HR and Office Operation Administrator
18 days ago
Tampa
Job DescriptionAbout ZKTeco WFMZKTeco WFM supports enterprise customers and software partners with workforce management time clocks, cloud-based device management software, and implementation services. We are a fast-growing company with a strong culture of execution, accountability, and customer service. Position SummaryZKTeco WFM is hiring an HR & Office Administrator to manage day-to-day HR administration, ADP payroll coordination, and office operations. This role is critical to ensuring our HR processes, employee documentation, onboarding/offboarding, and office environment are organized, compliant, and running smoothly. This role supports approximately 30 employees, with a mix of on-site and remote staff (about 65% remote), and reports directly to the CEO. This position is ideal for someone who thrives on structure, checklists, follow-ups, and strong operational discipline. This is a 100% on-site role in our Tampa office. Key ResponsibilitiesPayroll Administration (ADP) • Own payroll administration and semi-monthly payroll coordination using ADP, • Collect, verify, and validate payroll inputs (attendance, salary changes, bonuses, reimbursements, etc.), • Coordinate payroll processing, resolve discrepancies, and ensure timely completion, • Maintain payroll documentation and ensure proper approvals and recordsHR Operations and Compliance, • Maintain employee HR files and documentation (digital and physical), • Support HR policy compliance: acknowledgments, tracking, and documentation, • Track and administer PTO requests, approvals, balances, and reporting, • Maintain HR trackers and ensure data accuracy across systems, • Support employee requests and route sensitive issues appropriatelyRecruiting Administration, • Create and manage job postings across platforms, • Review resumes and coordinate screening steps, • Schedule interviews and coordinate with hiring managers, • Communicate with candidates and maintain recruiting trackers, • Ensure a professional and timely candidate experienceOnboarding and Offboarding, • Own onboarding administration: offer documentation coordination, checklists, scheduling, policy acknowledgments, • Coordinate setup requests (equipment, office readiness, access provisioning requests), • Own offboarding checklists: equipment recovery coordination, access removal requests, documentation completionOffice Management and Administration, • Keep the office clean, professional, organized, and meeting-ready at all times, • Coordinate office vendors (cleaning, internet, security, repairs, deliveries, etc.), • Order office supplies, snacks, and materials, • Order and manage employee equipment and office needs (laptops, peripherals, supplies), • Maintain inventory tracking for supplies and equipmentGeneral Administrative Support, • Act as the internal “go-to” person for office and administrative coordination, • Support leadership with scheduling, reminders, follow-ups, and operational organization, • Take ownership of tasks that may arise outside this job description as required in a small-office environmentQualifications, • 2 to 5 years experience in HR administration, office management, payroll administration, or similar role, • Experience coordinating payroll using ADP strongly preferred, • Strong attention to detail, follow-through, and execution discipline, • Mature handling of confidential information (payroll, employee records, HR matters), • Strong written and verbal communication skills, • Comfortable working independently, prioritizing, and taking ownershipWhy Join ZKTeco WFM, • Direct visibility and partnership with CEO, • Stable and growing company, • Profit sharing and bonus opportunities, • High-impact role with ownership and accountability