tech-savvy with the ability to quickly adapt to new software and tools.

Job Description Job Title: Office Coordinator Location: Santa Ana, CA 92704 Position Type: Full-Time, 100% Onsite, M-F 7am-4pm Pay: $20.00 - $22.00/hr. D.O.E. Summary: Seeking an experienced Office Coordinator to provide general office support with a variety of clerical activities and related tasks. This person will be the face of the company, greeting visitors and ensuring smooth communication both internally and externally. Essential Job Functions: · Answer and route incoming calls; greet and direct visitors · Handle mail, packages, and office supply management · Maintain a clean, organized, and efficient office environment · Support general clerical duties (copying, filing, faxing, etc.) · Process cash/credit transactions and prepare basic reports · Supervise and assist front desk staff as needed · Serve as liaison for maintenance, shipping, and vendor needs · Perform other duties and work overtime as required Qualifications: · 3+years minimum of previous office, receptionist, or customer service experience · Proficient in Microsoft Office (Excel, Word, Outlook) · Strong communication, organization, and multitasking skills · Dependable, professional, and able to work independently · High School diploma or GED required Company DescriptionOur Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.

Job Description Position available at female-owned boutique CPA firm near Orange County Airport Role is full-time, in person only, including extended work hours from mid-January to end of April, and during September and October. Prior CPA firm experience a plus Ideal candidate is: o Self-Starter o Able to multi-task in a fast-paced environment o Excellent in-person and telephone communication skills o Must be accurate and highly detail-oriented o Proficient with Microsoft Excel and Word Background and credit checks required. Company DescriptionFemale-owned boutique CPA firm. In business since 1997.Female-owned boutique CPA firm. In business since 1997.

Job Description Entry Level - $15-$20/hr (Contingent upon experience) Full time & Benefits Bachelors, Paralegal Degree, or 2+ years of work experience in office setting required. FULL-TIME ENTRY LEVEL - NO LAW STUDENTS OR RECENT LAW SCHOOL GRADS Established small law firm in Tustin looking for a Receptionist who is motivated to learn the areas of Trust Litigation, Trust Administration, Estate Planning, Probate and Conservatorships. This is a perfect opportunity, if you want to get your foot in the door in the legal field. We will train you. Receptionist Job duties include: • Answer Phones - Must be personable and well spoken (about 20 calls per day), • Initial Client Intake Calls, • This will amount to 30% of the job duties for a typical day., • You will have to quickly learn the basics of each of our practice areas along with legal terms., • Client Communication will take about 50-70% of your time whether via email or over the phone, • Assist with billing, • Excellent writing and oral skills are required, • Calendaring Appointments, • Handle mail, scanning, faxing, • Meet and greet clients, • Inputting legal costs into client files on legal software, • Have one year Receptionist experience, preferably in a law firm, • Type at least 45 wpm MUST be a very organized and detail oriented individual We are looking for someone that has an exceptional work ethic, is a multi-tasker, is extremely organized, and Detail Oriented assertive, and motivated. This person must possess excellent communication skills, both verbal and written. This person must be comfortable working as a team with both attorneys and paralegals. Computer literacy is absolutely required. This person must be proficient with Microsoft Office Suite (Word, Excel, Outlook, etc.), and must be comfortable with e-filing. Benefits include: • Matching 401k, • Healthcare (silver plan), Vision and Dental paid in full by the firm., • Possible Bonus, • Paid Holidays, • Paid Sick Days, • Paid Vacation Days

Job Description Responsibilities include, but are not limited to: -·Professionally manage a large volume of inbound calls and correspondence, including e-mails, text messages and faxes in a timely manner • involves rooming patients, closing visits and maintaining professional interaction with patients at all times. -Help ensure all intake paperwork is completed and payments are collected. -Help taking before after photos and charting -Possess the ability to multi-task • Have the ability to problem solve ·Support the company culture that reflects the core values of our Clinic. Requirements: · Must be friendly, professional, a team player, and have a positive demeanor · Must have excellent communications skills and elevated phone etiquette · Must be highly organized and a self-starter · Minimum of 2 or more years of Medical Assistant Experience -Must have a current Medical Assistant Certificate -Comfortable working with EHR software systems- Proficient working knowledge of Microsoft Word, Excel, and Outlook -High school diploma or equivalency The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. While performing the functions of this job, the employee is constantly required to communicate (listen and talk), stand, walk, sit, and use hands/fingers for computer and phone use. The employee is occasionally required to lift, move, push and pull objects weighing up to 20 pounds. Specific vision abilities required by this job include close vision, and color vision. Environmental Conditions: There are no harmful environmental conditions that are present for this position. The duties are performed indoors in an air-conditioned space. The noise level in the work environment is usually mild to moderate. Compensation based on experience Please send your resume with a cover letter for consideration. We use E-Verify Job Types: Full-time, Part-time Salary: $14.00 to $18.00 /hour Company DescriptionA Premiere Aesthetics Clinic located in Tustin is looking for an experienced Medical Assistant. Our practice integrates an interdisciplinary, progressive approach to cosmetic treatments and overall anti-aging within targeted synergistic practice areas including all aspects of Aesthetic and Cosmetic treatments. With a broad reach, our clinic is inclusive of prestige brand products and proprietary services, representing the future of aesthetic medicine in its ideology and treatment advances. This is an exciting opportunity as our clinic grows, as well as advanced career development for the ideal candidate. This position will help support the office administrators as well as patient care providers. This role requires the ability to work in a fast-paced environment, be proactive, meet and adapt to changing deadlines, and communicate effectively and compassionately with patients. Candidates must be highly motivated and multitask effectively. Additionally, they should be very detail oriented and dependable, with the ability to stay focused while managing multiple responsibilities. This job will require flexible availability and hours. Additional relevant work experience in the aesthetics field is highly desired.A Premiere Aesthetics Clinic located in Tustin is looking for an experienced Medical Assistant. Our practice integrates an interdisciplinary, progressive approach to cosmetic treatments and overall anti-aging within targeted synergistic practice areas including all aspects of Aesthetic and Cosmetic treatments. With a broad reach, our clinic is inclusive of prestige brand products and proprietary services, representing the future of aesthetic medicine in its ideology and treatment advances.\r\n\r\nThis is an exciting opportunity as our clinic grows, as well as advanced career development for the ideal candidate. This position will help support the office administrators as well as patient care providers.\r\n\r\nThis role requires the ability to work in a fast-paced environment, be proactive, meet and adapt to changing deadlines, and communicate effectively and compassionately with patients. Candidates must be highly motivated and multitask effectively. Additionally, they should be very detail oriented and dependable, with the ability to stay focused while managing multiple responsibilities. This job will require flexible availability and hours. Additional relevant work experience in the aesthetics field is highly desired.

Job Description Private Family Dental Clinic looking for a Dental Receptionist/Treatment Coordinator who is willing to help out in the back if needed to join our team. If you are willing to learn/teach, we are willing to teach/learn with you. We look forward in meeting and growing with you! Initial Requirement: Responsible, Punctual, and Self-motivated with a Positive Attitude Mandarin Speaking and/or has experience in Dentrix/Dexis is a Plus Offering either Full-time or Part-time Pay: $20.00 - $30.00 per hour depends on experience Bonus and Benefits offered! COVID-19 considerations: We follow all CDC guidelines and more. Including but not limited to N95 mask, fogging the rooms after every patient, True HEPA Filter in every room, and more, come see for yourself! Company DescriptionPrivate Family Dental Office helping our community by educating oral health and promoting beautiful and healthy smile.Private Family Dental Office helping our community by educating oral health and promoting beautiful and healthy smile.

Job Description Position: Front Desk Receptionist – Temporary Assignment Location: Cypress Schedule: Monday–Friday, 8:00 AM – 4:30 PM Pay Rate: $20.00/hour Job Description: We are seeking a reliable and professional Front Desk Receptionist for a temporary assignment at a manufacturing company. The ideal candidate will be the first point of contact for visitors and employees, providing excellent customer service while supporting day-to-day administrative tasks. Responsibilities: • Greet and assist visitors and employees in a professional manner, • Answer and direct phone calls, • Manage incoming and outgoing mail, • Maintain a clean and organized front desk area, • Previous reception or administrative experience preferred, • Strong communication and organizational skills, • Professional appearance and demeanor, • Ability to multitask in a fast-paced environmentCompany DescriptionWith over 20 years of experience AnDek Staffing has created and maintained relationships by understanding our partners needs and continuously seeking ways to improve our services.With over 20 years of experience AnDek Staffing has created and maintained relationships by understanding our partners needs and continuously seeking ways to improve our services.

Job Description We are a professional staffing firm, working with organizations across the country to place exceptional candidates. Currently, we have a Receptionist opportunity with a trusted leader in title insurance, settlement services, and risk solutions, consistently recognized as one of the Fortune 100 Best Companies to Work For. They offer a culture of growth, stability, and innovation where employees are valued and supported in building long-term careers. The Receptionist is responsible for the specific duties listed below. Your specific duties will include: • Greet and assist visitors while managing a multi-line phone system., • Answer and route incoming calls to the appropriate staff or voicemail., • Provide general information, directions, and office support to callers and visitors., • Manage visitor access, issue passes, and maintain appointment calendars., • Receive and distribute mail and packages; accept deliveries., • Prepare basic documents, memos, and reports as needed., • Order and maintain office supplies. Required qualifications for the position include: • High School diploma or equivalent., • 1–2 years of experience in a receptionist or administrative role., • Proficiency in Microsoft Office applications., • Ability to read and follow written instructions and procedures., • Basic math skills, including percentages. Preferred qualifications for the position include: • Escrow/Title experience. Pay Rate: $20.90 per hour Compensation may vary outside of this range depending on a number of factors, including a candidate's qualifications, skills, competencies and experience, and location. Employees have access to healthcare benefits including medical, dental and vision as well as a 401(k) plan. Let one of our recruiters assist you in finding and preparing for interviews with our clients. Whether you are interested in a direct hire, temp-to-hire, or temporary position, Workway can help you to put your best foot forward. Contact us today! Workway, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable laws, regulations and ordinances. For our complete EEO & Pay Transparency statement, please visit . To receive state and federal compliance posters, e-mail or call 972.514.1515. #Receptionist #EscrowJobs #TitleJobs #AdminJobs #SantaAnaJobs Company DescriptionWorkway BancForce is a premier national staffing firm that places qualified job-seeking candidates across the nation in direct hire, temp-to-hire, and temporary positions across a variety of specialized fields. We pride ourselves in offering a candidate-centric model to assist job seekers in finding their next career opportunity.Workway BancForce is a premier national staffing firm that places qualified job-seeking candidates across the nation in direct hire, temp-to-hire, and temporary positions across a variety of specialized fields. We pride ourselves in offering a candidate-centric model to assist job seekers in finding their next career opportunity.

Job Description Licensed Dental assistant must have dental experience Duties include, but are not limited to: • Assisting Dentist, Charting., • Taking Digital X-Rays & Photos, Coronal Polishing, Sealants., • Cleaning, maintenance and sterilization., • Following regulations and OSHA requirements., • Promoting overall safety and cleanliness of office environment. Front office experience scheduling patients and answering phone Company DescriptionGreat team environmentGreat team environment

Job Description Job purpose The Store Administrator provides administrative support for the Corporate Office, Jiffy Lube and Taco Bell stores. Their main responsibility is to process accounts payable for store licenses and permits, including store tracking logs. To be successful this person can multi-task, have strong organizational skills and be detailed oriented. Duties and responsibilities include but are not limited to • Liaison for store operations., • Track and coordinate payment for store licenses, permits and any local required fees (BAR, EPA, Haz Waste, Annual and Bi-Annual testing)., • Maintain and update excel store and service log., • Process service requests and maintain log for store phones, internet, and trash., • Track and coordinate payments for fire inspection / testing invoices., • Develop and maintain store filing system., • Advertising, • Prepare advertising reimbursement requests., • Process payments., • Prepare monthly operations calendar., • Back up for Receptionist., • Cross train in other departments/positions., • Adhere to all company policies, procedures and safety practices., • High school diploma., • Proficiency in Microsoft Office Suite., • The ability to add, subtract, multiply, or divide correctly., • Must be reliable and timely on a daily basis., • Solid written and verbal communication skills., • Professional attitude and appearance., • Ability to be resourceful and proactive when issues arise., • Multitasking and time-management skills, with the ability to prioritize tasks., • Fast-paced office environment., • While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear., • The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Job Description About Us: EA Relief is a rapidly growing finance company specializing in personal loan and debt-relief programs. We pride ourselves on professionalism, efficiency, and exceptional client service. We’re seeking a motivated and organized Personal Assistant to join our team and help streamline daily operations. Position Overview: The Personal Assistant will play a key role in managing the day-to-day administrative tasks of the company. You’ll be responsible for scheduling appointments, contacting clients, setting reminders, organizing meetings, and assisting with general office operations. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Responsibilities: * Schedule and confirm client appointments for company representatives. * Contact clients via phone, text, or email to remind them of upcoming meetings. * Transfer incoming client calls to the appropriate representative. * Maintain daily calendars and set task reminders. * Track follow-ups and ensure appointments are completed on time. * Handle basic administrative duties such as filing, data entry, and light correspondence. * Assist the executive team with miscellaneous office and organizational tasks. Requirements: * Prior experience as an assistant, receptionist, or scheduler. * Excellent communication and organizational skills. * Comfortable making and receiving client calls. * Proficient with basic computer tools (Google Workspace, Outlook, CRM systems). * Reliable, punctual, and professional demeanor. * Able to work full-time, in-office in Irvine, CA. Compensation & Benefits: * Competitive hourly pay or salary based on experience. * Bi-Weekly pay * Growth opportunities within the company. * Supportive team environment.

Proven work experience as a Receptionist, Front Office Representative, or similar role. Receptionist / Front Desk Administrator. We are seeking a professional, friendly, and organized Receptionist to join our client's team.

Job Description Radiology Diagnostic/ Receptionist needed in Costa Mesa, CA Hourly Compensation: $22-$25/hr Job Description: The Radiology Office Receptionist serves our patients, members, and providers. Responsible for answering phone calls and scheduling patient appointments. Triages phone calls as necessary. May conduct patient/member pre-certification to ensure coverage for appointments and medical care. With the assistance of data and technology, they function as a liaison and ensures a high value and personalized experience. Location: Hospital in Costa Mesa, CA ( 100% On site, no remote) Required Job Qualifications: 1-3 years experience with radiology diagnostic testing scheduling experience – e.g. mammogram, DEXA, X-ray, Ultrasound, CT, MRI, Nuclear Medicine. • Health insurance verification knowledge, • Completed High School (Diploma or GED) **PREFERRED: - Epic EMR experience. Schedule: Monday to Friday 8:30am-5:00pm Duration: 6 month with possible TTH Please apply online and email for more details Call: 281-769-8184

Job Description Location: Santa Ana, CA Salary Range: $70,000 - $95,000 annually Reports To: Corporate Benefits Manager SUMMARY The Benefits Specialist is responsible for the day-to-day administration, coordination, and communication of employee benefits programs across all KPC Health facilities. This role ensures compliance with federal and state regulations, supports employees with benefit-related inquiries, and assists with annual open enrollment, vendor management, and benefits reporting. In addition, the Benefits Specialist will provide support with facilities-related projects and coordination to help ensure smooth operations at the corporate level. REQUIREMENTS Required Qualifications: • Bachelor’s degree in Human Resources, Business Administration, or related field preferred; equivalent experience considered., • Minimum of 3 years’ of experience in benefits administration, preferably within healthcare or a multi-site organization., • Strong knowledge of federal and California state employment and benefits laws., • Proficiency with HRIS, benefits portals, and Microsoft Office Suite., • Excellent organizational skills with the ability to manage multiple priorities., • Strong interpersonal and communication skills with a customer service mindset., • Ability to maintain confidentiality and handle sensitive information with discretion., • Maintains employee personnel files to ensure legal compliance., • Explains benefit plans, costs, and procedures to employees in individual discussions; advises employees of benefit options., • Distributes information on and explains benefits programs such as retirement, health, life, disability, and COBRA notification to employees and dependents., • Assists employees with enrollment and termination of benefits; verifies and completes benefits enrollment forms; calculates amount of employees’ paycheck deductions for benefits, submits to payroll, and resolves discrepancies; enters benefits-related data into ADP HRIS system; ensures accuracy of data entered., • Investigates and resolves questions regarding delivery and payment for services by contacting health care professionals, and other service providers, benefit plan providers, and employees., • Initiates the medical and option forms and or affidavits; arranges for their completion and submission within time limits., • Verifies the calculation of the monthly premium statements for all group insurance policies, ensures prompt timely payment. Maintains statistical data relative to premiums, claims, and costs. Resolves administrative problems with the carrier representatives., • Produces report of benefits enrollment, benefit deductions and plan participation; reviews reports from plan providers to verify accuracy and resolve differences., • Coordinates special events including employee recognition programs ., • Assures that existing and new benefit programs are adaptable to standard computer and reporting systems; provides benefits information and statistical and census data for actuaries, insurance carriers, and management., • Handles benefit inquiries and complaints to ensure quick, equitable, courteous resolution; maintains contact in person, and by phone or mail, with benefits plans, employees, and beneficiaries to facilitate proper and complete utilization of benefits for all employees., • Coordinates all aspects of Leave of Absence program (LOA); maintains LOA log, provides all required forms and disclosures; determines and designates FMLA; notifies employees and managers of 12 week expiration dates; ensures all applicable employees are offered the interactive process; meets with employees and managers to evaluate any requested accommodations; advises termination of employees to managers when appropriate., • Participates in professional activities to keep abreast of technical and legal developments in the benefits and compensation field., • Acts as receptionist when called upon in receiving applicants, employees and visitors to the human resources; answers telephones, routes callers, takes messages and provides routine information to callers; provides assistance in the day-to-day administration of department., • Perform related duties and responsibilities as required.

Job Description King's Seafood Company has continued to see our restaurants get busier and busier, with new restaurant openings on the way and increasing guest counts, we are hiring for our Accounting team.The Accounts Payable Coordinator is responsible for ensuring that the company’s financial records are accurate and complete. The Accounts Payable Coordinator records invoices, processes payments, and reconciles vendor statements, and maintains accurate records of accounts payable activities. Here's What We'll Bring To The Table: • Competitive hourly rate--$29-$31/hour depending on experience, • Medical, Dental, Vision, and Life insurance, plus pet healthcare discounts!, • 401k Match, • Education Reimbursement, • Accrued Vacation and Sick Days Essential Qualifications • 1-3 years’ experience in related field, • Good Computer skills: Microsoft Excel/Outlook/Word experience, • Experience with Accounting software packages, • Possess good understanding of GL Accounts, • 10 Key by touch, • Ability to multi-task and meet deadlines, • Good organizational skills, • Scanning of all incoming mail/invoices, • Obtaining proper approvals on invoices and accurately processing, • Obtaining work orders for invoices, when appropriate, • Audit and process expense reimbursements accurately, • Audit corporate credit card activities and obtain proper support/receipts and approval, • Track and process utility billing for all locations, • Work with the IRMA team to correct any invoice exceptions on product invoices, • Correspond with vendors and respond to inquiries, • Correspond with the Operations team to ensure invoices are received and processed timely, • Prepare A/P checks for signatures., • Assist with annual 1099 filing, requesting W9’s, • Assist with vendor master updates, • Ensure compliance with Company A/P Processes, • Reconcile vendor statements, • Back up for front desk receptionist as needed, • Assist accounting and other team members with Ad Hoc projects, • Stores financial records, ready for storage as needed Physical Requirements: • In General Approximate % of time spent in each function, • Bending10%, • Carrying 10%, • Lifting 10% IMPORTANT NOTICE This description is not an exclusive or exhaustive list of all job functions that a crewmember in this position may be asked to perform from time to time. This document does not create an employee contract, expressed, implied, or otherwise , and does not alter the "at will" employment relationship of the employer and employee.

Job DescriptionWe are seeking an experienced Escrow Assistant to support a high-volume escrow team through all phases of the escrow process, from pre-closing through post-closing. This role requires strong attention to detail, the ability to manage multiple files, and excellent communication skills in a fast-paced environment. Essential Duties & Responsibilities Prior to Closing: Order payoffs and final utilities; verify accuracy against title commitments Manage all pre-closing file requirements, including liens, judgments, and bankruptcy documentation Obtain past and current tax information and verify tax payment status Order and follow up on HOA letters, bylaws, financials, and irrigation documentation Obtain commission information for real estate agents involved in transactions Prepare Powers of Attorney and Quit Claim Deeds as needed Disburse files and verify receipt and accuracy of incoming and outgoing wires Maintain consistent communication with the Escrow Officer regarding file status Handle walk-ins and phone calls when the Escrow Officer is unavailable Assist other escrow assistants and provide receptionist coverage as needed Closing Support: Assist with entering lender figures Print closing documents and checks Fax figures to lenders and Realtors as required After Closing: Clean and prepare files for shipping of loan packages and recordings Follow up on funds held in escrow Prepare closed files for scanning and final documentation Qualifications: 4–6 years of escrow experience required Strong organizational and multitasking skills Ability to work independently while supporting a team environment Excellent attention to detail and follow-through This is a great opportunity for an experienced Escrow Assistant seeking a long-term temporary assignment with a reputable escrow team. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: The pay transparency policy is available here: For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #1006 Company DescriptionThis company offers growth and a great group of people to work with.This company offers growth and a great group of people to work with.

Job Description The Management Trust Position Title: Community Support Specialist Location: Irvine, CA Reporting To: Associate Vice President of Community Management Status: Non-Exempt, Full-Time Salary: $21.00-$23.00/ Hourly DOE COMPANY PROFILE: The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients’ needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team. EMPLOYEE OWNER POSITION PURPOSE: The Community Support Specialist Level 2 (CSS) is responsible for providing exceptional customer service and quality administrative support to both internal and external clients, including, but not limited to: partnering with Community Association Managers (CAMs) and Assistant Community Association Managers, managing complex Work Orders and Architectural Review requests, managing amenity requirements, performing special projects/research, and various coverage (i.e. phone). JOB DUTIES AND RESPONSIBILITIES: • Receive customer phone calls and answer questions related to the status of work orders, ARC requests, or Association responsibilities, • Maintain current community information for Welcome Packet in appropriate system location, • Manage review, assignment, and follow-up for complex Association Work Orders requiring committee approval, a board approval process, or specialized vendors, • Document actions taken with system notes, • Box, archive, and log documents for off-site storage not less than annually per Association, • Process compliance notices (either post-inspection or as needed) in accordance with community guidelines, add fines and hearing outcomes as directed by CAM or ACAM following a Board meeting., • Manage, review, and process complex ARC applications (e.g. outside architect, deposit, or special plans or paperwork required), • Monitor for status and timelines of ARC Applications and maintain system records as needed, • Maintain system entry and logs for homeowner records including parking passes, amenity reservations, deeded parking or storage, • Manage tracking and distribution of access devices for communities including keys, fobs, or parking passes, • Manage amenity reservation processes in accordance with community guidelines, • Manage and organize physical ballots returned to office for elections, • First escalation for all homeowner phone calls transferred from reception, • Depending on location, may be required to provide periodic relief for Division Receptionist (if Receptionist is absent, during lunch periods, etc.), • Monitor for completion of ad-hoc Community Support Task items such as managing access device projects, special mailers, newsletter information, • Support updating of Association information in system of record including Board and Committee information, vendor contact information, updates to rules and maintenance obligations, and document libraries, • Coordinate with Service providers for questions, such as those related to access to the community or parking enforcement, • Support in documentation of maintenance of third-party systems utilized by specific communities, • Other duties and special projects as assigned QUALIFICATIONS: • High School Diploma (or equivalent); Associate’s Degree preferred, • Proficiency in administrative support – generally between 1-4 years, depending on the position level, • Experience with Microsoft Office suite of products, • Ability to identify and prioritize tasks, • Ability to multi-task and provide support to multiple communities while understanding their unique rules and requirements, • Conflict resolution skills, • Highly organized and able to monitor records for pending deadlines, • Excellent written and verbal communication, • Ability to provide high-level customer service with astute attention to detail and organization, • Must be a team player, • Ability to utilize technology including phone systems, reports, and office equipment to efficiently discharge tasks, • Adaptable and dependable with a solid attendance record, • Professional and respectful demeanor with all internal and external customers at all times SPECIAL POSITION REQUIREMENTS (VARIES BY LOCATION/NOT A GLOBAL REQUIREMENT): • Must have reliable transportation, • Must be able to drive in the dark if required, • Must have and maintain a valid driver’s license, vehicle insurance, and driving record in compliance with Company policy ESSENTIAL FUNCTIONS: • Use standard office equipment, including: computer, phone, copier/scanner, etc., • Be stationary for periods of time, • Relocate up to (25) pounds, • Travel to and from offsite locations SUPERVISES OTHERS? IF SO, LIST: • None SCHEDULE & TRAVEL: • Monday-Friday from approx. 8:00 am-5:00 pm, • This position may require occasional long hours to meet business needs The Management Trust is an Equal Opportunity employer. We celebrate and support diversity. TMT reserves the right to modify this job description at any time based on business need.

Job DescriptionLocation: Newport Beach, CA Employment Type: Temporary (12-Month Assignment) Pay Rate: $31.00/hr Industry: Financial & Accounting Services Job Function: Administrative – General Experience Level: 4–6 Years Required About the Role We are seeking an experienced Escrow Assistant II to join a high-volume escrow team in Newport Beach. The ideal candidate will have strong experience supporting escrow officers through all stages of the escrow process, including pre-closing, closing, and post-closing activities. This role requires excellent communication, strong attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Essential Duties and Responsibilities Prior to Closing Order payoffs and final utilities; confirm payoffs match title commitments. Manage all file requirements before closing, including liens, judgments, and bankruptcy documentation. Obtain current and historical tax information; ensure current taxes remain unpaid. Order and follow up on HOA letters, bylaws, financials, and irrigation documents. Gather commission information from all real estate agents in the transaction. Disburse files and verify accuracy and receipt of wires. Prepare Power of Attorney forms and Quit Claim Deeds as needed. Maintain frequent communication with the Escrow Officer regarding file status. Assist walk-ins and handle phone calls when the Escrow Officer is unavailable. Provide support to other assistants and fill in as receptionist when required. Closing Assist with entering lender figures into the system. Print loan documents for closing. Print checks for disbursements. Fax or send figures to lenders and Realtors. After Closing Clean out and organize files for shipment of loan packages and recordings. Follow up on any funds held in escrow. Prepare final files for scanning and digital storage. Ideal Candidate 4–6 years of escrow assistant experience Knowledge of escrow procedures, title documentation, and closing requirements Strong organizational and multitasking abilities Excellent communication and customer service skills Ability to work independently while supporting the overall escrow team Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: The pay transparency policy is available here: For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #1006 Company DescriptionThis company offers growth and a great group of people to work with.This company offers growth and a great group of people to work with.

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Competitive salary, • Dental insurance, • Health insurance, • Paid time off, • Vision insurance Receptionist / Legal Assistant MOET Law Group Irvine, CA (In-Person) Salary Range: $18 $20 per hour MOET Law Group is a plaintiff-side personal injury law firm seeking a motivated, organized, and dependable Receptionist / Legal Assistant to join our team full-time. This role serves as the first point of contact for clients and plays an important part in supporting attorneys, paralegals, and case managers. Legal or office experience is welcomed but not required. Training will be provided. Spanish fluency is a plus. If you enjoy working in a fast-paced, professional, and team-oriented environment, this is a great opportunity to grow within the legal field. Key Responsibilities • Answer, screen, and route incoming phone calls professionally and efficiently, • Greet clients and visitors and provide a welcoming front-desk experience, • Schedule appointments and assist with legal calendaring, • Open, sort, and distribute incoming mail, emails, and faxes, • Prepare outgoing mail and packages, including certified and overnight mail, • Organize, scan, and upload documents to electronic case management systems, • Create, update, and maintain physical and digital case files, • Assist with data entry and updating client information, • Request and follow up on medical records and bills as directed, • Prepare basic correspondence, letters, and forms, • Assist with client intake support and routing intake information to the appropriate team, • Maintain a clean, organized, and professional reception and common areas, • Support attorneys, paralegals, and staff with general administrative and clerical tasks, • Perform other duties as assigned to support daily office operationsQualifications, • Spanish-speaking preferred (not required), • Strong computer proficiency and comfort using office software, • Excellent verbal and written communication skills, • Strong organizational skills and attention to detail, • Ability to multi-task and prioritize in a busy office environment, • Professional appearance and demeanor, • Dependable, punctual, and team-orientedJob Details, • Job Type: Full-time, • Schedule: 8-hour shift, • Work Environment: In-personBenefits & Perks, • Competitive salary, • 401(k), • Health, dental, and vision insurance, • Paid time off (PTO), • Paid sick leaveWork Location Requirements, • Ability to commute to Irvine, CA (required)

Job Description Are you a friendly and positive individual with excellent administrative and customer service skills? Do you aspire to work at a law firm that is passionate about making a positive impact? Our firm specializing in Trusts, Estates, and Special Needs law is currently looking for a Legal Administrative Assistant/Receptionist who is interested in a stable position with room for professional development, thrives in a supportive team setting, and is eager to tackle new challenges. As the main point of contact for clients, you will be responsible for managing essential administrative tasks, delivering outstanding customer service, and ensuring client satisfaction while providing support to our lawyers and staff. We are searching for a team player who brings energy, optimism, and a proactive attitude to their work every day. This role offers opportunities for growth for individuals interested in pursuing a career as a paralegal or advancing in the legal field. In addition to a competitive salary, we provide an array of benefits, including Continuous training and growth opportunities, Paid time off for vacations, sick days, and holidays, Health and vision insurance, 401(k) plan with employer matching (subject to eligibility) Our dedication to supporting the special needs community extends to year-round volunteer opportunities. Please note that this is a full-time, on-site position. Compensation: $19 - $25 hourly DOE Responsibilities: • Answer phones, welcome clients, and set up conference rooms for meetings, • Schedule and confirm appointments, • Document and update client statuses, appointments, and phone calls in the firm’s practice management system, • Communicate with potential and existing clients by phone, in person, and by email, • Prepare and maintain paper and electronic case files, • Assist with preparing estate planning binders, • Assist with client meetings, • Receive and process daily mail, • Copy, scan, file, and assist with office supply organization, • Maintain front office area, conference room, and other common areas, • Assist team members when they need a handQualifications:, • An Associate Degree is required for this position, although a Bachelor's Degree is highly preferred, • Candidates should have a minimum of 6 months of experience working in a law firm environment, • The ideal candidate must be detail-oriented, able to work independently, and take initiative, • Strong administrative skills and a background in customer service are essential, • We are looking for a positive, high-energy team player who is results-oriented, • Proficiency in Microsoft Word and Excel is required, and knowledge of Actionstep is a plus, • Candidates must be computer savvy and comfortable working with various computer programs, databases, and systems, • A reliable commute or willingness to relocate prior to starting the position is necessaryAbout Company The Law Office of Susan A. Katzen is a Newport Beach law firm focused on estate planning, special needs planning, and settlement planning. For over 45 years, we’ve helped families protect what matters most with compassion, clarity, and deep expertise. We offer competitive benefits: We offer competitive benefits: • Medical, dental, and vision insurance with employer contribution, • 401(k) with employer match, • Paid time off and paid holidays, • Paid parking in Newport Beach, • Professional development and training opportunities

Job Description About Us At Prenuvo, we are on a mission to flip the paradigm from reactive "sick-care" to proactive health care. Our award-winning whole body scan is fast (under 1 hour), safe (MRI has no ionizing radiation), and non-invasive (no contrast). Our unique integrated stack of optimized hardware, software, and increasingly AI, coupled with the patient-centric experience across our domestic and global clinics, have allowed us to lead the change against "we caught it too late again". We are looking for a Patient Liaison to join our incredible team at our Irvine, CA clinic located at 1980 Main St, Irvine, CA 92614, United States. As our patients walk into the clinic, you will be the welcoming face of our clinic, embodying a cheerful, professional, and polished demeanor at all times. This role is perfect for someone with a natural talent for customer service, a compassionate outlook, and exceptional attention to detail. Our clinics are open up to seven (7) days a week, and the role may require a flexible schedule, including weekdays, weeknights, and weekends. As this is an on-site position, candidates must also be available to cover shifts within a 45-minute notice, when needed. Help reshape the world through proactive healthcare while working with cutting-edge technology and high performing teams with deep expertise - join us to make a difference in people's lives! What You'll Do Front Desk Responsibilities • Patient Check-In, Registration, and Check Out, • Welcome patients and visitors, ensuring a warm and professional first impression., • Verify patient identity, and required documentation., • Assist patients with completing registration and intake forms as needed., • Manage scheduling, cancellations, and rescheduling of appointments., • Educate patients on post-scan expectations., • Communication and Coordination, • Serve as a liaison between patients, providers, technologists, and clinical staff., • Ensure the front desk area is organized, stocked, and operates efficiently., • Customer Service Excellence, • Address patient concerns or complaints with empathy and professionalism., • Patient Preparation for MRI Scans, • Escort patients to changing rooms and explain pre-scan protocols., • Assist patients with positioning for comfort and safety during scans., • Screen for contraindications and verify compliance with safety protocols., • Support MRI Technologists, • Prepare the MRI suite with necessary supplies and clean equipment after use., • Communicate any patient-specific concerns or needs to the technologist., • Assist in maintaining an efficient workflow to minimize patient wait times., • Equipment and Environment Maintenance, • Report any technical issues or maintenance needs to appropriate personnel., • Experience: At least 1+ year in customer service, preferably in a healthcare or related field., • Initiative: A self-starter who takes ownership of their training and development., • Work Ethic: Punctual, dependable, and committed to excellence in medical and customer care., • Flexibility: Availability to work varied hours, including weekdays and weekends as needed., • Efficiency: Ability to manage priorities in a fast-paced environment while addressing patient concerns with sensitivity and care., • Previous experience in healthcare, hospitality, or MedSpa., • Exceptional interpersonal and communication skills., • Attention to detail and a commitment to high standards of excellence., • Strong organizational skills and the ability to adapt to change., • Problem-solving and decision-making abilities., • Passion for patient care and creating memorable experiences. First: we are Pioneers • An avenue to make a positive impact on people's lives and their health, • We believe in preventative healthcare for everyone, including our team - Prenuvo provides free, whole-body scans to each team member, • Growth opportunities are at the heart of our people journey, we're doing big things with bright minds - there is no single path to success, it can be shaped along the way, • Building strong relationships is at the core of everything we do - our team gets together each week to connect, share, and socialize, • Recognizing time away to restore is vital to our wellbeing - we have a flexible vacation policy and we will encourage you to use it, • We now offer the Prenuvo's Commuter Benefits Plan to help cover your transit and parking costs. Whether you ride, drive, or park, we've got you covered—making your commute easier and more affordable!, • Retirement made easy! We offer a 401(k) plan to our US employees to help you save for the future, with company contributions to support your financial goals. Plan for tomorrow while you grow with us today!, • We offer a comprehensive benefits package including health, dental, vision, including Mental Health coverage, to support you and your family As part of the hiring process, successful candidates will undergo a background check in compliance to applicable federal, provincial, and state rules. Please be advised that official communication from our recruitment team will only come from our authorized domain [prenuvo.com]. If you are contacted by a recruiter, please ensure their email address ends with @prenuvo.com. We do not use third-party recruitment services or any other email domains for hiring purposes. If you receive communication that you believe to be fraudulent, please report it immediately to .

Position Summary The Office Receptionist serves as the first point of contact for employees, guests, and vendors at the onsite office location. This role supports daily front-desk, office operations, and administrative activities to help ensure smooth day-to-day operations. This position is employed through a third-party payroll provider and assigned to work onsite at the company’s office. Payroll, benefits, and employment administration are managed by the third-party employer. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced office environment. Key Responsibilities Front Desk & Visitor Management • Greeting and assist visitors, candidates, and vendors in a professional and courteous manner, • Manage visitor sign-in, issue badges, and coordinate meeting room access, • Answer and route incoming calls, emails, and general inquiries Office Operations & Facility Support • Monitor and help maintain office cleanliness, organization, and safety standards, • Coordinate with building management, maintenance teams, and service providers for facility-related needs, • Assist with scheduling repairs, cleaning services, and building access requests, • Support upkeep of meeting rooms, common areas, and shared office equipment (e.g., printers, copiers) Purchasing, Inventory & Supplies • Manage ordering and inventory of office supplies, kitchen items, snacks, and beverages, • Conduct regular inventory checks to ensure adequate stock levels, • Coordinate with vendors on orders, deliveries, and issue resolution Administrative & Business Support Submit invoices, vendor bills, and expense documentation for processing • Provide administrative support for employee travel requests and documentation, • Assist with onboarding coordination, including preparing workspaces, equipment, and welcome materials, • Serve as a general administrative support resource for onsite office needs Events & Onsite Support • Provide onsite support for meetings, workshops, company events, and visiting staff, • Coordinate catering, room setup, materials, and logistics, • Support planning for small celebrations, holiday events, and team activities Mail, Shipping & Logistics • Manage incoming and outgoing mail, packages, and courier services, • Coordinate shipments, returns, and other logistics requests Qualifications • 1–3 years of experience in office administration, receptionist, or similar roles, • Bilingual preferred (English and Chinese) to support communication with vendors and stakeholders, • Strong organizational skills with high attention to detail, • Excellent interpersonal and communication skills, • Ability to multitask and remain composed in a dynamic office environment, • Reliable, proactive, and able to work independently

Job Title: Office Coordinator Location: Santa Ana, CA 92704 Position Type: Full-Time, 100% Onsite, M-F 7am-4pm Pay: $20.00 - $22.00/hr. D.O.E. Summary: Seeking an experienced Office Coordinator to provide general office support with a variety of clerical activities and related tasks. This person will be the face of the company, greeting visitors and ensuring smooth communication both internally and externally. Essential Job Functions: • Answer and route incoming calls; greet and direct visitors, • Handle mail, packages, and office supply management, • Maintain a clean, organized, and efficient office environment, • Support general clerical duties (copying, filing, faxing, etc.), • Process cash/credit transactions and prepare basic reports, • Supervise and assist front desk staff as needed, • Serve as liaison for maintenance, shipping, and vendor needs, • Perform other duties and work overtime as required Qualifications: • 3+years minimum of previous office, receptionist, or customer service experience, • Proficient in Microsoft Office (Excel, Word, Outlook), • Strong communication, organization, and multitasking skills, • Dependable, professional, and able to work independently, • High School diploma or GED required

Office Assistant / Errand Runner Job Description Job Brief: An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability. Responsibilities: • Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings., • General office duties, such as answering and managing phone calls, copying, scanning, and filing., • Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc., • Internet research for purchasing office supplies., • Monitor level of supplies and handle shortages., • Perform receptionist duties when needed., • Maintaining confidentiality in all aspects of company information., • Other duties as required. Requirements and skills • Good work ethic, • Valid driver’s license, • Working knowledge of office equipment, • Excellent organizational and time management skills, • The abilities to anticipate needs, to be resourceful, and to be responsive are important, • Dependable, dedicated, resourceful, • Ability to work independently, • Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .) Education: • Currently attending a college/university Job Types: Part-time Salary: $17.00 - $17.50 per hour Benefits: • Health insurance, • Paid time off, • Professional development assistance Schedule: • 4 hour shift, • 8 hour shift, • Weekend availability Ability to commute: Santa Ana, CA 92707

Job Description Vector Marketing, who has been around for over 40 years, is currently interviewing for part time sales positions. Basic responsibilities include working with customers through appointments, selling our products, setting up appointments, and placing orders. Great starting pay, not based on sales or results. Apply online to check for an opening near you. Position Details: • Reps are paid weekly base or commission – $27.00 base-appt (per presentation). There is a commission structure based on performance – not length of service, that increases based on career sales (not yearly sales). Even if they have an off week, they will still get paid for the qualified appointments they completed regardless of sales., • Solid training – We’ve been training people to do well for over 40 years. Even if someone doesn’t decide to stay with us long term, the sales, networking, & communication skills they build are needed for any field., • Advancement – Reps who work here long term (even if they work part time) have an opportunity to move along several different paths including management and career sales professional., • Location – Sales reps work locally after training. Meetings and training are held in the office., • Flexible scheduling – We help our reps create a schedule that works best for them. Some work as much as possible, some work part time, and others choose to earn extra income around other commitments such as internships, classes, vacations, full time jobs, or family obligations. We have a semester break program for people looking to work on their break., • Product - We work with Cutco products that are used in the home focusing on the kitchen and some gardening tools as well. Previous experience & knowledge about home goods or sales isn’t needed. Basic Requirements: • Enjoy working with people, • All ages eighteen plus or seventeen and a high school graduate, • Conditions apply, • Willing to learn and apply new skills Who would do well: People who have done well with us in the past have had experience in admin, retail, fast food, cashier, administrative assistant, work from home jobs, receptionist, office work, server, landscaping, and in just about any field you can imagine. Some none at all! We welcome all applicants who have a positive attitude and enjoy working with people. This entry level sales position is a great fit for people who are looking to work around their schedule. If you are a student looking for semester break work or just someone who is looking for a flexible schedule, our opportunities can work around your needs. If you think you would be a great fit for our sales team, fill out the contact information and a receptionist will send you a text about setting up a virtual interview with a manager. We encourage applicants of all ages and experience, as we do not discriminate on the basis of an applicant’s age.

Job DescriptionDescriptionProtect-US Private Security is looking for a Front Desk Receptionist to join our company! We are looking for a friendly and organized individual to join our team as a Front Desk Receptionist / Office Admin. The successful candidate will be responsible for providing exceptional customer service and administrative support to our clients and staff. If you are an energetic, enthusiastic person who enjoys providing excellent customer service and administrative support, we want you on our team! Please submit your resume and cover letter and let us know why you would be the perfect fit for this exciting opportunity. We can't wait to hear from you! This position is Monday - Thursday in our Costa Mesa office, with the option to work Fridays remotely if needed. Key Responsibilities • Be the friendly face that welcomes clients, visitors, and staff to our office with a warm smile and a can-do attitude., • Answer phone calls and emails with enthusiasm and direct them to the appropriate personnel, ensuring prompt and efficient communication., • Manage the reception area, keeping it clean, organized, and presentable at all times., • Schedule appointments and meetings like a pro, maintaining appointment calendars and following up with reminders., • Be the superhero who handles incoming and outgoing mail and packages, ensuring they get to where they need to go on time., • Provide administrative support to various departments as needed, using your excellent organizational skills to keep everyone on track., • Keep the office stocked with necessary supplies and ensure inventory is well-managed., • A high school diploma or equivalent. Associates or Bachelor's degree preferred., • 1-2 years of experience in a customer service or administrative support role., • Excellent communication and interpersonal skills that shine through in every interaction., • Strong organizational skills and attention to detail that make you the go-to person for keeping things running smoothly., • The ability to multitask like a pro and stay cool under pressure in a fast-paced environment., • Proficiency in Microsoft Office and other standard office software., • The ability to maintain confidentiality and exercise discretion when handling sensitive information., • A professional demeanor and appearance that reflects our company values.

Job Description Location: Providence Imaging Center- Irvine, CA Who is Rezolut? Rezolut is a national emerging platform of diagnostic medical imaging services. With focus on four key platforms, our vision is to provide topnotch patient care partnered with innovative technology — to achieve better health outcomes. We provide high-quality, cost-effective, fixed-site outpatient diagnostic imaging as well as mobile imaging and health services. In each of our regions, we are the best in radiology, offering all radiology services! Job Summary: The Front Desk Receptionist is responsible for providing administrative and clerical support to patients. Candidates who are bilingual in Chinese are strongly encouraged. Our ideal teammate: • Is a self-directed learner who is willing to apply direct feedback and continuously and humbly self-assess in order to grow personally and professionally., • Will work under general guidance with some expectation of autonomy., • Has excellent verbal and written communication skills and strong attention to detail., • Has the ability to prioritize tasks and to delegate them when appropriate., • Acts with integrity, professionalism, and confidentiality., • Can work in a fast-paced, patient focused environment with heavy call volume., • Greets and register patients in a fast-paced radiology facility., • Answers, screens, and directs phone calls to staff in a courteous manner, taking messages as needed., • Schedule appointments and make referrals., • Submits patient demographics and insurance information into the patients’ medical record., • Works as a team to assist clinical and clerical staff and referring physician offices as needed., • Deliver exceptional customer service., • High School degree or equivalent, • PTO for full-time employees, • 6 Observed Holidays, • Medical, Dental, Vision, Life and other voluntary insurances, • 401(k) Retirement Plan, • Employee Assistance Program

Job DescriptionOverview Company Overview: Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve. Job Description Security Receptionist Government Site Join the world's leading global security company! • Pay-rate is $26.00 per hour., • Location Costa Mesa, California Must Have Knowldge List Below: Must Have Resume • Verkada, • Genetec, • MyKastle, • Direct Access, • Synergy, • Prism, • Jira, • Slack, • Photoshop, • Card Imaging, • Box, • FedEx, • Microsoft Outlook, • Excel As a Security Receptionist, you will serve and safeguard clients in a range of industries such as Commercial Real Estate, Healthcare, Education, Government and more. The Security Receptionist plays a critical role in the overall security program and in the success of day-to-day operations. As first line of defense, they are tasked with making the first impression with guests, customers, and clients. As an extension of the company, the receptionist reflects a professional demeanor and appearance to optimally highlight our customer's brand. The Security Receptionist will provide model customer service as well as favorably resolve conflict through solid communication skills. The Security Receptionist may have to deal with stressful situations requiring critical thinking abilities to de-escalate unprecedented encounters, understand social cues, and call for assistance when appropriate. Functionally, the Security Receptionist must be technically competent, computer literate, able to answer inbound/outbound calls, recognize signs of intrusion, have strong observation skills, and remain calm under pressure. The Security Receptionist has the responsibility to maintain proprietary information in confidence and politely, with maximum consideration, enforce security and safety regulations. The position requires administrative support of special events, facility operations, and security functions. Responsibilities: • Provide customer service to our clients by carrying out safety and security procedures, site-specific policies and when appropriate, emergency response activities, • Respond to incidents and critical situations in a calm, problem solving manner, • Conduct regular and random patrols around the business and perimeter. Working environments and conditions may vary by client site., • Closely observe persons entering and exiting the office space to protect employees and assets, • Ensure persons entering and exiting the office space correctly sign-in by assigning the appropriate badge and applying the approved compliance codes, • Account for all temporary/visitor badges by immediately logging their distribution, auditing their use, and submitting a monthly inventory, • Mitigate unwanted intruders and see that visitors are escorted at all times, • Monitor visible and audible alarms, • Ensure all doors are shut and in optimal condition, • Be at least 18 years of age for unarmed roles; 21+ years of age for armed roles, • Possess a high school diploma or equivalent, or 5 years of verifiable experience, • As a condition of employment, applicants will be subject to a background investigation in accordance with all federal, state, and local laws. Allied Universal will consider qualified applications with criminal histories in a manner consistent with applicable laws., • As a condition of employment, applicants will be subject to a drug screen to the extent permitted by law., • Health insurance and 401k plans for full-time positions, • Schedules that fit with your personal life goals, • Ongoing paid training programs and career growth opportunities If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: . Requisition ID 2026-1512174

Job DescriptionDescription: The Front Desk Patient Services Associate (PSA) is responsible for providing essential administrative and clerical support to the Health Center. This role involves managing patient and provider inquiries, scheduling appointments, verifying patient information, and collecting and recording data. The Front Desk PSA also maintains and updates patient records and files, ensuring accurate documentation, and plays a key role in facilitating seamless patient care by supporting the day-to-day operations of the health center. The following statements for this position reflect only some specific responsibilities and are considered necessary to describe the principal functions of the job as identified and shall not be considered a detailed description of all duties required that may be inherent in the position: • Works cooperatively with any triage nurse to assure that the clinician sees patients as quickly as possible., • Accurately schedules for assigned clinicians, ensuring that schedule reflects appropriate clinician and effective use of clinical hours., • Monitors no-shows/cancellations for available slots where walk-ins or add-ons can be placed., • Pre-registers all patients for assigned clinicians, asking and recording answers to all pre-registration questions., • Deletes the day’s cancellations from the computer., • Greets patients and visitors in a prompt, courteous, and helpful manner., • Attaches all appropriate paperwork such as financial assistance forms and POS reports to encounter forms., • Performs financial transactions at the time of the visit, including collecting all co-payments and keeping record of unpaid amounts., • Assists patients in obtaining records from other facilities, including getting appropriate signatures on medical records release forms., • Performs financial transactions at the time of the visit, including collecting all co-payments and keeping record of unpaid amounts., • Accurately closes the day and balances cash bag and prepares for next day’s clinic., • Answers telephones, handling calls as needed and taking messages when appropriate., • Maintains appropriate boundaries concerning medical advice, patient triage and priority of communication to clinicians; refers calls to the triage nurse for all issues outside of routine appointments, refill requests or test result messages., • Evaluate financial status of all patients and assist patients with enrollment applications., • Determine patient eligibility for appropriate programs., • Follow up on all pending applications to ensure enrollment process is completed., • Communicates frequently with the clinical team regarding patient requests, scheduling issues or other aspects of duties., • Effectively maintains and protects the confidentiality of all medical records and patient information and reports any safety hazards., • Attend seminars and trainings to maintain current knowledge or financial programs., • Maintain accuracy of patient demographics and financial information in PMS., • Alerts Lead Visit Coordinator or designated person to needed supplies/equipment., • Fosters an environment that promotes trust and cooperation among all staff of STP., • Enforces clinic policies and procedures to ensure that the principles of STP are implemented., • Maintains confidentiality of all patient and employee information to all except designated employees., • Informs CMO of matters of general interest and problem areas as such are determined or discovered., • Adhere to HIPAA regulations and other relevant laws to protect patient privacy and confidentiality in all communications., • Perform other duties as assigned by the executive leadership and administration. Requirements:, • High school diploma required or equivalent, • Basic computer literacy, • Electronic Medical Record system experience (ECW preferred), • Experience working with patient registration procedures, • Basic knowledge of medical terminology preferred, • Basic arithmetic skills, • High level of skill in maintaining calm, professional, courteous and helpful demeanor in times of pressure and stress., • Skill in making appropriate decisions to benefit patients and meet company objectives., • Ability to prioritize work and complete it on a timely basis with minimal supervision., • Ability to follow procedures., • Displays sensitivity in a multicultural environment.

Job Description Job Title: Receptionist/Front Office Location: Irvine, CA 92614 Salary/Payrate: $62K - 68K and AWESOME benefits!!! Work Environment: Fully Onsite Term: Permanent / Fulltime Bachelor’s degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-AK1 The Administrative Assistant supports the Administrative Manager and overall office operations through clerical, organizational, and client-service tasks. This full-time, in-office role involves handling all incoming and outgoing mail, managing phone lines, maintaining office supplies and equipment, organizing meetings, and assisting with visitor reception. Responsibilities also include supporting legal staff with documentation, file management, travel arrangements, and coordinating office events. The role demands strong communication skills, technical proficiency, attention to detail, and the ability to multitask in a professional environment. Overview • Prepare all outgoing mail, packages, envelopes, and certified receipts; weighing and metering for accurate postal rates, and preparing FedEx and UPS Packages, • Route incoming mail and prepare outgoing mail, email, fax correspondence, and vendor deliveries. Hand deliver any certified, registered, or express mail packages to staff/other offices, • Perform copying and scanning as needed, • Stock copy machines on a daily basis and maintain inventory of copier/printer supplies, • Assist with greeting visitors, issuing parking validations, direct incoming calls, and scheduling/setting up conference rooms when the Administrative Assistant is out, • Assist and answer Oakland main phone line, and other office phone line coverage., • Maintain and update the physical library of the Firm., • Assist with maintaining firm hardcopy and electronic files in accordance with the firm’s established system, • Manage sorting and transferring of obsolete materials from active files to storage off-site, • Assist legal staff in day-to-day activities and complete special projects as assigned, • Maintain the office appearance, including tidying the office and kitchen, • Manage any food orders for lunches or special events, • Arrange domestic travel as needed, • Consistently promote and model courteous service in a prompt and efficient manner, • Maintain positive relationships with internal and external clients through professional honest interaction, • Apply strong interactive skills to ensure that all reception and conference services are provided seamlessly and positively for all visitors, clients, attorneys and staff, • Coordinate with other Administrative Assistants to assist with coverage as needed, • Maintain compliance with all company policies and procedures, • Assist with management of office social events, • Circulates memorandums and notices from building management to Irvine office., • Assists with new hire set up, including managing building access cards, ordering office keys and ensuring desk has all necessary equipment, proving office tours, etc., • Manages scheduling of maintenance requests and plant maintenance., • Assists when needed with large legal projects, scanning, printing and copying. Education, Certification, and Training • High School Diploma or GED; associate’s degree preferred, • Tech savvy and able to maintain and trouble shoot office equipment, • Attention to detail, strong organizational skills, and able to multi-task, • Excellent verbal and written communication skills with proven customer service skills, • Excellent computer proficiency (MS Office – Word and Outlook), • Must be able to work under pressure and meet deadlines, while maintaining a positive attitude, • Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices, • Professional work appearance. Physical Requirements: • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards., • Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards, • Must be able to lift and carry up to 20 lbs., • Must be able to talk, listen and speak clearly.

Job DescriptionBenefits: • Competitive salary, • Flexible schedule, • Training & development Lymphatic Organic is currently seeking a part-time front desk receptionist to join our team. This is an exciting opportunity to work alongside some of the most dynamic, strong, and resilient women you will ever meet! The unique treatment we provide is in high demand, prompting us to expand our work family. We are looking for a self-driven and motivated individual who shares our passion for holistic healing and demonstrates the same level of compassion that we do. General The Company The success of our Company is built on the recognition of skills and efforts made by each Team Member. Our long-range objective is the continuous development of a growing and prospering business, and being recognized as a leader in the Wellness Industry. Strategic Intent It is the intent of this position to assist the Treatment Specialist(s) in providing various treatments as detailed in the Lymphatic Organic Training Program, as well as, provide superior customer service to and build rapport with clientele. Scope of Position The Treatment Specialist Assistant is responsible for executing our overall mission, vision, and goals. They will assist a high-performing team that consistently delivers excellent customer service and top-line results. Organizational Structure The Treatment Specialist Assistant aids their assigned Treatment Specialist in day-to-day operations and reports to the Office Manager. Duties and Supporting Responsibilities • Candidates must be at least 18 years old., • Availability to work flexible hours, including evenings and weekends, is required., • A minimum of 2 years of customer service experience is necessary., • An administrative background is essential, including experience with scheduling, phone handling, and client service check-in/out., • Experience in social media management is a plus, but not mandatory., • Provide before and after pictures to clients for their own personal tracking., • Process payment for treatment (if necessary)., • Schedule a follow-up appointment or next treatment.Success Profile for this Role (Company Competencies) Customer Focus Is dedicated to meeting the expectations and requirements of internal and external customers Drive for Results Can be counted on to exceed goals; steadfastly pushes self and others for results. Motivating Others Can motivate team members; empowers others; invites input from each person and shows ownership. Interpersonal Savvy Relates well to all kinds of people; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact. Conflict Management Steps up to conflicts; reads situations quickly; good at focused listening; can hammer out tough agreements and settle disputes equitably; can find common ground. Developing Self Is personally committed to and actively works to continuously improve themselves; understands that different situations and levels may call for different skills and approaches; picks up on the need to change personal, interpersonal, and managerial behavior and seeks feedback. Ethics and Values Adheres to an appropriate and effective set of core values and beliefs; acts in line with those values; practices what they preach. Integrity and Trust Is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes. Learning on the Fly Learns quickly when facing new problems; is a relentless and versatile learner; analyzes both successes and failures for clues to improvement. Requirements Mandatory • Must be 18 years or older to qualify., • High School Diploma or equivalent., • Ability to communicate clearly and effectively both orally and in writing/ability to logically and independently plan, organize, and complete work; takes initiative; well-developed interpersonal skills; ability to set and achieve high standards of performance., • Ability to make progress on multiple assignments under pressure of time., • Excellent analytical, problem-solving, critical thinking, and decision-making skills, • Able to present themselves with a high degree of confidence., • Computer proficiency to include: Microsoft Word, Excel, and PowerPoint., • Reliable transportation.Each of the items listed is considered an essential function of the position. However, the duties, responsibilities, and requirements presented in this job description are intended to be broad-based and high-level and should not be construed as an exhaustive list of all roles or responsibilities for the position. The Company reserves the right to alter the duties and responsibilities of the position. It is the Company's policy to comply with the Americans with Disabilities Act, including by providing reasonable accommodations that do not constitute an undue hardship on the Company. Employees or applicants should direct requests for accommodation to the Office Manager. Lymphatic Organic is honored to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.

Job Description We are a boutique law Firm in Newport Beach with a team of 9. We primarily handle law that affects children and their families—Estate Planning, Probate, Trust Administration, Conservatorships, and Wills, Trusts Litigation. We have a highly respected Firm and a reputation for really caring about clients. We are looking for an experienced Front Desk Office Manager and Billing Coordinator who is able to interact well with people. Our Front Desk Office Manager and Billing Coordinator is an integral member of our team who takes control of the front-end client experience by being the first point of contact with the firm, providing general administrative support, and helping us communicate effectively with clients and potential new clients. Ideally, you will have experience as an Office Administrator, Receptionist, Secretary, Billing Clerk, or Legal Assistant in a law firm, but we are willing to train the right service-minded office professional. If the following describes you, then YOU may be the team member we are looking for: We are seeking a highly organized and professional Front Desk Office Manager and Billing Coordinator to work full-time and join our team. The ideal candidate will be organized with problem-solving and analytical data skills. • You believe it’s important to greet all potential and existing clients with a warm, friendly welcome, • You answer the phone with a smile, • You are skilled at communicating with people on the phone, in person, and by email, • You are a relationship-builder who is comfortable interacting with different types of personalities and all levels of authority, especially individuals in emotional need, • You see an opportunity for organization where others see a mess, • You are eager to learn new tasks and computer systems, • You value doing it right the first time, so you proofread your work and double-check details, • You know what happens in the office, stays in the office, • You genuinely care about clients and want to deliver an experience that turns them into raving fans If you fit the role for this key position, please send a cover letter and your resume. Compensation: $20 - $26 hourly Responsibilities: Duties and Responsibilities • Front desk receptionist answering phones and transferring calls to the appropriate staff., • Greet potential new clients and prepare their consult folder for their meeting with the attorney., • Track and manage client engagement and organize client folders., • Coordinate and manage client communications and scheduling of meetings with attorneys., • Maintain data and notes in CRM and legal software., • Track, manage, and organize office supplies., • Maintain an organized office environment., • Manage the Firm’s billing, retainer replenishment, and A/R collections processes., • Prepare and review invoices as needed., • Monitor invoice payments and follow up with clients regarding past-due invoices;, • Provide timely and effective communication to clients regarding trust replenishments., • Strong organizational skills and attention to detail., • Ability to multitask and prioritize tasks., • Excellent problem-solving and analytical skills., • Excellent communication skills (written and verbal)., • Proficient in Microsoft Office Suite (Word, Excel, Outlook)., • Comfortable with technology, with an ability to adapt and learn new technology as needed., • Strong work ethic.About Company We are a collaborative team of professionals. We work hard, and we play together too! It's a friendly office where we trust each other and value a work-life balance. We support personal and career development and also have quarterly team-building events. Your experience and/or desire to work in the areas of Estate Planning, Special Needs Planning, Trust Administration, and Probate will add value to our team. We leverage technology and are looking for someone who is comfortable with Microsoft Office and various legal programs. You will have a strong work ethic, be highly organized, and have exceptional client relationship skills.

Job Description Job Title: Medical Receptionist Reports to: Office Manager FLSA Status: Non-Exempt Summary: CNY Fertility is a renowned fertility center offering advanced treatments like IVF, IUI, and egg freezing. With a patient-centered approach and cutting-edge technology, we support individuals and couples on their journey to parenthood. The Medical Receptionist is responsible for ensuring the smooth and efficient operation of the office. This role includes daily administrative functions, ensuring patient safety and care, and maintaining regular communication with clinical staff. You will play a key role in coordinating office activities to support high-quality patient experiences and effective workflow. Required Duties and Responsibilities include the following. Other duties may be assigned. • Check in patients for provider follow up talks, provider consults, pre-admission testing, follow up surgeries, blood work and ultrasounds, OR procedures, transfers, and any other clinical appointments., • Have patients sign and fill out consent forms and financial documents when necessary, • Collect co-pay payments from patients and balances for upcoming appointments, • Keep track of all patient’s whereabouts, • Maintain the lobby including supplies and cleanliness, • Escort male patients to the collection room when needed, • Collect semen samples from patients and deliver them to the lab immediately, • Assist clinical staff with cleanup of patient rooms when needed, • Check for incoming faxes and attach them to the appropriate patient charts, • Escort OR procedure patients and consult follow up talks to the proper rooms, • Constantly keep the nurses and providers aware of the arrival of patients and any appointment changes, • Prepare charts for the following day by printing consents and financial agreements, • Maintain full waters, coffee, and tea throughout the day, • Properly opens and closes the front area each day according to standard operating procedure, • Balance the drawer at the end of each shift and close it out, • Helps to ensure guest safety. Report accidents immediately to your supervisor Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. The Fertility Receptionist does not have any supervisory responsibilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience: High school diploma or general education degree (GED); and at least one year of related experience and/or training; Will consider equivalent combination of education and experience. Language Ability: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Knowledge, Skills and Other Abilities: • Medical Terminology, • Time management skills, • Strong communication, both written and verbal, • Great active listening skills, • A patient and empathetic attitude, • Comfortable working in fast-paced environments The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in a comfortable setting where it is quiet and dim light. There is some risk of exposure of bodily fluids or contagious diseases. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands; reach with hands and arms and talk or hear. The employee is occasionally required to sit. Benefits include: * 401(k) * Dental insurance * Vision Insurance * Health Insurance * Life Insurance * Flexible spending account * Paid time off * Maternity Leave

Job DescriptionSalary: $23.00 to $27.00 hr Are you a warm, bubbly, and enthusiastic individual who loves creating unforgettable first impressions? If so, we invite you to join our luxury collision repair group as a Receptionist/Office Administrator and be the welcoming face of our state-of-the-art facilities. As the first point of contact for our valued clientele, youll provide exceptional customer service, ensure seamless client communication, and embody the professionalism and elegance that define our brand. Please note the following Roles and Responsibilities for this position which include but is not limited to: • Greet customers, • Answer and direct phone calls, • Check deductible for files before completed, • Collect payments from customers, • Coordinate with the detail department & Production Manager in preparation for pick-ups, • Contact customers for scheduling of estimate and repairs as well as vehicle pick up, • Monitor and remind customers who did not pick up over 24 hours, • Update appointment calendars and schedule appointments, • Taking tow-in vehicle request, • Create insurance claim files, other private insurance files, dealership, and private job repairs, • Prepare all paperwork and key tags for each job orders, • Assign jobs to each estimator, • Checking customers loss of use coverage and liability in order to determine billing insurance or claiming ATS, • Send rental reservation requests to insurance and monitor rental bills, • Monitoring the White Board, making sure picked-up vehicles are removed from it, • Making rental reservations for customers with Hertz or any other rental companies, • Monitor rental vehicle in and out dates, • Coordinate valet service for customers without rentals, • Checking Color Sand and Buff, parts invoices, and total amount when closing files, • Enter and manage cycle time, ensure insurance payment submitted with correct cycle time and total repair amount, • Maintain cleanliness of lobby and washroom, • Receiving and sorting daily mail, deliveries, and couriers, • Invoice completed files and export invoices to QuickBooks, • Apply payment to correct RO in QB, • Organizing past month files, • Maintain office supplies and place orders when necessary, • Perform other clerical receptionist duties such as filing, photocopying, faxing, refilling supplies at complimentary drink area, etc., • Set up Employee ID for new employees, • Enter timecard for employees who did not punch in and out., • Assist manager to monitor employee calendar, • Assist in month-end closing, • Ensure Synergy sales matches with QB, • Maintain work in progress payables, • Other duties as assigned An ideal candidate should be able to demonstrate some if not all the following qualifications: • Automotive dealership service experiences an asset, • A team player who is focused on providing exemplary customer service, • Excellent communication, • Ability to multi-task in a fast-paced work environment, • Strong organizational skills and detail oriented, • Working knowledge of computers No.1 Collision Group will always provide the best for our people, as we value them and the commitment they make to the growth of this organization. To demonstrate our appreciation towards our people, we provide a high-quality working environment, filled with amenities and unrivaled benefits to care for our people and their families. To illustrate our dedication to our team, some of the benefits we provide are: • Competitive Wages, • Company Sponsored Benefits Plan (Extended Health Care, Dental, Vision, and Life Insurance), • Company Sponsored Opportunities to Travel Abroad for Training, • Company Sponsored Education, and Opportunities for Growth, • State-of-the-Art Facility with Ergonomic Workstations, • Employee Reward Programs & Annual Safety Shoes Reimbursement & Employee Referral Bonus, • Company Sponsored Recreational Event(s), • Free No.1 Collision Group Apparel, • Company Lunch(s) (at least once a month), • Free Coffee and Other Beverages Thank you for taking your time to review our job posting and to apply for this position. Candidates chosen to advance to the next step of our recruitment process will be contacted via phone or email. Please note that internal applicants may be given first consideration. Job Type: Full-time Benefits: • Dental insurance, • Health insurance, • Life insurance, • Paid time off, • Referral program, • Vision insurance For a quick virtual tour of our facility or for more information about us; please click the following link: If you are interested, please do not hesitate to take this opportunity or wait to apply. For more information about our open position(s), please visit us at: Only the candidates who are chosen to advance to the next step of our recruitment process will be contacted through phone or email. Please note that internal applicants will be given first consideration.

Job DescriptionDescription: Are you an organized multitasker with a warm, professional demeanor and a strong work ethic? We’re looking for a dedicated Front Office/Mail Clerk to be the face of our office and a key player behind the scenes. If you thrive in a fast-paced environment, can juggle multiple tasks with ease, and are seeking a long-term role with room for growth, this opportunity is for you! What You’ll Be Doing: • Greet and assist clients and visitors in person, by phone, and via email with professionalism and care., • Manage all incoming and outgoing mail—sort, distribute, and prepare packages with accuracy and urgency., • Handle and organize sensitive documents with strict confidentiality and attention to detail., • Provide general administrative support, including filing, scanning, copying, data entry, and more., • Maintain an orderly and welcoming reception area, conference rooms, and shared spaces., • Support legal staff with preparing demand packages and facilitating case resolutions., • Track and manage key legal deadlines, including statutes of limitations., • Keep case information up to date in our CRM system with accuracy and timeliness., • A college degree and at least one year of relevant office or administrative experience., • Fluency in Spanish is preferred but not required., • A proactive attitude, a strong sense of ownership, and a willingness to jump in wherever needed., • Excellent multitasking skills—you’ll be juggling calls, emails, in-person requests, and time-sensitive tasks all at once., • Strong customer service abilities, sharp attention to detail, and the ability to stay focused under pressure., • Solid typing and data entry skills, with a commitment to speed and accuracy., • Strong written and verbal communication skills. We’re a collaborative, high-performing team that values hard work, efficiency, and growth. If you’re looking for a role where you can make an impact, grow your career, and work with supportive people in a fast-moving environment, we’d love to hear from you!

Job Description Receptionist Part Time (Monday through Thursday, 9:30 – 2:30) Irvine, CA, US (onsite) Who we are: Casco Contractors is a full-service commercial general contractor specializing in interior buildouts, building repositions, exterior upgrades , and EV charging station solutions. Founded in 2000 and proudly woman-owned, we serve a diverse client base throughout Southern California with projects spanning office, industrial, education, retail, healthcare, and more. Over the last 25+ years, Casco's experience team has built a strong reputation for quality work, expert value-engineering, and exceptional customer service. Casco has been listed as OC Business Journal's Best Places to work for 2025 and the last 8 years. What you can expect: The Receptionist will report directly to the Human Resources department and is responsible for managing overall office and facilities activities. This position serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains telecommunication system in a professional and friendly manner. This position also handles a variety of critical tasks to include facilities maintenance and upkeep, managing janitorial services and will indirectly support the HR, Accounting, Construction departments and leadership team. The Receptionist will handle: General office duties 60% of the time including: • Perform and maintain daily opening and closing procedures and staff the front desk during hours of operation., • Provide consistent office support to all staff by editing and reformatting documents, coordinating meetings/travel/calendars as needed, creating FedEx labels, acting as liaison between other departments and outside agencies including high level executives., • Welcome visitors by greeting them in person or on the telephone, answering the telephone or referring the inquiries with an upbeat, professional, and friendly manner., • Direct visitors by maintaining employee and department directories, giving instructions., • Provide front line support by corresponding with clients and customers., • Maintain the company’s telecommunications system, including troubleshooting devices and forwarding voicemails to the appropriate staff members., • Maintain a safe and clean reception area by complying with procedures, rules, and regulations., • Keep the office, conference room, and kitchen in neat and tidy order. Upkeep cleanliness and organization of all office supplies and general spaces., • Receive and record daily deliveries., • Sort and distributes daily mail to include overnight/priority mail to appropriate personnel., • Monitor and maintain adequate inventory of office and kitchen supplies, while keeping within budgets and conducting periodic reviews for cost savings opportunities., • Order and replenish all office and kitchen supplies in upstairs and downstairs areas and warehouse, including paper, toner, coffee (monthly),, • Coordinate the maintenance of office equipment (copier/fax machine, postage machine, furniture, some field equipment, and telecommunications system) and office repairs by conducting regular walk-throughs to identify areas of concern., • Manage leadership calendars and schedules as needed., • Update welcome video on reception TV with new marketing graphics, birthdays, work anniversaries., • Order breakfast and/or lunches for office staff as needed, • Collect AMEX/VISA receipts from personnel to create expense reports for accounting., • Update corporate directory, create/remove field mailboxes., • Assist the HR and Marketing Specialists with company events or other projects/tasks as needed., • Maintain HR hard copy filing. Local travel up to 5% to run errands. The ideal Receptionist will have: Excellent interpersonal, telephone, and verbal communications skills. Strong proficiency in Microsoft Office applications. Ability to listen, maintain professionalism, and multi-task. Maintain good organization, supply management, customer focus, and handle pressure in a fast-paced environment. Must always display a high degree of professionalism as the face of the company. • High School Diploma or equivalent, • 1 to 2 years’ experience in a receptionist, general office, or other administrative role, • Experience working in Accounting, HR or another administrative role is a plus., • Excellent Customer Service experience, • Experience using Microsoft office including Word, Outlook, and Excel, • Excellent written, verbal, and interpersonal communication skills, • Adobe Photoshop, • Excellent organizational skills As a female owned and operated construction company. Casco is built on the foundation of unprecedented customer service, collaborative partnerships, community giving and the relentless pursuit of excellence. We are driven by the need to constantly innovate. We are obsessed with details, progressive technology, superior quality, and the execution of safe practices. Casco’s values are constructed on trust. We strive to empower all employees to make decisions based on our core values. We practice 100% accountability but trust that everyone is working in the best interest of the customer, the project, and the company. Click here to learn more about our culture. The US base salary range for this part-time position is $22.00 - $26.00 per hour. This is a part time position with onsite work hours Monday through Thursday between 9:30 and 2:30. Our salary ranges are determined by role, level, and location. Individual pay is determined by work location and additional factors, including job-related skills, experience and relevant education or training. Part-time is defined as working under 30 hours per week and therefore will not be eligible for company provided healthcare benefits. Casco Contractors provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff recall, transfer, leaves of absence, compensation, and training.

Job DescriptionSalary: $21-24/hr DOE Employment Type: Full-Time | Entry to Mid-Level Position Overview We are seeking a reliable and customer-focused Bilingual Medical Receptionist to join our team. This role provides essential front-office and administrative support to ensure smooth daily operations and a positive patient experience. The ideal candidate is organized, attentive to detail, able to multitask in a fast-paced medical setting, and fluent in both English and Spanish. Key Responsibilities • Answer, screen, and route incoming phone calls professionally, • Schedule, confirm, and reschedule patient appointments with accuracy, • Assist with appointment reminders and patient communication, • Manage medical records requests and ensure timely fulfillment, • Organize, scan, and upload all incoming mail and documentation into patient charts, • Receive, review, and categorize incoming faxes, • Take detailed phone messages and ensure timely follow-through to clinical staff, • Provide excellent customer service to patients, visitors, and vendors, • Maintain confidentiality and comply with HIPAA regulations, • Bilingual in English and Spanish (verbal and written), • Prior experience in a medical office, patient services, or customer service role, • Insurance verification experience required, • Strong communication, customer service, and interpersonal skills, • Proficient with computers, EMR systems, and standard office equipment, • Medical, dental, and vision insurance, • Paid Time Off (PTO), • 401(k) retirement plan options, • Competitive hourly pay based on experience and qualifications

Job DescriptionOffice Administrator/Front Desk (Newport Beach) Busy OB/GYN medical office in Newport Beach is looking for a front office administrator and front desk coordinator/receptionist/scheduler/phones. Tasks include: Handling front office responsibilities, greeting patients, answering phones. Very welcoming The ability to multitask effectively (phones, patients, orders) Must be comfortable discussing financial information with patients Detail oriented (recognize incorrect patient info as compared to insurance info) Excellent communication skills Confidence with computer applications Coordination with patients in office and phones, answering phone calls and follow up Looking for: 1. Competence in communication and organization skills, detail oriented, 2. Competence in continuous improvement, accountability, and teamwork, 3. The ability to multitask effectively (phones, patients, orders), 4. Must be comfortable discussing financial information with patients, 5. Work well with others and ability to work independently, 6. Interest in the medical field a plus, 7. Most importantly -- VERY friendly with our patients (we have a very pleasant and supportive work environment). Must be extremely pleasant on the phone and in the office with our patients., 8. Must be willing to cross train in all areas of the business We are looking for someone highly motivated to learn and who is a quick learner, and is looking for a job long term. Preferred Position Qualifications Experience: Preferred but not required. Willing to train the right candidate without experience. License: n/a Other: Job Details: Approximately 35-40 hours a week. Monday through Friday only, between the hours of 8:30-5. Salary: DOE

Job Description Position Title: Receptionist Department: Administration FLSA Status: Non-Exempt Position Summary: Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. Essential Duties & Responsibilities: • Answers incoming calls and directs the caller to the appropriate person, if asked for by name, or department., • Communicates with callers in a professional, courteous and efficient manner, minimizing the time a caller is put on hold. Informs caller if there is no answer, requesting if they would like voice mail., • Takes messages, if requested by the caller, including full name, time of call, reason for call and return number. Communicate messages to the appropriate party in a timely manner., • For general inquiries, provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information., • Updates and distributes company telephone roster., • Greets and directs visitors to the company., • Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information., • Receives, sorts and forwards incoming mail. Maintains and routes publications., • Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.), • May also assist with other related clerical duties such as photocopying, faxing, filing and collating. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education & Experience: High school diploma or general education degree (GED); or six months to one year related experience and/or training; or equivalent combination of education and experience. Language Skills: Ability to read and interpret documents such as procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one and small group situations to patients, employees and the general public. Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, percentages. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Other Skills & Abilities: Skill and ability to operate a computer. Skill and ability to organize and prioritize work. Skill and ability to meet deadlines and operate office equipment. Skill and ability to use company software. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables in standardized situations. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel and use a computer. The employee frequently is required to talk, hear and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to a computer monitor. The noise level in the work environment is usually quiet. THE ABOVE DECLARATIONS ARE NOT INTENDED TO BE AN “ALL-INCLUSIVE” LIST OF THE DUTIES AND RESPONSIBILITIES OF THE JOB DESCRIBED OR OF THE SKILLS AND ABILITIES REQUIRED TO PERFORM THE JOB. RATHER, THEY ARE INTENDED ONLY TO DESCRIBE THE GENERAL REQUIREMENTS OF THE JOB. Signature (Employee) Date Signature (Supervisor) Date

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