Executive Assistant
5 days ago
Tampa
Executive Assistant to Founder (In-Office, Tampa) This is not a typical EA role. This is for someone who wants to be the right hand to a fast-moving founder and help run both the business and life behind the scenes. We’re looking for a highly organized, emotionally intelligent, proactive Executive Assistant who thrives in a dynamic environment, anticipates problems before they happen, and takes pride in making everything run smoothly. About the Role You’ll work directly with the founder to manage communication, calendar, operations, team coordination, and personal logistics. Your job is simple to say, hard to do well: Protect the founder’s time, reduce friction, and keep the office and life running cleanly. This is a full-time, in-person role based in Tampa. What You’ll Be Responsible For: Founder Support & Operations • Own the founder’s inbox (emails are reviewed and handled by you first), • Manage Slack, Discord, and internal communications so nothing slips, • Prepare daily summaries and reports, • Run a daily 1-on-1 meeting with the founder to align priorities, • Handle issues before they reach the founder Calendar & Scheduling • Own and optimize the calendar (no dead time, smart batching), • Schedule meetings, travel, events, and personal appointments, • Maintain a “perfect week” structure and protect deep work time Office & Team Management • Office management (cleaners, snacks, coffee, supplies), • Assist with onboarding new employees, • Help plan quarterly team events and recognition, • Manage internal surveys, birthdays, and gifting Personal & Life Admin • Travel planning with full details and contingencies, • Personal appointments (health, grooming, car maintenance, etc.), • Relationship management (reminders, gifts, dates, events), • Help with personal projects like real estate organization High-Level Problem Solving • Handle last-minute changes calmly and creatively, • Execute vague requests like “get me 10 podcast opportunities in 7 days”, • Make judgment calls, ask smart questions, and propose solutions This Role Is a Fit If You: • Are extremely organized and detail-oriented, • Have high emotional intelligence and strong communication skills, • Stay calm under pressure and enjoy solving problems, • Think ahead instead of waiting to be told what to do, • Enjoy being the backbone of an operation, • Want a long-term role with growth, not a stepping stone Requirements • Able to work in-office, Monday–Friday 9–6, • Willing to help occasionally on weekends if needed, • Comfortable with fast pace and changing priorities, • Strong written and verbal communication, • Tech-savvy (email, calendars, Slack, project tools), • Experience using or experimenting with AI tools is a plus Not a Fit If You: • Want strict work-life balance with no flexibility, • Need constant direction or micromanagement, • Prefer slow-paced or highly structured environments, • Are looking for a remote role Why This Role Is Special • Direct access to a founder, • High trust and responsibility, • Real impact on both business and life, • Opportunity to grow the role over time