Paralegal assistant jobs in Hempstead, New YorkCreate job alerts

Job Description Job Title: Executive Assistant Job Location: Port Washington, New York 11050 Reporting to: President WAC Group has disrupted our industry by challenging conventions and building sustainable products with integrity. With multiple thriving brands, our unparalleled, world-class organization includes WAC Lighting, WAC Home, Modern Forms Luminaires + Smart Fans, Schonbek, dweLED, WAC Landscape, AiSPiRE, VENTRIX, Colorscaping and WAC Limited brands. WAC Group makes significant investments in breakthrough technologies, electronics research and development, and advanced engineering. Through eco-friendly manufacturing and giving back to our local and global communities, we are overcoming challenges with creativity and innovation! The Executive Assistant provides advanced administrative support to members of our Executive Team. This role is critical in optimizing the Team’s effectiveness, and serving as a trusted partner in managing communications, complex schedules, strategic priorities and projects with a focus on discretion. The ideal candidate possesses advanced software and technology skills and exemplifies agility in multi-tasking across high-volume, data and deadline-driven projects. Responsibilities: • Serve as primary point of contact for members of the Executive team; managing communications with internal and external stakeholders, including and not limited to customers, vendors, and strategic business partners., • Handle confidential data, documents and information, ensuring security and discretion at all times., • Manage complex schedules and calendars, coordinating business activities across multiple time zones and proactively resolving potential conflicts., • Serve as the principal contact for design and utility patents, collaborating with Product Managers and Patent Attorneys to organize and maintain the company’s patent portfolio., • Organize meetings including, agenda preparation, taking minutes, and follow up on action items to drive results., • Prepare and revise correspondence, presentations, reports, and other business documents as needed., • Execute multifaceted special projects with minimal supervision, demonstrating agility and responsiveness in fast-paced situations., • Actively participate in making recommendations for continuous improvement, focusing on the adoption and use of new technology, tools and best practices to align with strategic business goals., • Arrange travel itineraries, including flights, accommodations, transportation and managing expenses., • Support strategic initiatives and ad hoc projects based on business needs. Requirements: • 7-10 years + of professional experience as an Executive Assistant within a sophisticated organizational setting. Legal Assistant or Paralegal background is a strong plus., • A proven reputation handling sensitive and confidential information with professionalism and discretion., • Experience supporting multiple C-Suite level executives in a fast based corporate setting., • Proven success collaborating with cross functional team members is required., • Exemplary planning, prioritizing, and time management skills., • Ability to develop strong business relationships with a variety of personalities and leadership styles., • Entrepreneurial mindset focused upon consistently adding value to the role and the organization. Monday through Friday, 8:00am - 5:00pm Monday through Friday, 8:00am - 5:00pm

Job Description Somekh and Associates is a growing elder law/estate planning law firm in Garden City as of August 1, 2025. Our friendly office is seeking two (2) organized, self-directed, legal assistants with a desire to learn about the field of Elder Law and Estate Planning. Flexible hours (9 am-5 pm/Monday-Friday). Salary commensurate with experience. Honest and accurate reporting of hours is required. This Job will begin as soon as possible. Please only apply if you know you will be able to begin working within 2 weeks of being hired. Compensation: $35,000 - $40,000 yearly Responsibilities: DUTIES (including but not limited to the following): SECRETARIAL/ADMINISTRATIVE: • Ordering office supplies, • Scanning in documents and titling them properly, • Printing Stamps and labels for mailings, • Calendaring Fair Hearing/ Court Notices ESTATE PLANNING: • Drafting Power of Attorneys, Health Care Proxies, Trusts, Pour-over Wills, Certification of Trusts, and other similar documents using software, • Drafting Wills, • Drafting Deeds and ordering ACRIS/ transfer tax documents, • Being available to witness/notarize ESTATE ADMINISTRATION: • Preparing Probate/Administration/ Small Estate petitions, Waivers, Citations, Notices, and other necessary documents, • Obtaining an EIN, • E-filing petitions using NYSCEF MEDICAID APPLICATIONS: Extensive contact with the client is needed, including but not limited to: • Helping clients gather documents needed, • Obtaining medical records from the client’s doctors, • Ensuring the client signs all the necessary documents, • Reviewing bank statements for transfers, • Preparing Pooled Trust applications, • Must have at least 1-3 years of experience working in a law firm setting. Preference will be given to those with prior relevant law firm experience in elder law, estate planning, and estate administration, • The ideal candidate will be providing services to 2 attorneys Requirements: • Must be sharp, independent, self-directed, and quick to learn, • Computer Savvy, • Proficient in MS, Adobe, Outlook, and Word Preferences Experience with the following programs: • Clio Manage and Clio Grow, • ElderCounsel, • HotDocs, • NYSCEF E-filing, • MEDS, • ACRIS About Company Somekh and Associates is a growing elder law & estate planning law firm in Garden City.

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Competitive salary, • Health insurance Solo practitioner is seeking a legal assistant with proven experience to work independently and collaboratively in a team environment. the Assistant must be willing to be committed to the office and the clients. The successful candidate will work directly with the Senior Attorney and Junior Associate in a variety of administrative tasks. The position is full time and in-person. The Assistant must have strong interpersonal, organizational, written and communication skills. Must have the ability to effectively handle sensitive and confidential information. The Assistant must have a strong familiarity with New Jersey e-filing systems: E-Courts, JEDS, Municipal Court Searches and New York systems: EDDS and NYSCEF. Must be comfortable interacting with clients in person, email and phone. Duties include but are not limited to: • Answering a high-volume phone and greeting clients., • Client intake which involves gathering detailed information on potential cases and providing them with the information needed to proceed with a consultation., • Collating and organizing mail for the attorney., • Directing calls to the appropriate party and emailing messages in real time., • Timely respond to emails, knowing when to prioritize certain tasks., • Prepare Notice of Motions, Order Forms, CLIS forms and draft Divorce Complaints, Summons with Notices, Note of Issues, etc., • Handle all e-filing of necessary documents, including Notice of Appearances, Adjournment Requests, Briefs, Exhibits, etc., • Heavy calendar management, if a scheduling conflict emerges, you must be able to seek consent from opposing parties and file appropriate adjournment requests via various e-filing systems (e-courts, EDDS, NYSCEF, JEDS, etc.)., • In charge of scheduling court dates (avoiding potential scheduling conflicts), consultations, and virtual jail visits (both via email and NYC DOC video teleconferencing website)., • Create and maintain filing systems, both electronic and physical., • Keeping track of discovery, both media and printed, for all client files., • Make copies of all paper and media discovery for clients (detained and non-detained)., • Provide administrative support and enhance office effectiveness., • Keep track of office supplies to ensure items are always fully stocked (i.e. copy paper, toner, USBs, envelopes, etc.), • Maintain account receivables for clients monthly payments., • Sorting documents for discovery., • Perform standard secretarial duties: filing, copying, scanning, emailing and maintaining office.

Job DescriptionWe’re not your typical law firm AM Law Group is a fast-growing, modern real estate and corporate law firm based in Hollis, Queens, led by a dynamic 35-year-old attorney and a talented team of young professionals. We’re ambitious, creative, and driven — and we’re looking for someone who wants to grow with us. If you’re hungry for opportunity, thrive in a fast-paced environment, and want a job that’s more than just answering phones, this is your chance to join one of the most exciting firms in New York. We’re hiring a full-time, in-office Receptionist / Junior Legal Assistant to be the face and heartbeat of our law office. This is an entry-level position with significant room for growth — you’ll learn the inner workings of a successful law firm and can advance into roles such as Legal Assistant, Paralegal, or Office Manager based on performance and initiative. What You’ll Do Greet clients and visitors — your professionalism sets the tone for the firm. Manage phone lines, emails, and scheduling. Organize case files and assist attorneys with basic administrative tasks. Coordinate with clients, lenders, and realtors on document requests. Maintain office systems, supplies, and a smooth daily workflow. Support the legal and operations teams with research, filing, and follow-ups. Our ideal candidate A confident communicator with a positive, polished personality. Organized, reliable, and eager to learn the business of law. Tech-savvy and comfortable with Microsoft Office, Adobe, and email platforms. Able to multitask, prioritize, and handle a busy environment gracefully. Previous office or law firm experience is great but drive, curiosity, and attitude matter most. Why You’ll Love Working Here Growth potential we promote from within and invest in your development. Modern, upbeat culture young team, collaborative environment, no stiff suits required. Mentorship direct exposure to attorneys and real-world legal experience. Competitive pay starting at $16–$20/hour (based on experience) with a 3-month review and raise potential. Work with one of the most energetic, forward-thinking firms in NYC real estate law. Send your resume and a short note telling us why you’d be a great fit for AM Law Group to with the subject line: “Receptionist – AM Law Group.”

Research assistant, graduate student, or academic editor - Teacher, tutor, or test prep instructor - Paralegal or legal researcher - Librarian, archivist, or information specialist - Nonprofit researcher, grant writer, or program officer - Freelance editor, proofreader, or content writer - Regulator