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Are you an organised and friendly professional ready to be the welcoming face of a busy office environment? We are seeking a dynamic Receptionist / Facilities Coordinator to join our team. As the Receptionist / Facilities Coordinator, you will play a key role in the smooth day-to-day running of the

Office Angels is seeking a Receptionist / Facilities Coordinator for their Sutton office. We're looking for someone with strong organisational skills and previous experience in reception or office administration.

Reception & Facilities Coordinator - Exciting Office-Based Opportunity! Are you a highly organised, people-focused professional who thrives in a busy office environment? Do you enjoy being the go-to person who keeps things running smoothly while delivering excellent service to everyone you interact with? We are looking for a proactive and confident Reception & Facilities Coordinator to take ownership of front-of-house and facilities operations within a dynamic, fast-paced office. This is a hands-on and varied role where no two days are the same, offering the opportunity to make a real impact across the business. What you'll be doing: Front of House & Reception Managing all incoming calls, emails, and visitor communications professionally Welcoming guests and ensuring a positive first impression Coordinating meeting rooms, catering, travel arrangements, and couriers Maintaining a clean, organised, and professional reception and office environment Managing office supplies and mail services efficiently Supporting continuous improvement of front-of-house servicesFacilities Coordination Ensuring the office environment is safe, functional, and well maintained Working closely with maintenance teams and external suppliers Coordinating repairs, cleaning, and building services Supporting workstation and office space management Ensuring health & safety standards are consistently metEvents & Engagement Supporting and coordinating internal events, celebrations, and company initiatives Assisting with wellbeing, CSR, and employee engagement activities Helping deliver smooth logistics for meetings, training, and business eventsAdministrative Support Providing general admin support across office functions Assisting with onboarding, visitor arrangements, and documentation Supporting expense processing and day-to-day operational tasksHealth & Safety Acting as a First Aider and Fire Warden (training provided if needed) Supporting workplace safety and compliance processes Assisting with emergency preparedness and wellbeing initiatives What we're looking for: Experience in reception, facilities, or office administration within a busy environment Strong communication skills with a professional and friendly manner Excellent organisational and multitasking abilities A proactive, hands-on approach with strong attention to detail Confident using Microsoft Office (Outlook, Teams, Word, Excel) Ability to handle confidential information with discretion A team player who takes ownership and shows initiative What's in it for you: A varied and engaging role with real responsibility Full training and support, including First Aid and Fire Warden training if required Opportunity to work in a collaborative, fast-paced environment Exposure to events, operations, and facilities management A role where your contribution directly improves the workplace experienceAdecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Office Coordinator/ Branch Administrator Location: Sutton - fully office based Salary: up to £30k Hours: 8:30am-5:30pm Start date: ASAP Are you an organised and friendly professional ready to be the welcoming face of a busy office environment? We are seeking a dynamic Receptionist / Facilities Coordinator to join our team. This role is ideal for someone who thrives in a fast‑paced setting, enjoys multitasking, and is passionate about delivering excellent service. About the Role As the Receptionist / Facilities Coordinator, you will play a key role in the smooth day‑to‑day running of the office. You will act as the first point of contact for visitors, support facilities operations, and assist with the coordination of events. Your proactive and solutions‑focused approach will help create a welcoming, safe, and efficient workplace for all. Key Responsibilities Reception Duties Handle incoming enquiries via phone, email, and other communication channels. Greet and assist visitors, ensuring a professional and welcoming experience. Manage meeting room bookings and coordinate onsite catering. Support employees with travel arrangements and self‑service guidance. Maintain a clean, organised, and presentable reception and communal areas. Facilities Management Monitor office facilities to ensure compliance with Health and Safety standards. Respond promptly to facilities‑related queries from staff and visitors. Liaise with external vendors for maintenance, repairs, and cleaning services. Manage workstation allocation and hot‑desking arrangements across sites. Event Coordination Plan and deliver internal events, ensuring budgets and timelines are met. Assist with wellbeing and corporate social responsibility initiatives. Support senior stakeholders with external meetings and hospitality arrangements. Administrative Support Provide general administrative and project support to multiple teams. Process expenses for senior management. Assist with HR‑related administrative tasks as required. Health & Safety Act as a First Aider and Fire Warden for the site. Conduct workstation and safety assessments and ensure protocols are followed. About You Previous experience in reception, office administration, facilities, or front‑of‑house roles within a busy environment. Strong organisational skills with the ability to manage competing priorities. A professional, approachable manner with excellent communication skills. Proficient in Microsoft Office (Outlook, Teams, Word, Excel) and attention to detail. First Aid and Fire Warden qualified, or willing to undertake training. Proactive, solutions‑driven mindset with an interest in process improvement. What's on Offer A permanent, full‑time role with opportunities for professional development. A supportive and collaborative working environment. Involvement in engaging initiatives and events that enhance workplace culture. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Receptionist / Facilities Coordinator Location: Sutton - fully office based Salary: up to £30k Hours: 8:30am-5:30pm Start date: ASAP Are you an organised and friendly professional ready to be the welcoming face of a busy office environment? We are seeking a dynamic Receptionist / Facilities Coordinator to join our team. This role is ideal for someone who thrives in a fast‑paced setting, enjoys multitasking, and is passionate about delivering excellent service. About the Role As the Receptionist / Facilities Coordinator, you will play a key role in the smooth day‑to‑day running of the office. You will act as the first point of contact for visitors, support facilities operations, and assist with the coordination of events. Your proactive and solutions‑focused approach will help create a welcoming, safe, and efficient workplace for all. Key Responsibilities Reception Duties Handle incoming enquiries via phone, email, and other communication channels. Greet and assist visitors, ensuring a professional and welcoming experience. Manage meeting room bookings and coordinate onsite catering. Support employees with travel arrangements and self‑service guidance. Maintain a clean, organised, and presentable reception and communal areas. Facilities Management Monitor office facilities to ensure compliance with Health and Safety standards. Respond promptly to facilities‑related queries from staff and visitors. Liaise with external vendors for maintenance, repairs, and cleaning services. Manage workstation allocation and hot‑desking arrangements across sites. Event Coordination Plan and deliver internal events, ensuring budgets and timelines are met. Assist with wellbeing and corporate social responsibility initiatives. Support senior stakeholders with external meetings and hospitality arrangements. Administrative Support Provide general administrative and project support to multiple teams. Process expenses for senior management. Assist with HR‑related administrative tasks as required. Health & Safety Act as a First Aider and Fire Warden for the site. Conduct workstation and safety assessments and ensure protocols are followed. About You Previous experience in reception, office administration, facilities, or front‑of‑house roles within a busy environment. Strong organisational skills with the ability to manage competing priorities. A professional, approachable manner with excellent communication skills. Proficient in Microsoft Office (Outlook, Teams, Word, Excel) and attention to detail. First Aid and Fire Warden qualified, or willing to undertake training. Proactive, solutions‑driven mindset with an interest in process improvement. What's on Offer A permanent, full‑time role with opportunities for professional development. A supportive and collaborative working environment. Involvement in engaging initiatives and events that enhance workplace culture. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Office Coordinator/ Facilities Coordinator Location: Sutton - fully office based Salary: up to £30k Hours: 8:30am-5:30pm Start date: ASAP Are you an organised and friendly professional ready to be the welcoming face of a busy office environment? We are seeking a dynamic Receptionist / Facilities Coordinator to join our team. This role is ideal for someone who thrives in a fast‑paced setting, enjoys multitasking, and is passionate about delivering excellent service. About the Role As the Receptionist / Facilities Coordinator, you will play a key role in the smooth day‑to‑day running of the office. You will act as the first point of contact for visitors, support facilities operations, and assist with the coordination of events. Your proactive and solutions‑focused approach will help create a welcoming, safe, and efficient workplace for all. Key Responsibilities Reception Duties Handle incoming enquiries via phone, email, and other communication channels. Greet and assist visitors, ensuring a professional and welcoming experience. Manage meeting room bookings and coordinate onsite catering. Support employees with travel arrangements and self‑service guidance. Maintain a clean, organised, and presentable reception and communal areas. Facilities Management Monitor office facilities to ensure compliance with Health and Safety standards. Respond promptly to facilities‑related queries from staff and visitors. Liaise with external vendors for maintenance, repairs, and cleaning services. Manage workstation allocation and hot‑desking arrangements across sites. Event Coordination Plan and deliver internal events, ensuring budgets and timelines are met. Assist with wellbeing and corporate social responsibility initiatives. Support senior stakeholders with external meetings and hospitality arrangements. Administrative Support Provide general administrative and project support to multiple teams. Process expenses for senior management. Assist with HR‑related administrative tasks as required. Health & Safety Act as a First Aider and Fire Warden for the site. Conduct workstation and safety assessments and ensure protocols are followed. About You Previous experience in reception, office administration, facilities, or front‑of‑house roles within a busy environment. Strong organisational skills with the ability to manage competing priorities. A professional, approachable manner with excellent communication skills. Proficient in Microsoft Office (Outlook, Teams, Word, Excel) and attention to detail. First Aid and Fire Warden qualified, or willing to undertake training. Proactive, solutions‑driven mindset with an interest in process improvement. What's on Offer A permanent, full‑time role with opportunities for professional development. A supportive and collaborative working environment. Involvement in engaging initiatives and events that enhance workplace culture. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Our client are seeking a proactive and passionate Reception & Facilities Coordinator to take on a wide range of interesting and varied tasks, having overall ownership for the smooth running of the Reception and Facilities function. Your responsibilities will include: Reception: • Administering all incoming enquiries via telephone, email, and other media, using internal IT systems to correctly transfer phone calls., • Answering general queries from visitors/employees, signposting them to the relevant team/individual where appropriate., • Welcoming guests visiting site, and ensuring they are well supported during their visit., • Providing support for meeting room coordination/bookings for Sutton site, and coordinating onsite catering for events/meetings where required., • Supporting employees/visitors with courier, hire car, taxi, and other travel arrangements/queries, signposting to relevant self-service tools/providers as appropriate., • Facilities Management, • Responding to any facilities-related queries raised by employees/guests to the site, ensuring that prompt action is taken where needed, liaising with building management as required, and escalating any concerns/significant topics to HSEQR (health & safety-related) or the Head of HR (all other topics) as appropriate., • Arranging 3rd party vendors to ensure all facilities-related needs (including implementation, maintenance, repairs, cleaning, etc.) are met for the Sutton site, and that the services provided are fit for purpose, of high quality, delivered in a timely fashion, and are cost-effective., • Providing facilities-related support to the Site Leads in non-Sutton sites where needed., • Event / Initiatives Coordination, • Leading on the coordination and successful rollout of key company events, ensuring from the outset that a clear project plan is in place which is closely adhered to, and ensuring expenses are tracked, budget is adhered to, and the event brief is successfully delivered. Administrative Support • General administration and ad hoc project support, including but not limited to: processing expenses for senior management, ad hoc customer/supplier communications, Business Unit data processing support, and completing specific administrative duties for the HR department (e.g. visitor visa letters, training administration support, interview booking arrangements, starter/leaver equipment coordination, etc.)., • Health & Safety, • Providing First Aid and Fire Warden services for the Sutton site, • Any other ad hoc tasks as required. Ideal Candidate: Proven office administration/facilities management/front of house experience in a high-volume, fast-paced environment with competing priorities. Strong organisation skills, with the ability to track, prioritise and progress multiple tasks simultaneously without losing oversight. Highly adaptable, flexible, and resilient, comfortable handling frequent interruptions, shifting priorities, and ad hoc requests while maintaining focus on key deliverables. Excellent time management skills, with a structured and methodical approach to planning, scheduling and follow-through. Friendly, welcoming, and professional demeanour with strong interpersonal skills. Strong customer service skills and a collaborative team player. Confident user of Microsoft Office skills (in particular, Outlook, MS Teams, MS Word and Excel), with the ability to use tools to organise and manage workload effectively. Trustworthy, with the ability to handle confidential information with discretion. Punctual, reliable and dependable. First Aid at Work and Fire Warden qualified, or willing to undertake relevant (company-funded). Prize Placements is acting as an employment business for temporary positions and an employment agency for permanent positions. We regret that we are unable to respond to all applications. If you have not heard from us within 7 days please consider that on this occasion your CV has not been selected for our client

Responsibilities Facilities Regularly check Facilities portal (Service Now) and carry out requests in a timely manner Carry out daily office checks, including printer restocking and reviewing stationery levels Manage stationery stock and order any necessary supplies Record orders on relevant

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