Legal Administrative Assistant Greenwich
10 days ago
Greenwich
Job Description Summary The Legal Administrative Assistant (‘LAA’) – PCS provides administrative and secretarial support to lawyers, paralegals, and administrators in our Private Client Services group. The LAA may also provide billable and non-billable legal support as determined by the attorneys. This position requires a person who has strong communication, organizational and time management skills with the ability to work with a team or independently. This position is an onsite position. Job Duties The following are essential job duties and responsibilities of the Legal Administrative Assistant - PCS. This list is not exhaustive, and other duties may be assigned as necessary. • Provides word processing and document production services. Utilize office services support as appropriate., • Drafts correspondence, having knowledge of common T&E documents preferred., • Proofreads all documents produced for correct formatting, spelling, and grammar, and ensures that all attachments, exhibits, or enclosures are intact., • Prepares documents for mailing with special attention given to completeness of enclosures, etc., • Prepares new client matter request packet and coordinates approval; coordinates conflict search processes; prepares retainer letters, • Files court documents electronically., • Handles incoming telephone calls, taking thorough messages. Makes sure call is given timely response., • Handles time entry and client billing, including electronic billing. Manages the process to ensure timely completion., • Understands requirements of the New Business Intake (NBI) software and completes process accurately and promptly, interfacing with billing attorney as necessary., • Ability to extract appropriate billing information as requested., • Organizes files and databases; maintain documents, both paper and electronic. Understands procedures to make files inactive and to recall inactive files., • Attends to calendars and meeting management as required, ensuring all arrangements are complete, including any travel arrangements., • Dockets case/matter deadlines. Keeps attorneys apprised of deadlines., • Provides back‐up assistance to other administrative assistants and staff members as required., • Notarizes documents as requested. Requirements Education: Bachelor’s degree or equivalent experience Experience: Administrative experience in a law firm or legal services industry. Knowledge/Skills and Abilities: • Advanced proficiency with Microsoft Office Suite; WORD, Excel, PowerPoint; familiar with current version of software. Ability to execute advanced formatting, table of contents, table of authority., • Knowledge of legal software and processes; time & billing, expense, scanning, PDF, etc., • Excellent knowledge of grammar, spelling and punctuation., • Legal writing skills, knowledge of legal terminology., • Knowledge of state and federal procedural rules ensuring specific knowledge of local rules for jurisdiction of cases., • Knowledge of office equipment such as multi-function devices, telephones, facsimiles, etc., • Strong oral and written communication skills., • Strong customer service orientation., • Ability to be in the office on a daily basis, working a full day., • Notary Public, preferred. Essential Physical/Mental Demands • Ability to sit for extended period of time., • Ability to keyboard for extended period of time