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Job DescriptionDescriptionTeleSolv Consulting is seeking a Secretary/Admin Assistant Level II to support a federal client in the Philadelphia, PA area. The Secretary II / Administrative Assistant provides comprehensive administrative support, records management, payroll support, reporting coordination, database maintenance, travel coordination, and program support services. The successful candidate will serve as a key liaison among staff, stakeholders, and Government personnel while ensuring the accuracy, timeliness, and integrity of administrative operations. Key Responsibilities: • Perform independent administrative and clerical support activities., • Review, distribute, and manage incoming and outgoing correspondence and mail., • Screen telephone calls and visitor requests and route inquiries appropriately., • Organize, maintain, and update office files, records, handbooks, and manuals., • Attend meetings, prepare meeting minutes, and track action items., • Maintain automated tracking systems for program milestones, workload status, reports, funding accomplishments, and compliance activities., • Conduct research and gather information from multiple electronic systems and databases., • Prepare correspondence, memoranda, and reports., • Serve as records custodian and manage inventory accountability processes., • Coordinate Federal employee travel activities., • Perform payroll support functions, including auditing timecards, data entry, reporting, and record maintenance., • Coordinate workload, prohibited items, duty roster, and arrest reporting activities., • Serve as a fleet management point of contact, reviewing mileage reports and maintenance requirements., • Maintain program databases, consolidate reports, and track milestones., • Support contractor oversight activities, training compliance tracking, certification monitoring, funding documentation, contract administration, and contract closeout activities., • For Philadelphia Regional Office support, assist with HSPD-12/PIV Card issuance and enrollment workstation operations as required Required Skills: • Strong written and verbal communication skills in English., • Excellent organizational, administrative, and records management capabilities., • Data collection, analysis, and reporting experience., • Ability to perform research and gather information from multiple systems and sources., • Proficiency with Microsoft Office Suite products., • Experience using modern office equipment such as scanners, copiers, and multifunction devices., • Strong attention to detail and ability to work independently., • Ability to maintain accurate records, databases, reports, and inventories.Minimum Qualifications, • High school diploma required., • Minimum of one (1) year of experience performing secretarial and administrative duties., • Ability to communicate effectively in English, both orally and in writing., • Proficiency in Microsoft Office Suite and contemporary office technologies. Preferred Qualifications, • Two (2) years of clerical and administrative experience., • Experience supporting a contractor serving a Department of Homeland Security component, particularly the Federal Protective Service., • Knowledge of Government administrative procedures and systems., • Working knowledge of payroll, travel, inventory, fleet management, financial, security, reporting, and contract administration systems., • Working knowledge of Government regulations and directives.

At Virtua Health, we exist for one reason to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that's wellness and prevention, experienced specialists, life-changing care, or something in-between we are your partner in health devoted to building a healthier community. If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet-recognized health system ranked by U.S. News and World Report, we've received multiple awards for quality, safety, and outstanding work environment. In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 other locations, we're committed to the well-being of the community. That means bringing life-changing resources and health services directly into our communities through our Eat Well food access program, telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We're also affiliated with Penn Medicine for cancer and neurosciences, and the Children's Hospital of Philadelphia for pediatrics. Location: Lourdes Health System - 1600 Haddon Ave Employment Type: Employee Employment Classification: Regular Time Type: Part time Work Shift: Day Shift - 12 Hr (United States of America) Total Weekly Hours: 24 Additional Locations: Job Information: Summary: Performs clerical and secretarial duties on the unit. Prepares, compiles, and maintains patient and operational records in the nursing unit. Position Responsibilities: Processes and maintains clerical information on unit. Responds to, screens and refers telephone messages and requests regarding patient information and unit operation to the appropriate personnel. Assists with coordination of patient flow, unit rounding, and visitor security. Maintains patient's electronic medical record, ensures completeness and accuracy of patient charts and records, communicates consults by contacting providers, and facilitates admission, discharge, transfer status. Assists with coordination of patient flow including coordination of patient transportation to external facilities or discharge to home. Maintains supplies, equipment, and places orders for service, coordinating with Environmental Support Services as required. Position Qualifications Required / Experience Required: Basic computer skills (word processing, data entry), with ability to quickly learn and become proficient using Unit computer systems. Understanding / familiarity of medical terminology or ability to quickly learn in order to process and maintain accurate medical records. Professional demeanor and strong interpersonal skills demonstrating the ability to communicate clearly, effectively, tactfully, and courteously with customers and staff on all levels. Ability to multi-task effectively. 1-2 years secretarial or administrative assistant experience in a medical setting is preferred. Required Education: High school graduate or equivalent. Additional coursework in the medical support field is preferred. Hourly Rate: $17.97 - $25.20 The actual salary/rate will vary based on applicant's experience as well as internal equity and alignment with market data. Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.

Schedule: 5 days/wk Rate: $19.48/hr. Primary Function: The Guest and Protection Services Senior Specialist plays a key role in front-line operations by providing the team with constant visual surveillance information and access control to help provide an exceptional guest and staff experience, as well as to ensure the safety and protection of the collection and the Foundation's buildings and grounds. The Senior Specialist provides a best-in-class experience to every person who works in and visits our institution. This includes engaging guests in conversation about the collection and the Foundations history, answering questions, enforcing rules, looking out for suspicious behavior, and maintaining the integrity of our back of house spaces and processes. Guest and Protection Services Senior Specialists are part of a team that are truly the face of the Barnes Foundation and work under the direction of the Assistant Director of Guest and Protection Services to ensure a visit to the Barnes is informative, friendly, respectful and safe. Job Qualifications Education/Training/Experience: • Two (2) to three (3) years of any combination of training or experience in security or protection services, customer/guest services, hospitality, or event management., • High School diploma or equivalent education and experience., • Must have a pleasant demeanor and a genuine interest in communication with members of staff and the public. Outgoing personality with excellent interpersonal skills., • Demonstrates strong attention to detail with excellent observational and reasoning skills., • Ability to understand and apply a significant amount of detailed information. Shows a demonstrated ability to multi-task., • Ability to be a calm presence during periods of high volume, stress, or unusual events., • Proficiency in digital tools including patrol scanning devices, modern communication tools, and building security and access control systems, ticket scanners, tour devices, and the Barnes App., • Knowledge or interest in art, protection and safety. Art background/interest a plus., • Must be able to engage guests in conversational English; bilingual or multilingual skills a plus., • Highly organized., • Must have a flexible schedule with the ability to work weekends and holidays. Physical Activities to Perform Essential Functions: To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Moving: • Ability to stand and walk for 8-hour shifts with minimal rest breaks., • Ability to occasionally transport up to 25 lbs. of files, equipment or supplies. Ability to move to access files, equipment or supplies. Vision Requirements: • Continual use of computers and display screens. Communication Requirements: • Clearly communicate in person, by phone, and by video conference. Communicate with others in conversational and written English. Working Conditions: • Position operates in the foundation's buildings and on the foundation's grounds at the Philadelphia campus., • Position requires extended time on the computer. Job Responsibilities: • Ensure that the building and grounds are welcoming and safe for visitors and guests., • Oversees the safety and protection of the Foundation's collection, property, and grounds by enforcing Foundation rules and regulations. Upholds all Barnes service, protection, and communication policies., • Monitors the building and collection utilizing building video, security and access control systems. Provides access control to the facility, managing who enters and exits. When assigned, continuously monitors service yard and controls loading dock activity., • Superior level customer service ability; acts as a concierge providing information and advice to guests and staff on foundation policies in front and back of house. Will interact with guests, employees, board members, potential clients, event attendees, site contractors, vendors, and other partners., • Engages with guests on the Foundation's history, collection, programs, events, classes, and amenities. Coordinates guest services such as coat check, tour device preparation, and visitation collateral. Upholds protection policies in public spaces and ensures visitor compliance. Monitors guest behavior and reports anything unusual to his/her supervisor., • Manages the VIP process making sure our special guests are greeted, parties being visited are notified promptly, if necessary, and the overall experience at the Barnes Foundation is exceptional., • Handles challenging situations with the public quickly and effectively, with skill and professionalism., • Performs bag inspection to prevent prohibited items from entering the building., • Conducts continuous tours of both the interior and exterior of the building, inspecting areas for potential hazards, mechanical failures, and other abnormalities., • Provide pertinent information to supervisor for any issues or concerns that have significance and would need their attention. Continuously expands required knowledge of facility including services, collection, exhibitions, safety, protection and actively participating in trainings., • Ability to observe and report out of the ordinary circumstances based on working knowledge., • Completes required reports, logs, and journals as needed., • Serve as a critical member of the emergency response team, providing guidance and help to guests and information to the supervisor on duty for emergency situations including fire, theft, damage and protest., • Supports other Guest and Protection Services staff in their duties., • Adheres to and follows Foundation policies, including those regarding attendance, punctuality and dress code., • Performs other duties as assigned. Organization-Wide Competencies: 1. Accountability: a. Prepares for work assignments and meetings, b. Conducts thorough fact-finding, decision-making and/or follow through, c. Admits mistakes and errors and informs others when one is not able to meet a commitment. 1. Job Quality: a. Dependably demonstrates job knowledge necessary for the position, b. Produces timely, accurate, high quality work output, c. Prioritizes work responsibilities effectively and produces work quantity expected for the role. 1. Service: a. Identifies problems and collaborate with others to devise and create effective solutions. b. Interacts and communicates with fellow employees in a manner that promotes a harmonious and cooperative working environment in accordance with our Core Values. c. Facilitates open communication and keeps an open mind about new ideas. 1. Leadership: a. Sets a good example for others, b. Demonstrates ethical decision-making and communication, c. Makes decisions. Uses a solution-oriented, collaborative approach. 1. Collaboration: a. Seeks win-win outcomes in decision-making, b. Shows a proactive, inclusive, helpful, and respectful attitude to colleagues, guests and others, c. Takes initiative to contribute to diversity, equity, inclusion, and accessibility initiatives.

At Virtua Health, we exist for one reason to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that's wellness and prevention, experienced specialists, life-changing care, or something in-between we are your partner in health devoted to building a healthier community. If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet-recognized health system ranked by U.S. News and World Report, we've received multiple awards for quality, safety, and outstanding work environment. In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 other locations, we're committed to the well-being of the community. That means bringing life-changing resources and health services directly into our communities through our Eat Well food access program, telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We're also affiliated with Penn Medicine for cancer and neurosciences, and the Children's Hospital of Philadelphia for pediatrics. Location: Lourdes Health System - 1600 Haddon Ave Remote Type: On-Site Employment Type: Employee Employment Classification: Regular Time Type: Full time Work Shift: Night Shift - 12 Hr (United States of America) Total Weekly Hours: 36 Summary: Performs clerical and secretarial duties on the unit. Prepares, compiles, and maintains patient and operational records in the nursing unit. Position Responsibilities: Processes and maintains clerical information on unit. Responds to, screens and refers telephone messages and requests regarding patient information and unit operation to the appropriate personnel. Assists with coordination of patient flow, unit rounding, and visitor security. Maintains patient's electronic medical record, ensures completeness and accuracy of patient charts and records, communicates consults by contacting providers, and facilitates admission, discharge, transfer status. Assists with coordination of patient flow including coordination of patient transportation to external facilities or discharge to home. Maintains supplies, equipment, and places orders for service, coordinating with Environmental Support Services as required. Position Qualifications Required / Experience Required: Basic computer skills (word processing, data entry), with ability to quickly learn and become proficient using Unit computer systems. Understanding / familiarity of medical terminology or ability to quickly learn in order to process and maintain accurate medical records. Professional demeanor and strong interpersonal skills demonstrating the ability to communicate clearly, effectively, tactfully, and courteously with customers and staff on all levels. Ability to multi-task effectively. 1-2 years secretarial or administrative assistant experience in a medical setting is preferred. Required Education: High school graduate or equivalent. Additional coursework in the medical support field is preferred. Hourly Rate: $18.69 - $26.01 The actual salary/rate will vary based on applicant's experience as well as internal equity and alignment with market data. Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.

Performs clerical and secretarial duties on the unit. Prepares, compiles, and maintains patient and operational records in the nursing unit. Position Responsibilities: • Processes and maintains clerical information on unit. Responds to, screens and refers telephone messages and requests regarding patient information and unit operation to the appropriate personnel. Assists with coordination of patient flow, unit rounding, and visitor security., • Maintains patient's electronic medical record, ensures completeness and accuracy of patient charts and records, communicates consults by contacting providers, and facilitates admission, discharge, transfer status., • Assists with coordination of patient flow including coordination of patient transportation to external facilities or discharge to home., • Maintains supplies, equipment, and places orders for service, coordinating with Environmental Support Services as required. Position Qualifications Required / Experience Required: Basic computer skills (word processing, data entry), with ability to quickly learn and become proficient using Unit computer systems. Understanding / familiarity of medical terminology or ability to quickly learn in order to process and maintain accurate medical records. Professional demeanor and strong interpersonal skills demonstrating the ability to communicate clearly, effectively, tactfully, and courteously with customers and staff on all levels. Ability to multi-task effectively. 1-2 years secretarial or administrative assistant experience in a medical setting is preferred. Required Education: High school graduate or equivalent. Additional coursework in the medical support field is preferred. Hourly Rate: $18.69 - $26.01 The actual salary/rate will vary based on applicant's experience as well as internal equity and alignment with market data. Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.

Job DescriptionWe Are Committed to an Inclusive Workplace At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. The Manager of Visitor Operations models superior customer service while ensuring a welcoming atmosphere for visitors in all public areas throughout the museum. In collaboration with the Assistant Managers of Visitor Operations, they coordinate the activities of the Visitor Experience team and monitor the visitor experience throughout the museum, redeploying staff resources as necessary to ensure a friendly, comfortable, informative, and efficient experience for all. The Manager of Visitor Operations plans for times of peak attendance, exhibitions, programs, special events, and other daily operational needs. They serve as the final operational point of contact and decision-maker before escalation to the Director of Experience and Growth for complications that arise in the admissions area and throughout the public areas of the museum, including software or equipment malfunctions, gallery experience, crowd management, staff concerns, and resolving visitor concerns Specifically, you will: Floor Duties • Lead the Visitor Experience team by demonstrating extraordinary customer service skills. At all times, be a welcoming and informed presence for visitors and staff while motivating team members to do the same., • In collaboration with the Assistant Managers of Visitor Operations, lead and oversee the Visitor Experience team and provide guidance, direction, and support throughout daily operations., • Serve as the final operational point of contact and decision-maker before escalation to the Director of Experience and Growth when significant visitor, staff, ticketing, or operational concerns arise., • Monitor activities in public spaces and intervene to proactively resolve issues before they escalate, with the goal of ensuring a smooth and pleasant experience for visitors., • Monitor attendance, visitor flow, staffing levels, and operational conditions throughout the day and redeploy staff resources as necessary., • Support line management, admissions operations, coat check, visitor wayfinding, gallery experience, and other front-of-house functions throughout the museum., • Relieve Senior Visitor Services Assistants and Visitor Services Assistants for breaks and cover admissions, coat check, and other functions as needed throughout the day., • Troubleshoot and coordinate responses to software, ticketing, equipment, and other operational issues affecting the visitor experience., • Oversee daily opening and closing procedures and ensure that all Visitor Services workstations and public-facing areas are prepared for operation., • Respond to visitor concerns and complaints with professionalism and good judgment, providing appropriate service recovery and involving the Director of Experience and Growth or other museum leadership when necessary., • Work collaboratively with staff across the museum to support a welcoming, safe, accessible, and well-coordinated visitor experience. Administrative Duties • Oversee the scheduling and deployment of the Visitor Experience team for daily operations, special events, programs, and other shifts as needed, and continuously evaluate staffing practices to improve coverage, efficiency, consistency, and staff support., • Plan for exhibitions, programs, special events, periods of peak attendance, operational changes, and other circumstances that may affect staffing or the visitor experience., • Oversee the development and implementation of onboarding, ongoing training, coaching, and professional development for the Visitor Experience team, ensuring staff are prepared in customer service, museum procedures, admissions operations, ticketing systems, accessibility practices, and the technical aspects of their positions., • Ensure staff are appropriately informed, equipped, and prepared to carry out their assigned tasks successfully., • Develop, update, and communicate departmental procedures, reference materials, and operational guidance., • Identify areas for improvement within the department and make recommendations to the department Director., • Monitor visitor feedback, attendance patterns, operational concerns, and recurring service issues and use this information to recommend improvements to staffing, procedures, communication, and the visitor experience., • Oversee the daily operation and continued improvement of admissions, ticketing, point-of-sale, and related Visitor Services systems., • Partner closely with the Manager of Group Sales to maintain awareness of upcoming group visits, communicate operational and staffing needs, and ensure the Visitor Experience team is prepared to provide seamless onsite group experiences., • Work with the Departmental Coordinator and Assistant Managers of Visitor Operations to ensure continuity of essential departmental administrative functions. Provide coverage for the department’s main phone line, email account, and related functions when necessary., • Ensure accuracy of timecards submitted for Visitor Experience team and address discrepancies in coordination with department leadership and staff., • Work as a liaison for museum operations, outside partners, visitors, and departments including Protection Services, Facilities, Information Technology, Special Events & Dining, Membership, Education, Advancement, Retail, Parking and other areas as appropriate., • Participate in cross-departmental planning meetings and operational initiatives as assigned., • Perform other tasks as directed by the Director of Experience and Growth. Your background and experience include: • B.A., B.S. preferred., • Outstanding customer service skills; at least three years of customer service experience., • At least two years of experience supervising or managing employees., • Experience coordinating staff schedules, deployment, or front-of-house operations in a high-volume public-facing environment preferred., • Fluency in English; other language skills are a plus., • Good computer skills; familiarity with point-of-sale, admissions, ticketing, and scheduling software is a plus., • Good judgment, strong communication and negotiation skills, attention to detail, organization, and problem-solving skills., • Ability to remain calm, make sound decisions, and provide clear direction in a fast-paced environment., • Proficiency with Microsoft Outlook, Excel, Word, Teams, SharePoint, and other Microsoft 365 applications preferred., • Interest in art or a related field preferred., • Regular evening and weekend work required based on museum hours, programs, exhibitions, and special events. Position and Compensation Details • The salary for this position is $60,000., • This position is Full-Time, Exempt, and 35 hours per week., • This position reports to Director of Experience and Growth, • Physical requirements:, • Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus, • Job-specific physical requirements, • Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. Institutional Requirements • Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum and protects and enhances its reputation and standing within the community of museums., • Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest., • Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences., • Maintains confidentiality., • Adheres to all museum protocols, procedures, rules, and policies. Application Timeline Applications will be reviewed on a rolling basis. We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected. What We Offer Our employees are at t

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