14 Best canada Jobs in Marbella (October 2025)

Flynn and Chase

Administrator (Remote) - Investment Management Firm

2 days ago

Marbella

Location: Remote (Firm headquartered in London) Employment Type: Full-time About the Firm We are a London-based private equity firm managing 10 investment vehicles across multiple jurisdictions, including Jersey, Canada, the UK, and Puerto Rico. Our portfolio spans a range of industries, and we operate with a lean, high-performing team dedicated to excellence, integrity, and long-term value creation. As we continue to grow, we are seeking a highly motivated, detail-oriented, and self-sufficient Administrative Operations Support professional to join our remote team. This individual will play a key role in supporting the firm’s day-to-day operational and administrative functions across multiple time zones and jurisdictions. Key Responsibilities Administrative Support: Manage calendars, schedule meetings across time zones, and coordinate internal and external communications Maintain and organize digital filing systems, shared drives, and confidential documentation Prepare meeting agendas, minutes, and follow-up items for internal and LP meetings Operations Support: Assist with onboarding and coordination across service providers, including fund administrators, legal counsel, and auditors Track and maintain records related to investment vehicles, governance, and compliance filings Support KYC/AML documentation processes and data collation Investor & Fund Support: Assist with preparation and distribution of investor communications and reporting materials Maintain CRM/database of investors and stakeholders Monitor key deadlines and ensure timely submission of reports or filings across jurisdictions Other: Perform ad hoc research and project-based work as needed Identify and implement process improvements and efficiencies Support the senior leadership team with administrative and coordination needs Key Qualifications Minimum 3–5 years of administrative or operational experience , ideally in a financial services, investment , or professional services environment Proven ability to work independently and remotely , demonstrating discipline and initiative Excellent written and verbal communication skills in English Strong attention to detail and organizational skills Proficient with tools such as Microsoft Office (Excel, Word, Outlook), Google Workspace, Dropbox, DocuSign, and Zoom; familiarity with CRM tools and project management platforms (e.g., Monday.com, Notion, or Asana) is a plus Ability to manage multiple tasks and prioritize effectively in a fast-paced environment Experience working with cross-border structures, private equity funds, or regulated environments is strongly preferred Personal Characteristics Self-motivated and proactive with a “get it done” mindset Discreet and trustworthy , especially when handling sensitive or confidential information Comfortable working across time zones and with globally distributed stakeholders Eager to grow and take on increasing responsibility over time Solutions-oriented and resourceful Compensation & Benefits Competitive salary (based on experience and location) Flexible working hours (must have some UK business hour overlap) Opportunity to grow within a lean, ambitious, and high-performing team Exposure to global private equity operations To Apply Please submit your CV and a brief cover letter outlining your relevant experience and motivation for the role

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