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Job Description BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. We have 62 locations throughout the borough providing a variety of programs that offer assistance in the areas of family, children and youth support, educational services, elder care, homelessness, mental health, and workforce development. We are an employer of choice for anyone interested in a meaningful career in the social services field. BronxWorks Legal Services The BronxWorks model aims to break the cycle of poverty through a holistic approach, helping individuals and families transition from crisis to self-sufficiency. A key component of this continuum of support is BronxWorks Legal Services, which provides free legal assistance to those facing eviction, seeking immigration stability, and survivors of domestic violence and other crimes. Within BronxWorks Legal Services, the new Tenant Defense Program will play a vital role in securing housing stability for low-income tenants. The program will support New York City’s groundbreaking Universal Access to Counsel initiative which, as implemented, ensures low-income tenants the right to full legal representation in eviction proceedings. Administrative Assistant Opportunity BronxWorks seeks an administrative assistant eager to work in a fast-paced, dynamic setting and provide administrative support to legal professionals working to prevent the eviction of vulnerable, low-income tenants in the Bronx. The administrative assistant will perform receptionist duties, support program administration and case administration, and provide direct support and assistance to the VP of Legal Services. This position offers an excellent opportunity to launch or grow a public interest career, hone administrative skills, and meaningfully contribute to efforts to prevent displacement of Bronx communities. ESSENTIAL DUTIES AND RESPONSIBILITIES Support for the VP of Legal Services • Coordinate the VP’s professional calendar, ensuring appointments and meetings with internal and external stakeholders are scheduled efficiently and potential conflicts are avoided., • Schedule and manage logistics for recruitment events, including law school recruitment initiatives., • Prepare and edit presentations, reports, and meeting materials, incorporating graphics and other design elements as needed., • Screen incoming calls and emails, prioritize high-priority communications, and propose appointment dates for the VP., • Arrange travel accommodations and logistics for recruitment efforts and other professional engagements., • Draft hiring-related forms for the VP’s final review and approval., • Organize and coordinate interview schedules, ensuring clear communication with job applicants and hiring committee members., • Maintain and routinely update spreadsheets tracking hiring decisions and progress., • Purchase, receive, and maintain office supplies and equipment, ensuring proper documentation of purchasing decisions and maintaining accurate records. Submit invoices for processing. Review invoices and confirm accuracy., • Track and prepare reports on program financial and other information., • Collect and log checks and money orders delivered to staff., • Submit purchase orders, packing slips, and invoices to the fiscal department promptly and accurately., • Utilize purchasing software, such as Nexonia/Emburse, to record and submit expenses, purchases, and billing information., • Maintain an organized and efficient office environment by implementing office systems, managing layouts, and coordinating equipment procurement., • Monitor and replenish office inventory, checking stock regularly and anticipating supply needs to ensure uninterrupted operations., • Place purchase orders for supplies, equipment, and food, ensuring timely delivery and proper documentation., • Oversee day-to-day office operations, including clerical support such as filing, faxing, scanning, typing, and photocopying. Maintain fax and copy machines., • Receive, send, sort, and distribute mail efficiently., • Maintain and update a monthly inventory log for all office items, equipment, and furniture, ensuring proper records of purchases, transfers, or disposals., • Ensure all office equipment is in good working condition, troubleshooting issues as they arise and collaborating with IT or the fiscal department to resolve them., • Assist with the proper storage and organization of client files, adhering to confidentiality and compliance standards., • File, copy, and organize client documents and charts as required., • Track, collect, and organize program data for reporting purposes, ensuring all deadlines for funding requirements and case updates are met., • Prepare and complete reports, addressing any discrepancies in data and ensuring accuracy prior to submission., • Maintain an up-to-date calendar of reporting deadlines and proactively follow up to address missing information or delays., • Oversee program-specific and department-wide calendars, including the Tenant Defense Program (TDP) calendar., • Manage calendar of team meetings and trainings, managing logistics such as scheduling, materials preparation, and follow-up actions., • Edit and distribute meeting agendas in advance and ensure action items and minutes are clearly documented and shared., • Arrange for technology needs and manage high-quality recordings of meetings, ensuring they are stored appropriately on shared drives., • Maintain up-to-date knowledge of program priorities, services, policies, and intake procedures., • Answer phone calls and general voicemail, respond to inquiries with accuracy and excellent customer service, direct calls, and take messages. Record messages, and route inquiries to the appropriate staff members., • Serve as a trusted administrative partner to the Vice President of Legal Services and senior leadership, handling highly sensitive, privileged, and confidential matters, including those related to personnel, employee discipline, performance, restructuring, and labor relations., • Prepare and maintain confidential records and internal memoranda related to staffing decisions, employee grievances, and personnel investigations., • Attend confidential management meetings related to strategic planning, staffing, budgeting, labor strategy, or internal investigations, and prepare agendas, meeting notes, and follow-up communications., • Support the VP in compiling data, drafting communications, and preparing documentation related to employee performance, counseling, promotions, and terminations., • Coordinate scheduling and logistics for confidential interviews, disciplinary meetings, internal reviews, and labor-related consultations., • Act as liaison to internal and external counsel on matters relating to human resources, employee relations, and labor matters, ensuring discretion and confidentiality., • Manage secure filing systems for confidential personnel and legal documents, ensuring appropriate access control and information security standards., • Perform other duties as assigned QUALIFICATIONS • Associate degree and two years applicable experience or bachelor’s degree., • Excellent customer service and interpersonal skills. Able to effectively communicate with individuals from diverse backgrounds, external resource providers, and people experiencing crisis., • Excellent oral and written communication and analytical skills., • Strong attention to detail and concern for quality and accuracy., • Demonstrated ability to maintain a calm, helpful demeanor in a sometimes stressful and fast-paced environment. A positive attitude and collegiality., • High degree of professional ethics and integrity and ability to maintain confidentiality., • Excellent time management and organizational skills. Able to multi-task and produce quality work on tight deadlines., • Proficiency in Microsoft office suite, including Outlook, Word, Excel, and Sharepoint, and other standard business technology, including electronic case management and communication systems., • Verbal and written proficiency in a language other than English, especially Spanish, is strongly preferred., • Demonstrated commitment to social justice and working in with low-income and vulnerable populations and communities of color to advance equity. PHYSICAL REQUIREMENTS • Ability to use a computer for prolonged periods., • Ability to occasionally lift and/or move up to 10 pounds., • Ability to stand, walk, or sit for long periods of time., • Ability to climb five flights of stairs, if required to conduct home visits and/or fieldwork., • Ability to travel in the boroughs of New York City and its adjacent counties via public transportation., • Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather, if required to conduct home visits and/or field work. An overview of benefits can be found at . BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff, and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact .

TEMP TO POSSIBLE PERM OFFICE ASSISTANT AT PHILANTHROPIC NON-PROFIT ORGANIZATION Hourly Pay Rate is $28.75 to $33.75 (based upon candidate and experience) Working On-site Five (5) Days per Week | Incredible Organization with Equally Incredible People Excellent role for a College Graduate with Bachelor’s Degree and Reception/Office Assistant/Facilities experience interested in working at a philanthropic non-profit organization. The perfect candidate needs to be polished/motivated/engaged and energetic to flex to cover the Reception Desk while also covering hands on responsibilities in a Corporate Environment. Looking for an experienced office support professional to join its Team as an Office Assistant for a Temporary to Possible Permanent assignment. In this role, you will be responsible for providing support in the following areas: Office Services, Reception, and Administrative Services. The role will take directions from the Senior Office Services Coordinator and Director, Human Resources, and will provide coverage for the responsibilities listed below. This role requires an in-person presence Five (5) Days per Week working a daily schedule from 8:45am to 5:45pm, with some variation on occasion to support office needs. The office is in mid-town Manhattan and closed between Christmas and New Year’s. REQUIREMENTS AND SKILLS • Bachelor’s degree required., • Two Plus (2+) years of Previous Reception/Office Assistant Experience required., • Able to lift, push and move boxes and items weighing up to 25 lbs., • Proficient MS Office Suite Programs including Outlook, Word and Excel., • Basic knowledge of Office Technology., • Reliable, consistent attendance in the office is required, and punctuality is critical., • Excellent interpersonal skills, positive attitude and collaborative work style., • Able to work in a high-service, professional environment and comfortable working with employees, vendors and visitors on the phone and in person., • Excellent organizational skills and keen attention to detail., • Able to follow a daily and weekly routine, multi-task and meet deadlines., • Able to solve problems and be resourceful in identifying solutions and follow-through on tasks until completion., • Strong sense of professionalism and discretion., • Able to take direction and willingness to assist wherever needed., • Able to work independently and as a team member. RESPONSIBILITIES AND DUTIES Reception • Provide back-up and break coverage for Receptionist including:, • Greet staff and visitors in a pleasant and friendly manner., • Monitor the visitors’ log throughout the day to ensure that all scheduled guests are greeted at the front desk with courtesy and professionalism., • Offer to assist visitors with hanging coats and storing umbrellas, large bags or other items., • Notify Executive Assistant and/or host of visitor’s arrival., • Answer the main telephone line with professionalism and direct calls to the appropriate staff., • Manage and maintain cleanliness of the main reception area., • If requested, enter visitor information into building visitor log for upcoming visits., • Follow practices included in the reception desk manual and related standard operating procedures., • In partnership with Manager, Facilities and Office Services and Receptionist, coordinate review and approval of Certificates of Insurance (COIs) by building management, submit building tickets and reserve service elevator as directed., • Be open and available to provide reception and administrative support at office events during and after hours., • Notify Recruiting and HR Coordinator of employment candidate’s arrival., • Work in cooperation with Receptionist to ensure the reception desk is covered during breaks., • Ensure that ample supplies of snacks and beverages are stocked in pantry and storage areas., • Keep pantry and café tidy and organized and perform spot cleaning throughout the day., • Brew coffee, operate coffee machines and maintain hot water kettle throughout the day as required., • Follow building recycling program ensuring compliance with local regulations., • Clear sinks and load, run and unload dishwashers throughout the day., • Monitor trash and arrange for porter service or empty as necessary., • Restock pantry and office supplies and maintain common areas (e.g. Central Café, storage areas, pantry, terraces)., • Maintain and tidy conference rooms after use., • Team player collaborating with administrative, Facilities and Office Services staff and building staff as needed.

Job Description Assistant Director of Public Programs About This Opportunity The Assistant Director (AD) of Public Programs is responsible for the strong organizational and communication skills to manage all aspects of public programming. The specific charge of the position is the creation, coordination, and implementation of visitor-friendly and engaging mission-driven public programs. The AD will ensure that programs reflect the mission and public programming vision of QBG, attract diverse audiences of all ages, and are guided by its long-range plan to increase and drive visitation to the Garden. The AD must be a strategic thinker, build external partnerships easily, and be an effective communicator across all departments. Public Programs Vision The Queens Botanical Garden’s vision is to be a leading cultural, educational, and environmental resource with dynamic programming that reflects the diversity of our audiences in an accessible, engaging, and welcoming way, and that celebrates nature, arts, culture and the history of our community in this unique garden setting. Responsibilities • Effectively curate and produce public programs in various genres and scales (e.g. workshops, demonstrations, performances, exhibitions, lectures, festivals and community events, etc.) that reflect QBG’s mission and public programming vision; plan for expanded programming as new Education Center opens, • Lead the planning, execution, evaluation, and reporting of all public programming, • Direct and manage event and related staffing including instructors, volunteer groups, and other QBG staff, • Supervise interns, • Collaborate with various internal departments (Visitor Services, Development, Marketing, Security, Horticulture, and Education) to strategize long-term programming strategies and vision, • Help integrate Compost, Education, Visitors Service and Farm programs and activities into the planning of garden-wide public programs, • Lead regular interdepartmental committee meetings around public programming and gallery curation, • Manage Public Programs budget, track expenses and revenue for all events; meet revenue goals, • Handle expense reconciliations including management and reconciliation of public programs credit card, • Assist Marketing and Development staff to seek sponsorship and funding opportunities, • Develop and sustain partnerships with local organizations, artists, and vendors, • Serve as public face for the Garden at events, provide press interviews and information, and represent the Garden at community meetings when needed, • Collect and track appropriate data to assess program needs and areas and improvements, and make necessary adjustments, this might include surveys, • Collaborate with Marketing, Education, and Interpretation staff on materials and signage related to programs and exhibitions, • Work with Marketing to develop and support implementation of outreach strategies to increase attendance and participation in program offerings, • Write and compile program descriptions for marketing purposes, • May serve as manager in charge on occasional weekends, • Assist with other garden wide initiatives, • Bachelor's degree in education, the Arts, Museum Studies, Environmental Studies, or related fields, • Seven or more years of professional experience creating public programs +/or education programs, • Event planning and execution experience, especially in public spaces, cultural institutions, botanical gardens or related spaces, • Supervisory experience required, • Outstanding interpersonal, communication, and customer service skills, • Have great attention to detail, highly organized with effective project management and problem solving skills, • Ability to work collaboratively and effectively with others in other departments, • Previous experience managing a budget, tracking revenue and expenses, and running reports, • Knowledge of botanical gardens, horticulture, art and culture, • Bilingual language skills a plus (especially Mandarin, Cantonese, Spanish, or Korean), • Demonstrated ability to create and implement systems, • Artistic, building, and/or decorating skills a plus, • Commitment to DEIA values and practices, • Requires the ability to stand, walk, and move throughout the campus for extended periods, • Must be capable of lifting and carrying objects weighing up to 25 pounds regularly, and occasionally up to 50 pounds with assistance Schedule & Salary This is a full-time exempt position with weekly on-site work and some flexibility to work remotely. Benefits offered include excellent medical, vision, dental and life insurance, generous PTO, paid holidays, employee discounts, access to the Museums Council pass, which grants free admission to various museums and cultural institutions, pension and other retirement savings plans. The schedule for this position often includes weekend days and occasional evenings when key programming takes place. Salary: $73,000 - $77,000 For consideration, please submit your resume, cover letter, and any relevant documents via our Career Center. If you encounter difficulties with uploading documents to the portal, please send via email to Human Resources. Health & Safety: proof of full Covid-19 vaccination strongly recommended for employment. Queens Botanical Garden is an Equal Opportunity Employer (EOE). The Garden does not discriminate in its employment practices due to an applicant’s race, ethnicity, color, creed, religion, sex, gender identity or expression, pregnancy, sexual orientation, national origin, disability (physical or mental), age, marital status, veteran/active military service member status, political affiliation, mental illness, socioeconomic status or background, neuro(a)typicality, physical appearance, genetic information, immigration or citizenship status, status as victim of domestic violence, sexual violence, or stalking, arrest or conviction record, pre-employment marijuana testing, sexual and reproductive health decisions, employment/unemployment status, salary history, credit history, marital/partnership stratus, caregiver status, height and weight, or any other legally protected status. Minorities, women, veterans and individuals with disabilities are encouraged to apply. If you need a reasonable accommodation for any part of the application process, please contact Human Resources via email or phone 718-886-3800 x 203.

Job Description Security Officers are part of the public-facing team and are principally responsible for the safety and security of our visitors and staff. Security Officers contribute to the overall protection of art and aim to prevent any serious art incident. Security Officers provide security service in the lobby, in the galleries, at the staff entrance, in central and at our art storage facility. On occasion they may be asked to work in locations different from those listed. They assist with the management of visitors. Reports to Assistant Head Security Officer, Head Security Officer, Security Supervisor, Security Manager, Director of Security. As part of the Visitor Experience team, Security Officers create a positive environment for the general public and museum members. Shifts Include Weekends, Overnights, Evenings and Mornings. Requirements: 8 and 16 hour New York State Certification; promptness; strong customer service skills; ability to stand for long periods and a neat appearance; fire Security Officer experience is required. General Description: The Security Officer enforces Museum security regulations for the public as well as the staff. They will Security Officer and patrol an assigned area. Primary Responsibilities and Duties: • Enforce the Museum rules of conduct for visitors, • Patrol designated area in the galleries or lobby, • Ensure that the public, the Museum Staff and other outside contractors adhere to certain fundamental rules of security to prevent theft, fire, damage, and personal injury, • Responsible for preventing disorder and overcrowding, • Monitor and report safety conditions, • Monitor CCTV cameras as required, • Responsible for elevator operation, • Check packages of persons and/or staff leaving the Museum, • Organizational skills preferred, • Excellent communication skills preferred, • Bi-Lingual a plus, • Must be able to stand particularly for sustained periods of time., • Respond to First Aid and Emergency Situations, • Maneuver safely up and down flights of stairs multiple times a round or shift., • Uniformed Position, • Assigned to fixed or mobile security post inside or outside the museum., • Assists in visitor traffic and crowd control., • Monitor premises to prevent theft, violence, or infractions of rules., • Assist visitors by providing directions, answering questions., • Responds to calls for assistance., • Complete other tasks as assigned., • Qualifications: Must possess a current NYS Security Officer License., • Superior communication and customer service skills., • Computer literacy a plus., • Ability to communicate with people outside the organization, representing the organization to customers, the public and other external sources, in person, in writing or by telephone., • Ability to actively listen to what others are saying, taking time to understand the points being made, ask questions as appropriate and not interrupt at inappropriate times., • Ability to provide information to supervisors, co-workers and represent the organization to customers, the public and other external sources, in person, in writing or by telephone., • Comfortable working in an environment with groups of children., • Experience serving diverse audiences of children., • Demonstrable experience in working as a member of a team., • Strong communications skills with the ability to express ideas clearly in oral communications., • A minimum of two years’ experience in security field., • An ability and willingness to participate in events outside the workday schedule., • This is a part-time role with an hourly wage rate of $22.64, • Any employee who holds the F-89 FLS Director Certificate of Fitness shall have their hourly base rate of pay increased by $3.00, when working in that capacity for a minimum of four (4) hours If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates. Whether you’re new to arts and culture administration, returning to work after a gap in employment, simply looking to transition, or take the next step in your career path, we will be glad to have you on our radar. Please use your cover letter to tell us about your interest in the arts and culture space and what you hope to bring to this role. About the Whitney: The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney’s mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today. EEO Statement: The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, pregnancy, partnership status, caregiver status, veteran status, gender (including gender identity), sexual orientation, genetic information, predisposition, or carrier status, arrest or conviction record to the extent required by applicable law, credit history, domestic violence, sexual violence, or stalking victim status, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. Powered by JazzHR AyRGoc01Yj

Job DescriptionDescription: Why Join ADAPT? It's more than a job; it's a calling. It's where passion meets purpose. ADAPT Community Network, formerly United Cerebral Palsy (UCP) of NYC provides a multitude of services to people with developmental disabilities. At ADAPT, we are 3,000 strong, and it takes every one of us to empower the lives of the people we support. With caring and great resources at hand, we know what it takes to help people live fuller, happier, healthier lives. Our employees show their commitment to the people we support every day, and we all deliver on our promise to provide innovative and comprehensive services to individuals with developmental disabilities. For your next career move, apply with us at ADAPT Community Network! Wherever you work among our many locations around New York City, ADAPT offers paid training, competitive benefits, and we foster a team culture of learning, support, collaboration and career growth. SUMMARY Under general direction, is responsible for performing office management, administrative and secretarial tasks in support of the compliance department, administrators and personnel, tasks and responsibilities associated with the agency programs. Provide support to programs regarding the agency Day Habilitation and Resident Habilitation billing standards, procedures and expectations. Performs a variety of complex, responsible, administrative and secretarial duties through frequent use of independent and supportive thought and judgment. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties and responsibilities of the Compliance Specialist will include, but are not limited to the following: • Collaborate with program administrators across the agency., • Review residential weekly and monthly billing submittals., • Generate and submit weekly and monthly billing review summary., • Collaborate with program administrators to solve issues., • Oversee the tracking and monitoring of applicable program billing documents, including but not limited to Level of Care, Life Plans, and Staff Action Plans., • Train program administrators on policies and procedures regarding billing standards and regulations., • Maintain updated knowledge of all agency and government regulatory standards regarding Life Plans, Staff Action Plan and Care Coordination provided by Care Coordination Organizations., • Maintain knowledge of agency Medisked system functionality., • Support schedule of appointments for supervisors, exercising discretion administrator's time and in referring caller or visitor to another appropriate source of information of service., • Answers telephone and screens call for Compliance Department administrators and personnel., • Directs all relevant compliance situations, inquiries and questions to appropriate personnel., • Prepare memos, meeting minutes, etc. for Compliance Department administrator's review., • Oversees, maintains, and replenishes Compliance Department office supply and equipment inventory., • Receives, sorts and distributes Compliance Department incoming and outgoing mail and packages., • Establishes, maintains, revises and updates a filing system for Compliance Department administrators and personnel., • Performs photocopying and collating for Compliance Department administrators and personnel., • Work collaboratively with other Compliance Department staff., • Execute processes associated with Compliance Department meetings, including but not limited to, procurement of refreshments, scheduling and setting up meeting places or resources, notification of meeting attendees, cleanup activities etc., • Performs other related duties as requested. QUALIFICATIONS • Ability to read, write, speak, and understand English., • Good interpersonal skills are required in order to interact effectively with employees, co-workers, the people we support, and their families., • Excellent oral, written, and organizational skills., • Ability to work independently and collaboratively; and handle multiple tasks simultaneously., • Ability to analyze problems and determine corrective measures., • Willing to travel to all programs., • Bachelor's degree in human services, or related field preferred, but not required. At ADAPT, we value diversity, equity, inclusion, accessibility, and belonging. We strive to ensure that our employees are comfortable bringing their whole, authentic self to work and that the people we support can also be their authentic selves. We value diverse backgrounds, opinions, ideas, and ways of thinking. We aim to build an inclusive and diverse workforce that is empowered and supported with leaders who create diverse and inclusive teams. We continuously seek opportunities for the organization to foster a more positive, respected, united, and collaborative culture. ADAPT Community Network is proud to be an equal opportunity employer and is committed to creating an inclusive environment for all employees. Qualified candidates of diverse ethnic and racial backgrounds and status are encouraged to apply for vacant positions at all levels. Requirements:

Job Description ADMINISTRATIVE ASSISTANT The Administrative Assistant provides comprehensive administrative and clerical support to ensure the smooth and compliant operation of a DHS long-term shelter. This position plays a key role in supporting program leadership, maintaining accurate records, coordinating reporting tasks, and assisting with the day-to-day functioning of the shelter in alignment with DHS and internal agency requirements. Key Responsibilities: 1. Procurement and Supply Management · Coordinate the purchase of office and program supplies or equipment, maintaining documentation of all purchasing decisions. · Submit purchase orders, packing slips, and invoices to the fiscal department promptly. · Track and reorder supplies to ensure common areas and office spaces are adequately stocked. 2. Invoice and Financial Documentation · Review vendor invoices for accuracy and forward approved items to the fiscal department in a timely manner. · Maintain and reconcile the office petty cash fund by processing expense vouchers, reimbursing staff, and submitting monthly reconciliations. 3. Inventory and Asset Management · Maintain a monthly inventory log of all office equipment, furniture, and program assets, including items purchased, transferred, discarded, or traded. · Support compliance with audit and agency inventory control standards. 4. Compliance and Training Documentation · Maintain accurate logs and files of staff training records, certifications, fire drill logs, and other regulatory documents. · Ensure documentation is up to date and in compliance with DHS and agency requirements. 5. Program Reporting and Data Support · Assist with the collection, organization, and submission of internal and external reporting data, including DHS-required reports. · Support supervisors and directors with compiling and formatting data for reports and proposals. 6. Administrative Support · Draft, copy, fax, and file letters, memos, and agency-related documents. · Manage calendars, schedule appointments, and coordinate meeting spaces for internal and external meetings. 7. Reception and Visitor Management · Greet and direct visitors, vendors, and clients professionally and ensure they are escorted or referred to appropriate staff. · Maintain a welcoming and organized front office and reception area. 8. Audit and Proposal Assistance · Assist in preparing documentation for audits, site reviews, and contract renewals. · Help compile and format supporting materials for grant or proposal submissions. 9. System Support – AWARDS and CAIRS · Maintain and update client databases, including playing the role of team superuser for HMIS platforms such as AWARDS and CAIRS. · Troubleshoot and support staff with system navigation and data entry. 10. Transportation and Document Delivery · As needed, deliver or pick up documents to/from agency headquarters, DHS offices, or other relevant locations. 11. Other Duties as Assigned · Provide backup support to other administrative functions or site needs as assigned by the Program Director or administrative leadership. Qualifications: · High School Diploma or GED required; Associate’s Degree preferred. · At least two (2) years of administrative experience, preferably in a human services, non-profit, or government-funded program. · Strong working knowledge of Microsoft Office Suite (Excel, Word, PowerPoint). · Familiarity with or willingness to learn DHS data systems, including AWARDS and CAIRS. · Knowledge of basic procurement procedures and document control. · Excellent organizational and time management skills. · Strong written and verbal communication skills. · Professional demeanor, with the ability to interact effectively with diverse populations, including clients, staff, and external partners. · Ability to manage sensitive information with discretion and maintain confidentiality at all times. · Valid New York State Driver’s License preferred.

Job Description BizTek People is in search of an experienced Administrative Assistant for our client in NYC! This is a 3-month contract role with a high possibility of extension based on performance! Location: Remote, priority will be given to candidates located in or aligned with the Eastern Time Zone. Pay: $20–25/hour, holistic benefits package offered Responsibilities: • Calendar & Scheduling: Manage multiple executive calendars, coordinate recurring meetings, and resolve scheduling conflicts across time zones., • Meeting Logistics: Prepare agendas, gather materials, and handle all logistics including conference room and virtual meeting setup., • Administrative Coordination: Support travel arrangements, expense reports (Concur), and visitor logistics in collaboration with the IT admin team., • Communication Support: Screen calls, route inquiries, and maintain accurate contact lists in Outlook., • Cross-Team Collaboration: Partner with other administrative staff to ensure consistent and reliable support for senior management. Qualifications • At least 3–5 years of administrative experience in financial services., • Prior experience supporting executive-level managers., • Strong skills in Microsoft Word, Excel, PowerPoint, and Copilot., • Excellent communication, organization, and multitasking., • Experience with Concur preferred! #AdministrativeAssistant #ExecutiveSupport #CalendarManagement #MeetingCoordination #RemoteJobs #ITSupport #FinancialServices #NowHiring

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New York State Gov - Office of Mental Health [Administrative Assistant / Receptionist] As an Office Assistant at the State of New York, you'll: Open, sort, and review incoming mail and/or distribute to appropriate staff members; Perform photocopying, printing, faxing, basic filing and maintaining of

Financial Services Firm located in Midtown Manhattan seeks a Temporary Office Assistant to start by October 27th and commit through December 5th. Support with services tickets and ensure satisfactory completion of requests. Provide mailroom services, including sorting, distributing, collecting, and

Tax Concierge/Administrative Assistant.

Our client, a management consulting firm, is seeking an Assistant to join the company. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Alexander's Restaurant is a contemporary American restaurant, known for its daily scratch-made wood-fired cuisine.We strive to provide the highest-quality food and service in the hospitality industry, while fostering a culture of working hard, paying attention to details, and providing our guests wi

Dave & Buster's is different from everywhere else.Time will fly by serving hundreds of people with flexible schedules you can accommodate school or other jobs.Plus, your co-workers are awesome!.Dave & Buster's offers an attractive benefits package for many positions, including medical, dental, visio

Serve as center receptionist, greet visitors, answer telephones, respond to general inquiries and schedule appointments.

Serve as center receptionist, greet visitors, answer telephones, respond to general inquiries and schedule appointments.

Manage the Office Services inbox, responding to requests and inquiries promptly and professionally; purchase requested office supplies using vetted vendors. Process invoices and expense reports via Concur for Office Services and Facilities teams. Assist Office Services Supervisor in maintenance of t

New York State Gov - Office of Addiction Services and Supports [Administrative Assistant / Receptionist] As an Office Assistant at the State of New York, you'll: Open, sort, and review incoming mail and/or distribute to appropriate staff members; Perform photocopying, printing, faxing, basic filing

Answer telephones, provide information about services and refer calls to appropriate staff. Assist as needed at building front desk answering agency calls and directing visitors/guests.

New York State Gov - Thruway Authority [Administrative Assistant / Receptionist] As an Office Assistant at the State of New York, you'll: Open, sort, and review incoming mail and/or distribute to appropriate staff members; Perform photocopying, printing, faxing, basic filing and maintaining of docum

MedAdventures is seeking a travel Physical Therapy Assistant for a travel job in Clifton, New Jersey.

New York State Gov - State Education Department [Administrative Assistant / Receptionist] As an Office Assistant at the State of New York, you'll: Open, sort, and review incoming mail and/or distribute to appropriate staff members; Perform photocopying, printing, faxing, basic filing and maintaining

The Assistant Commissioner of Strategic Services will serve as a member of the Division of Energy Management Senior Leadership team, leading the development and implementation of strategies for decarbonizing City government operations. The Assistant Commissioner of Strategic Services will be respons

Northwell Health - 30-16 30th Drive [Medical Office Assistant] As an Administrative Support Assistant at Northwell Health, you'll: Assist with administrative tasks such as scheduling appointments, managing calendars, and organizing files; Provide customer service by answering phone calls, responding

Working closely with the Corporate Secretary and Deputy Corporate Secretary, the Assistant Corporate Secretary will support the coordination, facilitation and recording of the activities of the Board of Directors and Board Committees as well as compliance with legal and regulatory requirements, gove

New York State Gov - State Education Department [Administrative Assistant / Receptionist] As an Office Assistant at the State of New York, you'll: Open, sort, and review incoming mail and/or distribute to appropriate staff members; Perform photocopying, printing, faxing, basic filing and maintaining

The Conference Services Manager is the primary point of contact for clients, ensuring seamless planning and execution of meetings and events. Prior experience in conference services management or supervisory roles.

New York State Gov - Office of Addiction Services and Supports [Administrative Assistant / Receptionist] As an Office Assistant at the State of New York, you'll: Open, sort, and review incoming mail and/or distribute to appropriate staff members; Perform photocopying, printing, faxing, basic filing

Temp Coordinator /Admin Assistant.

The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Support Services Assistant . Provide messenger services by making hand deliveries and pick-ups for executives or external parties, including trips to the Post Office, for bank deposits, and bill deliveries. Two years of experience in Support Services (mailroom or maintenance).