Executive Assistant
hace 16 días
Atlanta
Job Description Hazen and Sawyer is seeking a proactive and energetic Executive Assistant (EA) to join our Atlanta office. This in-office position will provide high-level administrative support and assistance to the office leadership and other staff (4 days/week, 30+ hours/week). This role requires local travel throughout metro Atlanta and may include short-term travel to conferences / events to support the Atlanta office. Occasional work outside of normal business hours may be required (typically for events). Why Hazen and Sawyer: • Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water.", • Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management., • We foster a work environment low on bureaucracy and high in creativity., • We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed., • We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK., • Executive Support, • Support office leadership team., • Coordinate office projections., • Write, edit, format, and review correspondence, reports, and other written materials., • Coordinate internal and external resources to ensure operations run efficiently., • Coordinate schedules to set up meetings., • Attend meetings, take notes, and provide meeting summaries., • Prepare and submit expense reports for office leadership., • Manage the Atlanta office’s Administrative Assistant and serve as a back-up to this role on occasion when needed., • Operations Support, • Plan, coordinate, and/or support on- and off-site events, including researching alternatives, coordinating with venues/vendors, and managing logistics., • Assist with onboarding new colleagues., • Assist in obtaining annual business licenses, corporate dues, and local sponsorships., • Alongside the office’s Administrative Assistant:, • Serve as point of contact for building management., • Ensure office supplies are stocked and organized., • Coordinate with IT department for office equipment., • Arrange catering for meetings., • Document Controls, • Assist with production of technical documents, including writing, proof-reading, formatting, copying, and assembling., • Log, organize, and distribute document submittals., • Marketing and Business Planning, • Support marketing efforts: coordinate meetings, perform research, and develop marketing materials., • Participate in business development meetings, distribute action items, and monitor the completion of tasks., • Proposal Coordination, • Assist with proposal development, including coordinating proposal schedule, creating and maintaining project descriptions, preparing and maintaining staff resumes, and helping with copywriting and copyediting. Required Skills: • Excellent written and verbal communication skills, with the ability to interact with a variety of staff, clients, and vendors., • Strong multi-tasking skills: ability to organize and coordinate multiple concurrent tasks to completion., • A strong work ethic, efficient work methods, and excellent attention to detail., • Ability to take direction and complete tasks with minimal supervision., • Maintain professionalism with all staff, clients, vendors, and industry stakeholders., • Maintain confidentiality and handle sensitive information related to the company and its employees with discretion., • Proficient with Microsoft Office software and an aptitude for learning new software and systems., • Ability to lift and carry up to 50 pounds on a regular basis., • A minimum of 10 years of experience working in an office environment performing administrative duties and providing support to managers and/or company leadership., • Professional degree or equivalent work experience. What We Offer: • Comprehensive health benefits (medical, dental, vision, and prescription plans), • Pre-tax flexible spending plans for medical, dependent care, and transportation, • Short and long-term disability, and employer paid life insurance, • Paid holidays, floating holidays, and paid time off (PTO), • Employer-contributed 401(k) plan and additional financial planning support, • Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships, • Starting pay range for this position depends on skills, experience, education and geographical location