Human Resources Assistant
2 days ago
Springfield
Job Description We are looking for an HR Assistant to join our Team! ESSENTIAL DUTIES/RESPONSIBILITIES: Provides administrative support to the Human Resources Manager/Team on personnel matters, benefits administration, onboarding new staff, and conducting payroll processing. • Prepare paperwork and schedules for smooth new-hire onboarding process, coordinating with cross-functional departments to deliver an exceptional first-day experience., • Handle all administrative tasks for onboarding and new-hire orientations including data entry in human resources information systems (HRIS) and audits for accuracy and compliance., • Conducts new hire orientation, which includes creation of employee files, verification of legal documentation, and online background checks., • Provide a dedicated and effective HR advisory service to employees that covers absence and health issues, conduct and capability, grievances, organizational change, and all other employee-relations matters., • Be the primary administrator for bi-weekly payroll processing in ADP Which includes preparing/acquiring paperwork required to place employee in the payroll system., • Performs customer service functions by answering employee requests and questions., • Files papers and documents into appropriate employee files., • Assists with training, orientating, and enrolling new employees in company benefits., • Participates in the coordination and communication of the employee benefits programs, including open enrollment. Reviews open enrollment forms for accuracy., • Administers a system of employee service records and other personnel records, • Prepares/Acquires paperwork required to place employee in the payroll system., • Keeps employee records up-to-date by processing employee status changes in a timely manner., • Processes personnel action forms (uniforms, benefits, payroll) and assures proper approvals; disseminates approved forms., • Reconciles benefit statements as well as other invoices., • Assist with employee events such as holiday meals, employee appreciation, etc., • Updates HR spreadsheets with employee change requests and processes paperwork., • Reviews vendor bills for accuracy and reconciles with payroll deductions. Codes appropriately for A/P., • Other duties as assigned., • Comply with all federal, state, and local laws applicable to position and employment generally., • Comply with all company policies, procedures, and expectations to the benefit of the organization and co-workers., • Productively and positively contribute to the company’s goal of maintaining a safe, healthy, productive, and enjoyable workplace. JOB REQUIREMENTS: Education/Experience: Any combination equivalent to education and experience that provides the required skill and knowledge. Typical qualifications would be equivalent to: • High School Diploma is required., • Previous experience working in human resources and administering payroll., • Two to four years’ experience working in an office as an administrative assistant, customer service representative, or human resources., • ADP Payroll Experience is a plus! KNOWLEDGE: Practical office experience, customer service, employee relations, human resources administration, including methods and techniques used in recruitment and selection, training, benefits, and payroll; Computer, especially Microsoft office (Excel.) All company policies and procedures. SKILLS: Accurate typing and 10-Key (by touch) Detail oriented and very organized Capable of multi-tasking Customer service oriented Previous experience with excel and other Microsoft products. PHYSICAL REQUIREMENTS: Bending down to get into files. Walking up and down stairs. Lifting up to 50 lbs. occasionally Sitting for long periods of time. REPORTS TO: HR Manager FLSA STATUS: Non-Exempt HOURS OF WORK: This position is not a remote position, it is located at the corporate office in Springfield, Missouri. This position should plan to work 8:00 am to 5:00 pm, with one hour lunch break, but must be flexible in order to service employees.