Paralegal assistant jobs in East Orange, New JerseyCreate job alerts

Job Description ABOUT THE FIRM Callahan & Fusco is a regional insurance defense firm handling matters across the East Coast, including trucking, construction, product liability, and general liability litigation. We operate on three core pillars: Trust, Accountability, and Excellence. We are also a technology-forward firm, actively leveraging systems and AI tools to improve efficiency and outcomes. ABOUT THE ROLE The Community Association Paralegal/Legal Assistant hybrid role is to provide support to the Attorney and paralegal representing community associations with the filing of substantive legal work, in addition to understanding and complying with the provisions of the Fair Debt Collection Practices Act, New Jersey Condominium Act and related state laws. If the candidate excels, there is room to progress towards a full-time paralegal position. RESPONSIBILITIES: • Understand and comply with the provisions of the Fair Debt Collection Practices Act and related state laws., • Record liens and other Association documents with the applicable clerk’s office, • Mail documents in a timely manner as requested by the paralegal and Attorney., • Ensure that filing fees and costs are appropriately expensed., • Assist in the preparation and filing of court documents., • This role will prepare the legal assistant for a full time collection paralegal position that will include drafting pleadings, collection letters, communicating with clients and supporting the community association practice group. REQUIREMENTS: • Must be proficient in software tools, including but not limited to Word, Excel, Outlook, • Must possess strong written and verbal communication skills., • Must provide excellent customer service to internal and external customers., • Identifies and solves issues in a timely manner., • Must be a team player and willing to help others in their department whenever necessary., • Must be extremely organized and able to multi-task., • Conscientious with respect to work completion, deadlines, time management, and attendance., • Analytical and detail-oriented, while working at a fast pace and capable of multi-tasking., • High School Diploma required, • 2 or more years of experience. PREFERRED QUALIFICATIONS · Bachelor’s Degree preferred. Company Description Callahan & Fusco is a growing regional law firm. Its main practice areas include trucking and transportation, general insurance defense litigation, construction/construction defect, and premises liability. Callahan & Fusco is known for attaining high-profile clients and its involvement in highly publicized cases. The firm prides itself on providing large firm capabilities with small firm flexibility while maintaining long-term relationships with its clients. Company DescriptionCallahan & Fusco is a growing regional law firm. Its main practice areas include trucking and transportation, general insurance defense litigation, construction/construction defect, and premises liability. Callahan & Fusco is known for attaining high-profile clients and its involvement in highly publicized cases. The firm prides itself on providing large firm capabilities with small firm flexibility while maintaining long-term relationships with its clients.Callahan & Fusco is a growing regional law firm. Its main practice areas include trucking and transportation, general insurance defense litigation, construction/construction defect, and premises liability. Callahan & Fusco is known for attaining high-profile clients and its involvement in highly publicized cases. The firm prides itself on providing large firm capabilities with small firm flexibility while maintaining long-term relationships with its clients.

Job DescriptionDescription: Full-time paralegal/litigation assistant needed for insurance defense firm in our Springfield, NJ location. Responsibilities include, but are not limited to: organizing and maintaining documents in paper or electronic systems; preparation of correspondence, legal pleadings and court filings through e-filing; telephone communication with clients, adversaries and courts; scanning documents; basic administrative tasks including data entry for calendar. Skills required: extremely organized, detail oriented, proficient in problem solving, Microsoft Office including Word, Excel, Outlook. Our firm seeks someone who possesses an extremely positive attitude to work within a team setting. Insurance litigation experience a plus. Please submit resume with salary requirements. Requirements: Education: • Associate (Required) Experience: • Legal Assistant: 1 year (Preferred)

Job DescriptionAsset Recovery Specialist | Litigation & Judgment Enforcement Litigation & Judgment Enforcement Newark, NJ | Full-Time | On-Site Salary: Negotiable Join a Unique Recovery Team Cawley & Bergmann is seeking an Asset Recovery Specialist to support a highly specialized judgement enforcement department. This is not a traditional collections position. You will work directly with leadership, attorneys, and recovery professionals to locate assets, conduct investigations, support litigation efforts, and help drive recovery strategies on high-balance judgment accounts. This role is ideal for a paralegal, legal assistant, litigation support professional, asset recovery specialist, skip tracer, or collections professional looking for a challenging and rewarding opportunity. What You'll Do Responsibilities: • Conduct asset investigations and skip tracing efforts • Research real estate ownership, business interests, and public records • Support judgment enforcement activities including liens, garnishments, and bank levies • Communicate with attorneys, courts, and third-party vendors • Assist in developing account-specific recovery strategies • Analyze account data and maintain accurate documentation • Prepare reports and organize information for legal action • Research debtors and uncover assets through various investigative resources • Assist with ongoing litigation support and enforcement projects What We're Looking For Preferred Qualifications: • Experience working in a law firm, legal department, or collections environment • Paralegal, litigation support, judgment enforcement, or asset recovery experience • Strong research and investigative skills • Experience reviewing court records and public filings • Strong attention to detail and organizational skills • Ability to manage multiple projects simultaneously • Excellent written and verbal communication skills • Intermediate Microsoft Excel skills Preferred Experience With • PACER • TLO • IDI • LexisNexis • Public records research • Skip tracing platforms • Data analysis and reporting tools Experience with all systems is not required. Training will be provided.Why Join Cawley & Bergmann?, • Work on a unique national portfolio unlike traditional collections • Gain hands-on exposure to litigation and judgment enforcement • Opportunity to work alongside experienced legal and recovery professionals • Career growth within a growing national organization • Competitive salary and bonus opportunities • Medical, Dental, Vision, PTO, and 401(k) • Collaborative and supportive team environmentThe Ideal Candidate If you're the type of person who enjoys connecting the dots, uncovering information, and helping drive results, we'd love to speak with you. Must have the ability to pass a background check

Job Description Pay: $75,000.00 - $90,000.00 per year WHY THIS IS A GREAT OPPORTUNITY • Join a well-established, full-service law firm with nearly a century of history and a culture built on collaboration, integrity, and genuine care for its people, • Work on substantive, meaningful matters — estate and probate litigation, guardianship proceedings, and general equity — supporting experienced Partners and attorneys in a respected Elder Law and Trusts & Estates practice, • A role with real variety — no two matters are the same, and you'll develop deep familiarity with both litigation workflows and sensitive estate/fiduciary proceedings, • Be part of a team where legal assistants are valued contributors, not just administrative support, • Competitive compensation plus eligibility for discretionary year-end bonuses and merit-based increases, • Comprehensive benefits: medical, dental, vision, life and disability insurance, 401(k), generous paid time off, and access to additional voluntary programs, • A firm that takes work-life balance seriously and actively invests in the professional growth of its staff Location: This is a full-time, in-person role based in our Roseland, NJ office — a collaborative, professional environment where the litigation team works closely together and strong working relationships are part of the culture. Note: This role requires 4+ years of legal assistant experience supporting litigation attorneys in a law firm setting. Experience with probate, guardianship, estate administration, or general civil/equity litigation is strongly preferred. Candidates without law firm litigation backgrounds will not be considered. ABOUT US We are a well-regarded, full-service law firm with a proud history dating back to 1930 and a practice spanning 30+ areas of law — from Elder Law, Trusts & Estates, and litigation to corporate transactions, real estate, and beyond. Our team is made up of dedicated professionals who share a commitment to client service, collaboration, and creative problem-solving. We represent individuals, families, and businesses across the country, and we take pride in the inclusive, supportive culture we've built over nearly 100 years. Confidential Employer. JOB DESCRIPTION • Prepare, revise, proofread, and finalize legal documents including pleadings, motions, certifications, orders to show cause, probate and guardianship filings, and correspondence, • Electronically file documents in state and federal courts including NJ E-Courts, NYSCEF, and PACER — with accuracy and attention to jurisdiction-specific requirements, • Assist with guardianship and probate litigation matters: assembling filings, coordinating supporting documentation, and tracking court requirements and deadlines, • Coordinate and maintain attorney calendars including court appearances, depositions, mediations, hearings, client meetings, and critical filing deadlines, • Support matters involving fiduciary roles such as Executor, Trustee, and Guardian Ad Litem — tracking required actions and deadlines throughout, • Assist with discovery management, document productions, exhibit preparation, and trial support, • Communicate professionally with clients, courts, opposing counsel, and third parties regarding scheduling, document requests, and case status, • Maintain organized physical and electronic case files across probate, general equity, and civil litigation matters, • Enter attorney time, assist with billing coordination, and support overall matter management, • Manage competing priorities across multiple attorneys in a fast-paced, deadline-driven environment QUALIFICATIONS • 4+ years of legal assistant experience supporting litigation attorneys in a law firm environment required, • Experience with probate litigation, guardianship, estate administration, or general civil/equity litigation strongly preferred, • Bachelor's degree, paralegal certificate, or equivalent experience preferred, • Strong knowledge of New Jersey court procedures and e-filing systems; NY and CT experience a plus, • Proficiency in Microsoft Office (Word, Outlook, Excel), • Experience with document management systems such as NetDocuments, SurePoint, or similar platforms preferred, • Strong organizational and time-management skills with the ability to juggle multiple priorities, • Excellent written and verbal communication skills, • High level of discretion in handling sensitive client and family matters, • Ability to work independently while collaborating effectively with a team WHY YOU WILL LOVE WORKING HERE This isn't a role where you'll be buried in routine tasks. You'll be handling substantive, varied matters — probate disputes, guardianship proceedings, estate litigation — alongside experienced attorneys who rely on their legal assistants as true partners. The firm has built its reputation over nearly 100 years on collaboration, integrity, and treating every member of the team with respect. You'll find a supportive culture, opportunities to grow, and work that actually matters to the clients and families you're helping. If you're a litigation legal assistant who wants a senior-level role at a firm that values what you bring to the table, this is it. JPC-1214 Benefits: • Dental insurance, • Paid time off, • Retirement plan, • Vision insurance

Job DescriptionJob description: Overview We are seeking a highly organized and detail-oriented Legal Assistant to support our law firms diverse practice areas, including estate planning, real estate and estate administration. The ideal candidate will possess strong administrative skills and the ability to manage complex Partner schedules. This role offers an opportunity to work in a dynamic legal environment, providing essential support to attorneys and clients while ensuring efficient case management and document handling. Duties • Manage and maintain legal files., • Type, review, and proofread legal documents, contracts, pleadings and correspondence with precision., • Assist attorneys with legal case management tasks including document review, data entry and filing., • Provide executive administrative support including scheduling appointments, managing calendars, and handling phone etiquette professionally., • Perform administrative duties such as data entry, filing, proofreading and maintaining organized records of legal documents., • Assist with project management tasks related to ongoing cases or firm initiatives.Qualifications, • Proven experience in a legal administrative role within a law office setting., • Strong knowledge of legal practice areas such as estate planning, estate administration and/or real estate., • Demonstrated experience in legal typing, proofreading and document review., • Strong organizational skills with the ability to manage multiple priorities efficiently., • Exceptional written communication skills with attention to detail., • Ability to handle confidential information discreetly while maintaining professionalism under pressure., • Paralegal experience or background is highly desirable., • Excellent phone etiquette along with clerical experience in filing and data entry is essential. This position offers an engaging work environment where your organizational talents and legal knowledge will contribute significantly to the success of our firms operations.Job Type: Full-time Benefits: • 401(k), • Dental insurance, • Health insurance, • Paid time off, • Vision insuranceWork Location: In person

Be a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrongdoers of proceeds from their crime and impacting the infrastructure of criminal enterprises. FSA Federal (FSA) is focused on delivering unsurpassed services in support of law enforcement and homeland security. We currently have a potential vacancy for a Paralegal II Criminial Division. If you are looking for a meaningful, mission driven career, Join FSA! Responsibilities • The paralegal will be responsible for directly and independently supporting pending investigations and cases within the Criminal Division by performing a wide variety of administrative and case-support functions, including document management and review, searches within various data and document sets, analysis and summary of various data sets, case file organization and management. The position requires knowledge of office skills, personal computers, scanners, copy and fax machines, and the ability to work as a team member and to facilitate work processes among other staff members., • Communication skills are extremely important. The position requires working and interacting professionally and effectively with all levels of staff, including legal support staff, document management teams, and Assistant U.S. Attorneys (AUSAs). Ability to meet established deadlines and work as a team player in a professional office setting is also required. The position requires meeting and dealing with people in a courteous and tactful manner., • Applicant must have the ability to use MS Excel, MS Outlook, MS Word, MS PowerPoint, Adobe Acrobat Professional, and ideally has experience reviewing documents and working in Eclipse, and/or Casemap. Experience viewing, accessing, and searching publicly available materials, governmental databases, and other such sources to identify possible violations of federal fraud and other applicable criminal statutes is a plus., • The Paralegal may also be asked to perform duties or support other divisions of the USAO and the Department of Justice, based on the current staffing needs of the USAO. Typical assignments include:, • Examines, prepares, and processes a variety of technical legal, financial, and other documents. Reviews incoming material and organizes such materials according to custodian and category. Determines the need for organization, document management, assembly and preparation of documents and data sets., • Assists in the preparation of a variety of legal documents, e.g., indictments, complaints, affidavits, applications, notices, motions, orders, subpoenas, search warrants, briefs, and memoranda. In preparing legal documents, considers the nature and the status of the case. Completes various aspects of recurring legal documents in conformance with the rules governing their style and format., • Obtains needed information from files, law enforcement agencies, or other sources., • Assist with interviews of agents and potential witnesses to assist the AUSA in preparation for charging or trial. Reviews, summarizes, and outlines grand jury and/or trial testimony to assist the AUSA in preparation for charging or trial. Researches, analyzes, and summarizes relevant legal precedents for applicability to assigned cases; and prepares digests of points of law involved; analyzes appellate records to isolate facts pertinent to distinct legal issues. Utilizes a variety of automated legal research tools as well as public information databases and other automated resources to research factual and/or legal matters related to cases or programs, and to participate in electronic discovery and other assigned areas of criminal proceedings., • Reviews documents and other materials produced pursuant to subpoena, maintains inventory of materials produced pursuant to subpoena; reviews and summarizes documents and data produced pursuant to subpoena; and prepares outline of substance of documents/materials produced pursuant to subpoena., • Provides a variety of support assistance services to AUSA staff. Typical assignments are:, • Provides litigative case management and organizes cases for presentation either in court, or to attorneys by preparing and organizing exhibits containing a variety of visual material, e.g., statistical charts and photographs. Note's deficiencies in case materials, e.g., missing documents, conflicting statements, and request further investigation by investigative personnel to correct deficiencies, or personally conducts limited investigations at the pre-trial stage., • Monitors the progress of pending cases and initiates action to ensure that legal pleadings, forms, reports, correspondence, and other documents are prepared and submitted within established deadlines. Keeps appropriate staff members informed about the status of cases., • Compiles, organizes, and indexes various discovery and evidence exhibits for trial, witness testimony as it relates to specific criminal charge evidence, and develops and compiles jury instructions to assist AUSA in preparing for trial. Works closely with assigned attorney(s) to ensure material is efficiently arranged. Produces and provides to the attorney the appropriate legal documents, information, exhibits, or witnesses at the appropriate time during those court proceedings., • Performs docketing duties such as opening, updating, and closing cases through use of the automated case tracking system. As necessary, searches database for required information. Using established databases, performs data searches, report design, and other data retrieval assignments. Reports may be of a recurring nature or of a special, one-time nature based on user information requirements., • Maintains calendar of assigned active cases. Track's filing, hearing, and trial dates, and scheduling conferences and interviews. Develops and maintains suspense system for ongoing cases and informs the AUSA of pending dates and deadlines. Maintains calendar(s) of the AUSA(s), scheduling appointments, interviews, and conferences, and provides reminders of commitments and court appearances., • Produces a variety of written documents and materials utilizing a wide range of office software applications. For example, assignments may include integrating output from different software types, e.g., tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desk top publishing text. Products include complicated tables, graphs and charts which may be incorporated into legal documents or courtroom presentations. Ensures proper format, spelling, punctuation, capitalization, and grammar. Requirements • Bachelor's degree or equivalent combination of training/ paralegal certification, • Two (2) to four (4) years' related experience providing assistance to attorneys and preparing legal documents., • Must have valid State driver's license, • Proficient in Microsoft Office software programs (i.e., Word, PowerPoint, Excel and Outlook)., • Automated litigation support experience very helpful., • Basic paralegal knowledge, including knowledge of standard legal citation system sufficient to perform basic legal research., • Excellent written and oral communication skills and thorough knowledge of legal research tools., • Hands-on familiarity with a variety of computer applications, including word processing, database, spreadsheet, and telecommunications., • Ability to consistently deliver highest quality work under extreme pressure. This position requires U.S. Citizenship and a 7 (or 10) year minimum background investigation. Agency Overview The mission of the U.S. Attorney's Office for the District of New Jersey (USAO-DNJ) is to prosecute and defend cases on behalf of the federal government. The Criminal Division of the USAO-DNJ oversees the prosecution of a wide range of criminal cases filed in federal court. The investigations conducted by the USAO-DNJ's Criminal Division are often complex and involve organizing, tracking, and analyzing voluminous amounts of digital evidence. Benefit Overview At FSA Federal, we recognize the diverse needs of our employees and strive to provide an excellent package to help meet those needs. Comprehensive benefits are offered with greater choice and flexibility to support your health, work-life balance, and professional growth. A package providing employee only coverage can be built around our basic plans at $0 employee cost for: Medical, Dental, Vision, Term Life Insurance, Accidental Death & Dismemberment Insurance, Short-Term Disability, and Employee Assistance Program. For more information, _.

We help clients navigate real estate transactions with clarity, organization, and precision—and we’re looking for a Real Estate Legal Assistant / Paralegal who is motivated, detail‑oriented, and ready to contribute to a high‑performance team.

Pay: $65k+ Requirements: 2+ years experience as a Patent Legal Assistant or Patent Paralegal The PrideStaff Field Associate Benefit Plan includes: Medical Insurance,Dental Plan,Vision Plan, New Benefits - Teladoc, Mental Health, Alternative Medicine, etc. Our client in Newark, NJ is looking for a P

Family Law Paralegal/Legal Assistant Our growing law firm is looking to hire a Family Law Paralegal/Legal Assistant who is fiercely passionate about representing clients facing one of the most challenging times in their lives. Duties include: • Client contact/meetings • Preparing/filing pleadin

Qualifications:3-5 years of experience as a legal assistant or paralegalBachelor's degree in paralegal studies or similar fieldProficiency in Microsoft Office Suite and legal research databasesStrong technological aptitude and comfort learning new systemsExemplary organizational, time management, an

We are seeking a dedicated and detail-oriented Paralegal/Office Manager to join our dynamic legal team.The ideal candidate will have strong phone skills, prior office assistant experience, and be a reliable team player who can multitask effectively and wear many hats.Responsibilities include: Maint