Facilities Coordinator 3
4 days ago
Austin
Job Description Job Title: Facilities Coordinator 3 Job Description The Facilities Coordinator 3 supports site and assistant facility managers by overseeing day-to-day facilities operations, coordinating vendors, and ensuring a safe, clean, and well-organized workplace across multiple office floors. This role blends facilities coordination, basic maintenance oversight, and administrative support, with opportunities to grow into a full-time position after the contract period. The coordinator works standard business hours, partners closely with internal teams and external vendors, and serves as a key point of contact for building services, amenities, and client relationships. Responsibilities • Support site and assistant facility managers with daily operational activities in maintenance, operations, accounting, finance, vendor oversight, equipment, supplies, and occupancy services., • Conduct daily walkthroughs of assigned floors to ensure the office remains clean, organized, and safe for all occupants., • Respond promptly to all work orders, ensuring adherence to key performance indicators and delivering excellent customer service., • Identify opportunities for operational improvements and service excellence, and make recommendations to enhance building performance and user experience., • Conduct site inspections and assessments to ensure building procedures and performance measures are consistently maintained., • Schedule and manage repairs, maintenance, minor works, and other work requests, tracking progress through to completion., • Provide clear information and direction to vendors, facilities staff, and other service providers to ensure coordinated execution of work with minimal disruption., • Assist in the procurement and onboarding of vendors and services as required, following established policies and procedures., • Coordinate delivery of site amenities such as fitness services, food services, massage, transportation support, and office moves, acting as the primary on-site contact., • Provide coordination and logistical support for events, meetings, and conference facilities, ensuring rooms and services are prepared and functioning., • Support reception and guest services as needed, including covering reception and mailroom functions when primary staff are out of office., • Oversee mail and courier services, office supplies, and office equipment maintenance to support smooth day-to-day operations., • Assist with landlord relations and manage building access passes, contributing to safety and security support for the site., • Update and maintain accurate records and official site documentation, including web pages and systems related to building operations, moves, events, and reception., • Maintain and propose emergency response plans, including evacuation procedures, after-hours emergency response, and environmental health and safety measures., • Provide basic logistical assistance and implementation support to the Moves, Adds, and Changes (MAC) team during office reconfigurations., • Coordinate site operations in alignment with all agreed policies, procedures, and contract scope requirements., • Build and maintain positive client and vendor relationships, ensuring overall operations are maintained at a high level and service expectations are met or exceeded., • Comply with all requirements of the client contract and consistently meet or exceed key performance indicators., • Actively support an environment of teamwork, cooperation, performance excellence, and personal success across the facilities team. Essential Skills • Experience in facilities coordination, property management, facility management, or facility maintenance, or in an administrative role with strong exposure to facilities and vendor coordination., • Proven ability to coordinate vendors, schedule repairs and maintenance, and track work requests to completion., • Strong organizational skills to manage multiple floors, tasks, and priorities simultaneously., • Ability to conduct regular site walkthroughs and inspections to ensure cleanliness, organization, and safety., • Customer service mindset with the ability to respond quickly and professionally to work orders and occupant requests., • Strong communication skills to provide clear direction to vendors, facilities staff, and service providers., • Proficiency with technology and the ability to work in a tech-savvy environment, including use of Corrigo and Google programs., • Ability to maintain accurate records, documentation, and web-based information related to building operations and services., • Capability to support reception, mailroom, and general office services when needed., • Demonstrated ability to build and maintain positive client and vendor relationships while supporting high operational standards., • Comfort working without assigned seating and adapting to different work areas as needed. Additional Skills & Qualifications • Experience in being handy or performing basic maintenance tasks is a plus, with a maintenance technician available for more complex work., • Experience supporting events, meetings, and conference room coordination is beneficial., • Familiarity with emergency response planning, evacuation procedures, and environmental health and safety practices is advantageous., • Experience supporting Moves, Adds, and Changes (MAC) or office reconfigurations is preferred., • Exposure to accounting and finance aspects of facilities operations, such as tracking costs and managing vendor services, is helpful., • Prior experience working across multiple office floors or large corporate environments is an asset., • Comfort with video-based interviews and willingness to participate in onsite meetings to become familiar with the space. Work Environment This role is based on-site in a multi-floor office environment, with responsibility for floors 21 through 29. The standard schedule is Monday through Friday, 8:30 a.m. to 5:00 p.m., aligning with typical business hours. The work involves frequent movement throughout the building for daily walkthroughs, inspections, and coordination with vendors, staff, and occupants. The environment is highly collaborative and team-oriented, emphasizing teamwork, cooperation, and performance excellence. The position operates in a tech-savvy setting, using tools such as Corrigo and Google programs to manage work orders, documentation, and communication. There is no dedicated parking provided on-site, and team members are advised to park across the street. Workstations do not have assigned seating, so the role requires adaptability and comfort working from different locations within the office. The Facilities Coordinator partners closely with a maintenance technician, reception, mailroom staff, and various vendors to maintain a safe, clean, and well-supported workplace. Interviews may begin via video call, with the option for an onsite meeting to tour the space and better understand the environment. Job Type & Location This is a Contract position based out of Austin, TX. Pay and Benefits The pay range for this position is $23.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision, • Critical Illness, Accident, and Hospital, • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, • Life Insurance (Voluntary Life & AD&D for the employee and dependents), • Short and long-term disability, • Health Spending Account (HSA), • Transportation benefits, • Employee Assistance Program, • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Austin,TX. Application Deadline This position is anticipated to close on Jun 22, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
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