Office Manager
17 hours ago
Tonawanda
Join Helix Traffic Solutions – Traffic Control for a Safer Tomorrow About Helix Traffic Solutions We’re not just placing cones—we’re rethinking the way traffic moves. Helix Traffic Solutions is a national leader in traffic control, work zone safety, and roadway infrastructure services. Through a network of specialized operating companies across the U.S., Helix delivers reliable, high-impact solutions that protect lives, support infrastructure projects, and keep communities moving safely. About US Traffic Control US Traffic Control is a proud member of the Helix Traffic Solutions network, serving New York State with professional traffic control solutions and high-quality, compliant equipment designed to support safer, more organized roadways. Committed to reliability, compliance, and responsive service, US Traffic Control supports projects of all sizes with dependable products and expert guidance—helping keep work zones secure, efficient, and on schedule. Our services and capabilities include: • Sales and rental of US DOT MUTCD-compliant traffic control equipment, • Temporary work zone signage, traffic cones, drums, and related devices, • Equipment solutions for short-term projects and long-term needs, • 24-hour emergency service—the only safety provider in Western New York offering round-the-clock support, • On-site consultations to assess and tailor traffic control solutions Why Work with Helix & US Traffic Control? We’re a people-first organization with a mission centered on public safety and service. When you join US Traffic Control, you become part of a responsive local team backed by the strength, stability, and career opportunities of the Helix Traffic Solutions national network. You’ll find: • A strong culture of safety, quality, and accountability, • Hands-on work supporting compliant, well-organized work zones, • Opportunities for training, advancement, and internal mobility, • The support of a national organization with strong regional focus What to Expect Our work is fast-paced, detail-driven, and essential. Every role at US Traffic Control plays a vital part in keeping New York roadways safe and traffic flowing efficiently—especially when rapid response matters most. If you’re dependable, safety-focused, and looking for a career with purpose, we’d be proud to have you on our team. Full job description About the Role: The Office Manager is responsible for overseeing the daily administrative, operational, and financial support functions of our Tonawanda, NY office. US Traffic Control is honored to be a member of the Helix family, a nationwide network of top-tier traffic control companies committed to safety, innovation, and reliability What You’ll Be Doing: • Oversee day-to-day office operations to ensure a smooth and efficient workflow, • Manage office supplies, equipment, and vendor relationships, • Coordinate scheduling, deadlines, and workflow of accounting responsibilities, • Assist with billing, invoicing, accounts receivable, and collections, • Track expenses and assist with budgeting and financial reporting, • Maintain accurate records, files, and documentation (digital and physical), • Manage client correspondence, document requests, and follow-ups, • Assist with general ledger, journal entries, financial reporting and account reconciliation, • Banking, check writing, ACH and positive pay, • Ensure compliance with company policies, accounting regulations, and confidentiality standards, • Assist with audit preparation and regulatory documentation, • Monitor deadlines for tax filings and client deliverables, • Audit and maintenance of client and company contracts What You’ll Need: • Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field preferred, • 3–5 years of experience in office management, accounting support, or administrative roles, • Experience in an accounting or professional services firm strongly preferred, • QuickBooks or NetSuite experience a plus What We’re Looking For: • Team Player, • Accounting Background, • Experience with Contracts, • Go-Getter, • Eager to Learn Benefits: • Paid Time Off, • Paid Holidays, • Life Insurance, • Health, Dental and Vision Insurance, • Wellness Programs, • 401K with Employer Match Work Location: Tonawanda, NY 14150 Pay: $67,000.00 - $73,000.00 per year Benefits: • 401(k), • Dental insurance, • Health insurance, • Paid time off, • Vision insurance