Assistant project officer jobs in London

Trail Shift Required: To ensure the perfect fit, we're conducting trail shifts. If interested, please send your CV along with your availability for the trail shift. • Office based in West London, Chelsea. • Working at home 5 day per week, • 9:00-18:00, Tuesday to Saturday, 1 hour lunch break • Annual holiday -28 days included 8 UK bank holiday**.** A newly formed longevity clinic which provides high-end, bespoke services to prestigious clients’ who are interested in healthy living and slowing down the ageing process. We are looking for a candidate as an Executive Assistant who must be prepared to work in a fast-paced environment and possess the ability to be flexible in many different situations. This candidate will work very closely with Managing Directors to monitor the progress of developments of the clinic and also liaise with our customers to answer their questions and solve any queries. Executive Assistant skills and qualifications • The ability to work under pressure and deadlines • Understanding of project management • Professional and friendly demeanour • Thorough attention to details • Self-motivated but able to work as a team • Strong knowledge of all clerical activities • Excellent communication skills both in writing and speaking • Computer literate • Five Star Customer Service The ideal candidate must be fluent in both English and Spanish, particularly in spoken communication. The ideal candidate would benefit from having experience in sales or real estate. Executive Assistant experience requirements As we are a newly formed business, we will really benefit from a well-experienced candidate who can add value during the developments of the business. Prior to applying, Ideal candidates should have at least two to four years of experience in a similar or related role such as a Personal Assistant, Executive Secretary or Project Management Executive.

Job Title: Part-Time Personal Assistant Job Description: We are seeking a motivated and experienced individual to join our team as a Part-Time Personal Assistant. This role involves providing support in the daily operations of both a nursery and a coffee shop. The ideal candidate will have a diverse skill set, including organizational abilities, multitasking capabilities, and excellent communication skills. Responsibilities: 1. Administrative Support: - Assist in organizing schedules, appointments, and meetings for the management team. - Handle incoming calls, emails, and inquiries promptly and professionally. - Maintain accurate records and files, including financial documents and employee records. 2. Operational Assistance: - Aid in the coordination of daily activities, ensuring smooth operations in both the nursery and coffee shop. - Help with inventory management, including ordering supplies and tracking stock levels. - Assist in maintaining cleanliness and organization in both the nursery and coffee shop environments. 3. Customer Service: - Provide friendly and attentive customer service to clients and visitors. - Handle customer queries, feedback, and complaints in a professional manner. - Assist in ensuring a welcoming and comfortable atmosphere for customers in both establishments. 4. Special Projects: - Support special projects and events as needed, such as promotions, fundraisers, or community outreach activities. - Collaborate with team members to brainstorm ideas and execute initiatives effectively. Requirements: - Previous experience in a similar role, preferably in a nursery or food service environment. - Strong organizational skills and attention to detail. - Excellent communication and interpersonal abilities. - Ability to multitask and prioritize tasks effectively. - Proficiency in basic computer applications (e.g., Microsoft Office Suite). - Flexible schedule, available to work 15-20 hours per week, including weekends if needed. This position offers an exciting opportunity to contribute to the success of both a nursery and a coffee shop while gaining valuable experience in a dynamic work environment. If you have the skills and enthusiasm to excel in this role, we encourage you to apply.

Our team at The Little Gym Westfield is seeking a personable and efficient sales and administration support member who possesses charismatic qualities. The preferable candidate will be able to commit to working from Monday to Friday from 9:00am to 2:00pm. As a Sales and Admin Support member, your primary responsibility will be to assist with operational, administrative and sales related tasks at our gym. Ideally, you should possess strong telephone sales skills and excellent proficiency in written and spoken English. Additionally, being able to skillfully convert enquiries into members can be an asset in this position. Your assistance in managing customer service-related duties and ensuring the seamless functioning of The Little Gym is greatly valued. The successful candidate must be well-organised, possess excellent communication skills, and be proficient in using Microsoft Office, particularly in handling Excel. Our CRM, MindBody, is essential in providing the best customer experience for our clients and employees. It is essential that the successful candidate for the Sales and Admin Support role at the Little Gym will gain a thorough understanding of the capabilities of MindBody and how to utilise them to best serve the company's needs. In addition, as a customer-facing business, you need to be able to interact with both parents and children in a polite, friendly, and professional manner. Some of the Key duties of the Sales and administrative support member include: Provide operational/administrative support to The Little Gym team by making note of appointments, information requests and meetings. Handle incoming calls and emails from customers regarding product information and sales inquiries. Utilise internal systems to carry out sales procedures and ensure that a record of these transactions is maintained in Excel, Mindbody (our CRM) and other Microsoft applications. Collaborate with other members of the team regarding ongoing projects such as marketing, finance, and program to ensure smooth operation of service. Respond to customer complaints and resolve issues in a timely and effective manner. Escalating any more serious complaint o senior leadership team. Receive and reconcile outstanding customer payments. updating of financial records using internal system. Keeping The Little Gym front desk area and lobby premises neat and tidy at all times. The ideal candidate must have strong organisational and interpersonal skills, be detail-oriented and have the ability to multitask in a fast-paced environment. The ability to have fun and be creative is also essential as our customers have an enjoyable experience at The Little Gym. Job Types: Full-time, Part-time Pay: £24,702.36-£26,000.00 per year Expected hours: 25 per week Benefits: Company pension Discounted or free food Employee discount Store discount Supplemental pay types: Performance bonus Education: A-Level or equivalent (preferred) Experience: Sales administration: 1 year (preferred) Customer service: 1 year (preferred) Licence/Certification: Driving Licence (preferred) Work Location: In person Application deadline: 25/04/2024 Expected start date: 01/05/2024

At Flex Living, we believe that renting a home should be as easy as buying an item from Amazon, which means ensuring that our guests have an abundance of choice, flexibility to cancel if their plans change, seamless move-in/move-out, and feeling home wherever they stay with us. Since our launch in 2019, we have grown by 400% per year, and we are now planning to launch Flex Living in multiple cities around the world. We pride ourselves on having a culture that is based on strong principles and values, primarily focusing on transparent communication, trust in the people we work with, full autonomy and accountability, open-minded thinking and value-driven decision making. We also have a deep focus on hiring genuinely nice people. We are currently seeking an Accounting Specialist to prepare accounts, document daily financial transactions and ensure compliance with Flex Living’s standards. About the role: We are looking for a bright and enthusiastic individual to join our fast-growing team and assist with numerous activities within the company including: ● VAT and corporation tax calculations ● Prepare monthly management statements ● Record day to day financial transactions and complete the audit process ● Invoicing and issuing payments to landlords ● Reconciling invoices ● Reconciling revenues ● Review team expenses ● Cost Optimization About you: We are looking for someone with the following skills: ● Proven ability to calculate, post and manage accounting figures and financial records ● Data entry skills along with a knack for numbers ● Hands-on experience with spreadsheets and proprietary software ● Proficiency in English and in MS Office ● High degree of accuracy and attention to detail ● Creativity and problem-solving aptitude ● Experience in using XERO accounting system ● Willingness and ability to have a proactive approach to handling various finance related projects ● Great understanding of financial statements including a balance sheet, income and cash flow statements. Job Type: Full-time

Global Consolidated Contractors International (GCC International) are seeking a Document Controller with a background in construction, architectural, engineering or quantity surveying and experience operating Procore to support in the delivery of architectural projects for our clients. Responsibilities: Maintain and update company documents and records in an organized manner Ensure all documents are properly labelled, stored, and easily accessible Coordinate with various departments to gather and compile necessary documentation Review documents for accuracy and completeness Track document revisions and maintain version control Provide support during audits or inspections to ensure compliance with document control processes Collaborate with team members to assist in the development and implementation of improved document control systems, processes and procedures Required Qualifications & Experience: Proven experience as a Document Controller or similar role in the Construction Industry Proficient in Procore and Microsoft Office Suite Strong attention to detail and organizational skills with the ability to prioritize tasks and meet deadlines Excellent communication and interpersonal skills, both written and verbal Ability to work independently and collaboratively in a fast-paced team environment Familiarity with document control procedures and best practices Knowledge of industry regulations and standards related to document control Note: This job description is intended to provide a general overview of the position. Other duties may be assigned as needed.

Company Description Recolter Consulting is dedicated to helping young individuals navigate the challenging job market and visa processes in various international countries, especially the UK. We offer step-by-step guidance and support in finding placement opportunities, serving as a stepping stone for the first 6-12 months of their careers. Role Description This is a hybrid internship role as a Management Intern at Recolter Consulting. As a Management Intern, you will be responsible for supporting the team in day-to-day operations, conducting research, analyzing data, assisting in project management, and providing administrative support. This role is based in the London Area, United Kingdom, with flexibility for some remote work. We carry out an initial interview to see if you are a good fit, if you are taken onboard you will be guaranteed a placement within 1 of the 3 industries you choose upon applying, if management is not your top choice. Qualifications Strong research and data analysis skills Excellent organizational and time management skills Strong written and verbal communication skills Ability to work independently and as part of a team Proficiency in Microsoft Office Suite Knowledge of project management principles Attention to detail and accuracy Enthusiasm and willingness to learn Relevant skills and qualifications that would be beneficial for this role include experience with international visa processes, familiarity with job placement services, and a background in business or management studies.

Position Descriptions: The Personal Assistant at Capital Investments will play a key role in providing comprehensive support to the Principal in both their personal and professional endeavors. This position requires excellent organizational skills, attention to detail, and the ability to handle a wide range of responsibilities. The Personal Assistant will serve as the principal point of contact for the Principal, managing their schedule, coordinating travel arrangements, handling paperwork, and facilitating effective communication with internal and external stakeholders. Responsibilities and Essential Duties: - Manage the Principal's schedule, ensuring appointments and meetings are efficiently organized. - Coordinate travel arrangements, including booking flights, accommodations, and transportation. - Handle paperwork and documentation, such as expense reports, contracts, and correspondence. - Serve as a liaison between the Principal and internal and external parties, facilitating effective communication and timely responses. - Assist in managing personal projects, such as property renovations or other lifestyle-related tasks. - Maintain confidentiality and discretion in handling sensitive information and maintaining the Principal's privacy. - Provide general administrative support, including filing, organizing documents, and managing office supplies. - Perform ad-hoc duties and errands as required by the Principal. Requirements: - Proven experience as a Personal Assistant or similar role, demonstrating strong organizational and multitasking abilities. - Excellent communication and interpersonal skills, with the ability to interact with individuals at all levels. - High level of professionalism and discretion in handling confidential information. - Strong attention to detail and the ability to prioritize tasks effectively. - Proficient in using office software and tools, such as Microsoft Office Suite. - Flexibility and adaptability to meet changing demands and handle unexpected situations. Benefits: - Compensation: To be discussed. - Travel: Yes.

Headquartered in London, CACI Ltd is a wholly owned subsidiary of CACI International Inc., a publicly listed company on the NYSE with annual revenue in excess of US $6.2bn and employing approx. 22,000 people worldwide. CACI Ltd is an international data and technology consultancy with £154m turnover and 1100 employees. We are passionate, progressive and unafraid of challenge; our mission is to use technology and data-driven insight to make a commercial difference. We provide expert advice and hands-on system management to help our national and global clients get the most from technology and data. We use innovation wisely to deliver well thought-out digital solutions and software. The role of the HR Officer is vital in ensuring a consistent employee experience at CACI. This role supports the two HR Managers with general HR duties, including disciplinary, grievance, absence meetings, DBS/Screening and ensuring our work complements the work within the Business Units and adds value in terms of perception, actions, and communication. As a small team everyone is expected to be hands on and do whatever is required, you will be expected to provide first class support to our internal stakeholders and our employees. CACI operates a hybrid working pattern with a general requirement of three days per week in the office. Job Duties Onboarding: Carry out DBS/Screening processes when due, ensuring that the company is always compliant. Pro-actively seek to mitigate any potential delays in processing candidates / employee files, seek solutions and keep key stakeholders up to date on any delays in the process which may affect the provisional start date. Manage and conduct weekly new starter inductions. Policies and Guidelines: Ensure compliance with UK employment law, regulations, and company policies. Contribute to the formulation of HR policies and procedures, ensuring alignment with CACI values and ethos. You will actively promote corporate policies and cultivate a positive work atmosphere. Drafting routine correspondence and document templates (e.g. forms, letters, checklists, spreadsheets, emails etc) Employee Relations: Collate and analyse key data and present reports in a user-friendly and professional manner. Collate and produce administration packs for cases - investigations, disciplinary, grievances and employment tribunals. Organise meetings in relation to case management - e.g. booking rooms, ensuring that all attendees have the meeting details, sending out invitations, sending out administration packs. Advise on procedures and case process as required. Provide guidance and support to employees and managers on a variety of sensitive employee relations issues. Support the administration aspects of casework management and support at meetings as appropriate including note taking. Apprentices/MSD NextGen: Act as key contact and mentor, supporting the development, sharing learnings, and maintaining effective communication. Apprentices – Monthly check ins and facilitation. MSD NextGen - Coordinate employee training programs and maintain training records and budget requirements. Play a pivotal role in MSD’s NextGen Programme and Social Responsibility Committee, co-ordinating the early years training and development program to enhance employee growth. Employee Benefits: Ongoing maintenance and improvement of HIVE SharePoint site for employee benefits. Benefits engagement programmes/communications. Corporate HR Inbox: Monitor and respond to general query emails in the Corporate HR inbox from employees, stakeholders, and outsourced queries, including but not limited to reference requests. Offering proactive assistance to both managers and employees. General Employment/HR: Provide a professional and responsive service to employees across the company, both remotely and in person. Work with all members of staff to maintain and develop the positive progressive culture within CACI. Any other duties or initiatives that come under the HR remit. Provide general administrative support to the Human Resources department by assisting on new initiatives and projects as required. We are looking for candidates who bring a combination of passion, expertise, and dedication to the table. To excel in this role, you should possess: Skills and Experience: CIPD Level 3 with previous experience working in a HR department. Working knowledge of Employment Law and generalist HR working practice, policies, and procedures. Professional communication and influencing skills both in written and spoken English. Strong IT skills with a good understanding of MS Excel & Word and HRIS experience. (Experience in Dayforce HR Software is desirable but not essential). Experience of dealing with day-to-day queries and having a customer focused attitude. Confidence in dealing with individuals at all levels within the business, including senior management. Efficient administrator who can demonstrate attention to detail. Be able to work under pressure and deliver a high-volume workload. Demonstrate a flexible and proactive approach to work. High degree of confidentiality and diplomacy. We are committed to creating a diverse environment and are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Successful candidates must have the right to work in the UK.

Company: Fatzah Ltd Location: London Salary: £26000 - £28000 About the Company: Fatzah Ltd, a leading estate agency based in London, is seeking a highly organised, dynamic, and proactive Personal Assistant (PA) to provide comprehensive support to our Director. As the backbone of our executive team's daily operations, you will play a pivotal role in ensuring the smooth and efficient management of the Director's schedule, communications, and various administrative tasks. Key Responsibilities: Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for the Director. Communication Handling: Manage and prioritise all incoming communications including phone calls, emails, and post. Document Preparation: Create, edit, and proofread business correspondence, reports, and presentations. Meeting Coordination: Prepare agendas, attend meetings, take detailed minutes, and follow up on action points. Confidentiality: Handle sensitive information with a high degree of discretion and confidentiality. Administrative Support: Provide general support to the Director, including filing, photocopying, data entry, and other administrative tasks as needed. Liaison with Other Departments: Act as the primary point of contact between the Director and other departments within the company. Special Projects: Assist with or lead special projects as assigned, including event planning, research, and analysis. Requirements: Proven experience as a Personal Assistant, Executive Assistant, or similar role. Exceptional organisational and time-management skills. Excellent verbal and written communication abilities. Proficiency in MS Office and other office management systems. Ability to handle confidential information with discretion.

One Avenue Group is a boutique, luxury serviced office company that are based in numerous iconic locations in London. We pride ourselves in being the very best in offering a high level of service & hospitality. We’re looking for career-focused individuals to support our expansion and growth whilst we provide experience, knowledge and training throughout all aspects of the operation in order for you to take on a team leader role at the end of the programme and ultimately enable you to carve out your own personal career aspirations. Responsibilities for Client Experience Assistant: As a Client Experience Assistant your main objective is to deliver One Avenue’s award-winning, world class service to our clients, being an extension of their business. You Will Work Alongside a Growing Team Of Other Client Experience Assistants, While Reporting To The Assistant Centre Manager. Some Of Your Key Responsibilities Will Include: Assisting with administrative requests – with our operations department being an extension of our client’s businesses, it is important we deal with client requests in a timely and professional manner, while adding a personal touch Client move in and outs – with a growing collection, we have a high demand for our office spaces. Our front of house team works to assist with client move in and outs. This includes, design, IT, facilities and onboarding services, where full training will be provided Designing of office spaces – as a luxury brand, we provide a bespoke office design service, you will be given design projects, allowing you to develop your interior design skills Organising client events – part of our concierge service is hosting client events, which you and your front of house colleagues are given autonomy to organise, creating a luxurious experience for our clients Upholding building standards – conducting regular building checks, ensuring the space is exceptional at all times, allowing clients to work in a space for success Requirements: You will ideally be someone that has: The will to learn and develop their skills in customer service and high-end hospitality The ability to communicate to our clients with etiquette and politeness An ability to sell your own ideas, encapsulate ideas of others and take them from conception to execution Ideally (but not necessarily) some experience of a fast-paced, high standards driven environment Strong team player capabilities with an ability to work well in a productive team environment An energy and enthusiasm to learn and develop yourself and build your career An ability to demonstrate flexibility and operate in a changeable environment MS Office skills, including Word, Excel and PowerPoint

Restaurant Manager vacancies like this don’t come along very often. Monday to Friday only, Weekends off - Your Dream Schedule! If you are looking for a work/life balance Work/Life Harmony Awaits You! If you're passionate about people, innovation, and exceptional hospitality, this is your calling. Apply today as this opportunity won’t be here for long….. We are looking for an Assistant Manager with our passion for teamwork, to join the team at one of our City sites. This role is well suited for an experienced supervisor or Assistant Manager looking to progress their career in all areas of management. We are an independent business and a close knit team. We work together, have autonomy in our roles, and have a voice in decisions. There is always something new in Scarpetta – no 2 days are the same and there is always an exciting project to get involved with. Our service style is unique – at lunch we are grab n’ go catering for the City office crowd, but dinner is full service restaurant. We make pasta from scratch, roast our own coffee blends and serve the classic Italian Aperitivo. Driving speed in lunch and authentic hospitality at dinner are what we are looking for! We are a food led business so an understanding of kitchen operations is highly desirable. You will be…. - Positive, warm and approachable - All about the people - prioritising the needs of your team and guests always comes first - Have a teamwork mindset, 1 team 1 dream - Passionate about all things food and drink - Solutions focused and a creative problem solver - Confident running busy shifts with strong organisational and time management skills - Emotionally intelligent, aware of your development areas and the support you need to succeed. What you will do…. - Exemplify the FIGO values and deliver the ultimate Scarpetta guest experience - Running efficient shifts and responsible for opening and closing procedures. - Lead from the front and inspire your team through training and coaching to enable everyone to reach their potential. - Ensure high standards of health and safety and food safety are maintained at all times - Work with the Management Team to control costs in relation to labour and stock control What would I get in return? Perks and Benefits.... - Extra holiday day added after each year up to 33 days - A proper WORK-LIFE Balance -** Monday to Friday only (No weekends ever) ** - No late nights. 45 hour contracts. - A bonus of up to £4,000 a year, with realistic targets. It’s in everyone’s interests if you meet the targets! - 50% off across Scarpetta restaurants when dining out with up to 6 guests - Daily high quality and healthy employee lunches and unlimited coffee

Job Description • Follow daily instructions from higher management to create task list • Documents filling and record keeping of day-to-day activities • Liaising with Company Directors and other management executives to fulfil daily office tasks • Assist with the identification and implementation of process improvements for the team. • You will carry out other duties as assigned. • Receive project calls in a prompt and effective manner. • Take telephone calls, response to the email and report to the management as required • Keep tracks of all calls and queries received and response appropriately • undertakes reception responsibilities by greeting visitors and arranging refreshments; • ensures office supplies such as stationery and equipment are maintained. • Take customer feedback and report to management • Plan company diary and manage all appointments • Set reminders for meetings and send reminder emails to all staff regarding their upcoming appointments • Help management with admin tasks JOB DESCRIPTION OFFICE MANAGER/4161: Duties Include: • Oversee and manage daily office operations, ensuring all tasks are completed efficiently and effectively. • Manage the office budget and procurement of supplies, equipment, and services. • Organize, manage and delegate tasks of scheduling meetings, appointments, and travel arrangements. • Ensure that all employees are following company regulations • Develop and implement office policies and procedures to ensure smooth and efficient operation. • Manage and maintain office equipment, ensuring it is in good working order and that repairs and maintenance are scheduled as required. • Oversee the recruitment and onboarding of new employees, ensuring that they are appropriately trained, and their paperwork is completed accurately. • Coordinate with the IT department to ensure office hardware and software are correctly functioning. • Manage and maintain relationships with vendors and service providers, ensuring they provide quality company services. • Coordinate clients request with management to ensure timely response to the clients. • Identifying and raising any findings from weekly office inspections, escalating as necessary • Provide comprehensive administrative support and assigning duties to the employees • Ensure that Health and Safety and other statutory requirements are adhered to • Regular meetings with managing agents to ensure all compliance documentation is filed and systems are updated • Develop and maintain successful relationships with clients, 3rd party contractors and suppliers