Office specialist jobs in Middletown, New YorkCreate job alerts

Job Description Position Title: Assistant Client Service Specialist- Commercial Lines Location: Hybrid • Middletown Office - Middletown, NY 10941; Poughkeepsie Office - Poughkeepsie, NY 12601 Salary Range: $37,500.00 - $42,500.00 Hourly Description:Apply Description Why Join Marshall+Sterling? As a 100% employee-owned company with roots dating back to 1864, Marshall+Sterling offers the strength of a time-tested organization and the energy of an ownership-driven culture. Guided by our mission to empower clients to predict, prepare for, and preempt risk, we are relentlessly focused on helping people and businesses protect what matters most — so they can move forward with confidence. Our vision of creating a future that’s safer and more secure drives everything we do. Innovation is not optional here — it's imperative. We constantly seek better, smarter ways to serve our clients and improve as a company. Collaboration is at our core, because we know we are stronger together — across teams, with our clients, and in the communities we serve. Our employee-owners are not only valued and empowered, but also directly invested in our collective success. At Marshall+Sterling, you’re not just joining a company — you’re joining an inclusive culture built on integrity, impact, and people-first values. Your ideas matter, your growth is prioritized, and your work helps shape a more secure future for all. This role will be based out of Marshall+Sterling’s Middle Town Office We’re hiring for an Assistant Client Service Specialist to provide superior service and administrative support to the department. Responsibilities include supporting client communications, coordinating administrative tasks, and help ensure an exceptional client experience. • This role requires the ability to communicate professionally in both English and Spanish to support our clients and internal teams., • Be a welcoming voice for incoming calls and offer hands-on support with tasks like quoting policies, ordering MVRs, and processing documents., • Support Client Service Specialists by assisting with customer requests and maintaining smooth operations behind the scenes., • Issue proof of insurance and request loss runs to support our clients’ coverage needs., • Document all client and carrier communications regarding coverages and exposures in the management system., • Follow workflow procedures, adhere to agency guidelines, and promptly report any actual or potential E&O claims., • Maintain required professional accreditations and participate in continuing education programs when available., • Proficiency with AI tools, task management systems, and Microsoft Office., • Experience with AMS360 is a plus, • Prior experience in insurance; commercial insurance is a plus., • Brings a positive attitude and works well with fellow employee owners, leaders, and others inside and outside the company. Compensation: $37,500 - $42,500, based on experience, education, and work location. Benefits: Comprehensive package including Medical, Dental, Vision, 401(k) with match, Generous Paid Time Off (PTO), thirteen paid holidays, company-paid life insurance for you and your dependents, employee assistance fund and programs, wellness perks, and more! Employee Stock Ownership Program As a 100% employee-owned company, Marshall+Sterling offers you the unique opportunity to build long-term wealth while growing your career. Here’s what makes our ESOP so valuable: • Long-Term Rewards: The value of your ESOP account grows over time, rewarding your commitment and contributions to the company’s success., • Collaborative & Engaged Culture: Employee ownership fosters a team-oriented environment where everyone has a stake in the company’s growth and success. #PGM26 Compensation details: 37500-42500 Hourly Wage PIa2b771dbbff7-25405-40438266

Position Title: Financial Services Specialist Location: Hybrid Poughkeepsie Office - Poughkeepsie, NY 12601 Salary Range: $47,500.00 - $52,500.00 Salary Description: Apply Why Join Marshall+Sterling? As a 100% employee-owned company with roots dating back to 1864, Marshall+Sterling offers the strength of a time-tested organization and the energy of an ownership-driven culture. Guided by our mission to empower clients to predict, prepare for, and preempt risk, we are relentlessly focused on helping people and businesses protect what matters most so they can move forward with confidence. Our vision of creating a future thats safer and more secure drives everything we do. Innovation is not optional here it's imperative. We constantly seek better, smarter ways to serve our clients and improve as a company. Collaboration is at our core, because we know we are stronger together across teams, with our clients, and in the communities we serve. Our employee-owners are not only valued and empowered, but also directly invested in our collective success. At Marshall+Sterling, youre not just joining a company youre joining a culture built on integrity, impact, and people-first values. Your ideas matter, your growth is prioritized, and your work helps shape a more secure future for all. We are looking for a dynamic Financial Service Specialist to join our team! In this role, you will provide essential administrative and financial support, ensuring smooth operations and contributing to the success of your team. Perform general administrative duties including supply ordering, mail processing, scanning, bank deposits, and other routine office tasks. • Perform general administrative duties including supply ordering, mail processing, scanning, bank deposits, and other routine office tasks., • Transmit daily positive pay files to the bank and track daily balances in the operating account., • Leverage AI tools and technology confidently as part of your daily workflow, embracing innovation to work smarter and support the team more effectively., • Support Senior Financial Service Specialist to ensure team success, • Lead the monthly close process for our downstate offices and support the preparation of reports that keep our financial picture clear., • Ensure accuracy and clarity by reconciling bank statements and applying customer payments your attention to detail helps keep our operations running smoothly., • Identify billing issues and coordinate with branches to resolve discrepancies and track missing DBL commissions., • College degree preferred, high school diploma or equivalent required., • Proficiency in AI tools and experience using systems such as ImageRight, Outlook, and other related platforms to enhance efficiency and streamline processes., • Proficiency in Microsoft Office; experience with Vertafore is a plus., • Strong interpersonal skills with the ability to work effectively with colleagues., • Excellent verbal and written communication skills. Compensation: $47,500-$52,500, based experience and education. Benefits: Comprehensive package including Medical, Dental, Vision, 401(k) with match, Generous Paid Time Off (PTO), thirteen paid holidays, company-paid life insurance for you and your dependents, employee assistance fund and programs, wellness perks, and more! Employee Stock Ownership Program As a 100% employee-owned company, Marshall+Sterling offers you the unique opportunity to build long-term wealth while growing your career. Heres what makes our ESOP so valuable: • Long-Term Rewards: The value of your ESOP account grows over time, rewarding your commitment and contributions to the companys success., • Collaborative & Engaged Culture: Employee ownership fosters a team-oriented environment where everyone has a stake in the companys growth and success. #PGM26 Compensation details: 47500-52500 PI08a70d7ec281-26289-40438242

Bonus Eligibility / Anthem Blue Cross medical plans / Vision-Dental-Disability-Life / Flexible PTO / 401(k) / Home Office Stipend / HSA-FSA - As an Accounts Receivable Specialist at NP Digital, you will: Manage and maintain accurate records of all accounts receivable transactions; Monitor and follow

Job Description • Client Helpdesk Specialist, • Description:, • CherryRoad Technologies is seeking to hire a highly motivated and customer-focused Client Helpdesk Specialist to provide on-site technical support while maintaining strong relationships with a client located in Middletown, NY. We are looking for an enthusiastic and motivated individual to join the team. The specialist will have ownership of video streaming services and will assist with traditional helpdesk responsibilities including helpdesk phone calls/emails/VMs and assisting with project tasks., • Responsibilities Include: · Act as one of two primary on-site IT specialists, providing technical support to end users and resolving hardware, software, and networking issues., • Deliver responsive and friendly helpdesk support for both in-person and remote users, working on-site in Middletown five days per week., • Assist with IT projects such as system upgrades, deployments, migrations, and configuration updates., • Contribute to the development of IT policies, procedures, and documentation. o Backup and continuity planning o Infrastructure & network management o Compliance and IT audit preparation • Minimum 2 years of proven experience in IT helpdesk support, desktop support, or similar role., • Strong troubleshooting skills across Windows and common enterprise applications., • Basic networking knowledge (LAN/WAN, VPN, Wi-Fi troubleshooting)., • Experience with audio and video equipment, including projectors and microphones., • Familiarity with video streaming technologies and troubleshooting live streaming events using YouTube integrated with Zoom., • Excellent communication and interpersonal skills, with the ability to interact effectively with clients and internal teams., • 1+ year previous experience with IT ticketing tools., • Ability to work independently on-site, managing multiple tasks and priorities effectively., • Ability to work independently with little supervision. This position is designated as 100% on‑site. Depending on location and business needs, work may occur in a traditional office environment, a hybrid arrangement, or a fully remote setting. Disclaimer This job description outlines the general nature and responsibilities of the role and may be modified at any time to meet evolving business needs. Additional duties may be assigned as required. CherryRoad is an Equal Opportunity Employer. We consider all qualified applicants without regard to legally protected characteristics, including disability and protected veteran status.

Job Description Ready for a summer schedule that works for you? ☀️ Summer Fun Fridays at Northeast Family Services! We close at 12:30pm every Friday from Memorial Day through Labor Day — giving our team more time to relax, recharge, and enjoy the summer sunshine! Northeast Family Services is a premier mental health provider with over 20 years of experience providing services to children, youth, and families. Are you excited to join an agency with a long-standing history of providing high quality care? Well, we are excited to meet YOU! We are seeking an experienced and independently licensed (LCSW, LMHC, LMSW, LMHC-D) clinician with supervisory experience to join our growing New York team as a Supervising Clinician! The Supervising Clinician will provide clinical supervision to our Behavior Support Specialists. Our Behavior Support Specialists provide psychoeducation and rehabilitative support in a client’s home for the purpose of treating youth’s behavioral health needs. We utilize multiple evidence-based practices that promote families' strengths! The Supervising Clinician will be responsible for the management of the direct care staff along with the content and implementation of in-home treatment plans. The Supervising Clinician will carry a case load as well as supervising the Behavior Support Specialist. If you 're looking to make a change, don't miss this career opportunity to join a growing and supportive community organization that truly cares about their clients! Hybrid work schedule available Language Differential provided for Spanish, Chinese, Korean, Russian and Hindi! Qualifications: * Master's degree in Social Work, Psychology, Counseling, or related human services field * Independent NY state licensure is required for this role. LCSW, LMHC, LMSW, LMHC-D * Minimum 2 years of experience supervising clinicians who work with children, youth, adolescents, and families in a home or community setting * Proficient with supervision, service delivery and case management fundamentals * Experience in quality management preferred * Excellent written and verbal communication skills * Proficiency with computers, including Microsoft Office * Valid driver’s license * Bilingual English / Spanish preferred * Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time. Benefits: * Summer Fun Fridays! Early Friday closures at 12:30pm from Memorial Day through Labor Day * Health, dental & vision * 3 weeks paid vacation * 11 Paid holidays (including Juneteenth, the day after Thanksgiving, Christmas Eve, and NY Eve.) * Generous sick time including mental health days * 401k retirement plan with up to 4% match * Voluntary short and long-term disability * Voluntary Life Insurance * Dependent care savings account * Mileage reimbursement * Longevity award - Monetary bonus and a vacation day annually * Company provided laptop and cell phone * Opportunity for professional growth * Supervision for licensure provided * Free CEU’s offered * Tuition Reimbursement * Personal cell phone discount Compensation: * Full Time - $75,000 - $80,000

The ideal candidate should have 2+ years in the industry or 5+ years in customer service, possess strong analytical skills, and proficiency in MS Office.

Join the OrthoNY team as a Medical Front Office Specialist, where you'll play a key role in ensuring our patients receive exceptional care from their very first interaction. As the first impression of our practice, the Medical Front Office Specialist pleasantly and professionally greets all patients

A leading insurance firm is seeking a Payroll & Client Service Specialist.

Utilize office management software and systems to schedule appointments, manage records, and support administrative functions. Proficiency in hospitality management software systems and standard computer applications (Microsoft Office, scheduling programs, or similar platforms).

Positions assist CEH district office environmental health staff by performing a variety of critical administrative support functions such as answering office telephones, triaging calls, sorting and distributing mail, filing documents, maintaining office file systems, and performing data entry. Seaso

Assures that the office equipment and the machines (telephones, copiers, fax machines, computers, printers, etc.

Communicates with other business office and clinical departments.

Our office is located in Southampton, NY. We are a very busy office and are looking for our next great team member. This busy insurance and financial services office has a passion to make a difference in the lives of others and better the community.

Work with educators to help coordinate classes, calendar reservations for both the office and park, and participant registrations as back-up when needed. Proficiency with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, Access, and

Each ENTA clinical office is comprised of world-class physicians who are specialists and sub-specialists in their respective fields, providing the highest level of expertise and care. Assisting the office manager and physicians as needed. ENT and Allergy Associates, LLP and Hmi is seeking a self-mot

And more! As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Perform fundamental daily admin

The ideal candidate will have at least 2 years' prior office and clerical experience. It sits on site at our Healey Brothers Inc Corporate Office in Goshen, NY. Proficiency with computers and MS Office.

Our office seeks a dedicated Front Desk Administrative Assistant to serve as the first point of contact for clients and visitors while providing essential support to the team. Organize and manage the office calendar for meetings, tours, and open houses.

ACCESS PT, a member of the Confluent Health family, is currently looking for a Patient Coordinator to join our Chester, NY team!.Retirement Savings Plan - 100% match after 1 year (up to 4%).Paid sick leave (varies by state).Training and career development.Network partnerships with top health systems

Six months general office, receptionist, or administrative support experience preferred. Working knowledge of MS Office Suite.

Work-From-Home Data Entry Research Panelist.Join Our Team as a Work-From-Home Data Entry Research Panelist! Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds whether you've been an administrative a

May serve as office receptionist. Greets visitors, determines the nature of their business, and notifies appropriate staff member while ensuring office security measures are followed correctly. Prepares routine correspondence, office forms and/or other business related documents.

Order and maintain inventory of branch office supplies.

Requirements 1+ year of professional administrative support Longevity with past employers Experience with Microsoft Office Excel and Word Type 35 wpm + #J-18808-Ljbffr.

Coordinate and handle sensitive matters with administrative offices, academic supervisors, faculty, and staff, with discretion and independent judgment, as required.

Manage appointment scheduling and office communications. Basic computer skills, including Microsoft Office and CRM systems.

Obtains pre-authorizations for diagnostic testing for specialist office visits as assigned. Obtains referrals for specialist office visits. Consistently and accurately passes charges in accordance with office policies and procedures.

A global law firm is seeking an eBilling Specialist to handle electronic billing for its clients.

Delivering on routine tasks in the support of the corporate office. Exceptional verbal and written communication skills, with the ability to interact effectively with diverse audiences, including senior executives and external stakeholders Proficiency in Microsoft Office Suite: Word, Excel, Outlook,

Insurance Office of America in Florida is seeking an Account Coordinator for Employee Benefits, primarily remote with occasional in-office meetings.

Obtains pre-authorizations for diagnostic testing for specialist office visits as assigned. Obtains referrals for specialist office visits. Manages daily staffing needs in coordination with office and float pool managers.

Graciously greeting community residents, visitors, and family members, addressing the questions or concerns of prospective or current residents and families, and providing support to sales and marketing and the business office.

Obtains pre-authorizations for diagnostic testing for specialist office visits as assigned. Obtains referrals for specialist office visits. Consistently and accurately passes charges in accordance with office policies and procedures.

Responsible for weighing inbound and outbound materials at the facility, processing outbound Bill of Ladings, and ensuring that materials are being loaded into the vehicle, which correlates with the release number provided by the hauler.This position also assists the dispatcher and the logistics coo

Insurance Office of America is an equal opportunity employer.

This includes and is not limited to maintaining a well-organized and supplied office. May assist in the coordination of office projects. Responsible for the planning and coordination of in-house and/or off-site activities such as celebrations, holidays, office events and anniversaries.

A national insurance firm seeks a fully remote M&A Sourcing Manager to drive the identification and evaluation of acquisition opportunities.You will proactively source targets, analyze market conditions, and build relationships with key partners.The ideal candidate has 3–7 years in M&A and excepti

Office Manager (Public Accounting) – Rochester, NY | $80–85K + Bonus. Oversee day-to-day office operations and administrative functions.

We are seeking a detail-oriented and proactive Administrative Assistant to support our operations.This role is responsible for a variety of administrative and coordination tasks that ensure accurate inventory management, efficient communication between departments, and timely completion of essential

Our well-established organization is seeking a reliable and organized Administrative Assistant to support daily office operations. The ideal candidate is detail-oriented, proactive, and comfortable handling a variety of responsibilities in a fast-paced office environment. Greet visitors and ensure a

Dental Office Manager - Full-Time. Manage all daily front and back office operations. As Office Manager, you'll play a vital role in shaping the practice's success while working in a collaborative and mission-driven environment.

A leading data solutions provider is seeking an Entry-Level Data Entry Clerk for a fully remote role.This full-time position offers flexibility and the chance to grow professionally in a supportive environment.Responsibilities include maintaining accuracy in tasks and effective communication with te

The ideal candidate should have a high school diploma, be detail-oriented, and proficient in Microsoft Office.

A data-focused firm located in New York is seeking a Data Entry Clerk responsible for inputting data into digital formats and managing existing data.Key responsibilities include translating paper documents into digital spreadsheets, updating customer order statuses, and double-checking for accuracy.

Proficiency in Microsoft Office Suite: Word, Excel, Outlook, and PowerPoint. Delivering on routine tasks in the support of the corporate office.