Senior Executive Officer
12 days ago
Lisburn
JOB DESCRIPTIONJOB TITLE:Senior Executive OfficerREPORTS TO:School PrincipalRESPONSIBLE FOR:Support staffJOB PURPOSETo be responsible for matters of school management relating to general administration finance and non-teaching staff.MAIN DUTIES AND RESPONSIBILITIESSupervision • Supervision of appropriate staff including the management and allocation of duties. (Supervision is defined as having full permanent accountability for planning and coordinating the quantity and quality of work as well as managing issues relating to discipline and welfare)., • Identify and provide on the job training to appropriate staff.General administration, • Provide administrative clerical and secretarial support for the school staff and Board of Governors., • Develop maintain and operate manual and/or computerised information systems in connection with pupils staff budgets meals maintenance examinations care medical services recruitment transport etc., • Complete and submit all records/returns as required., • Contact with relevant personnel to receive and provide information.Purchasing and Supplies Administration, • Operate/oversee requisitioning procedures including the ordering purchasing receiving checking storage and distribution of resources., • Stock control of resources., • Arrange for the maintenance of equipment in association with other school and board staff.Finance, • Develop control monitor and report on all financial systems as appropriate including the schools delegated budget and financial management systems cost centres., • Responsible for all cash handling and banking arrangements., • Contact with relevant personnel and provide appropriate support in relation to financial procedures.Estate Management, • Co-operate with appropriate staff in the administration of maintenance decorative and minor building works including the issue of works orders and costings.Other duties, • Assist work placement students with practical tasks and assignments within the school office (where appropriate)., • You must clearly demonstrate on your application form under each question how and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria where relevant., • You must demonstrate how you meet the criteria by the closing date for applications unless the criteria state otherwise., • The stage in the process when the criteria will be measured is outlined in the table below., • Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below using the information provided by you on your application form., • Please note that the Selection Panel reserves the right toshortlist only those applicants that it believes most strongly meet thecriteria for the role. FactorEssential CriteriaMethod of Assessment Qualifications/ ExperienceHaveeither(A) or (B):(A) A third level qualification (UKQualification and Credit Framework Level 4) or an equivalent or higher qualification inbusiness finance or administration PLUS have a minimum of two years experience working in an administrative and/or finance role.OR(B) Five years experienceworkinginan administrativeand/or financerole. Shortlisting by Application Form Skills / Abilities Demonstrableevidence of proficiency in the use of computer packages to include use of Microsoft Word Excel PowerPoint and Outlook. Shortlisting by Application Form SECTION 2 - ESSENTIAL CRITERIA FactorEssential CriteriaMethod of Assessment Knowledge Evidence of knowledge of the requirements of a Senior Executive Officer. Interview Skills/Abilities Proven effective planning and organisational skills and an ability to work under pressure to meet deadlines. Evidence of a customer focused approach to work. Demonstrable people management and team skills to successfully motivate and manage others. Evidence of sound interpersonal and communication skills. Interview Values Orientation Evidence of how your experience and approach to work reflect the schools values/ethos. You will find information about the schools values/ethos on our school website. Interview___ SECTION 3 - DESIRABLE CRITERIA FactorDesirable CriteriaMethod of Assessment Experience/ Knowledge Evidence of experience in the use of computerised financial systems. Evidence of experience in using the C2K system and finance management system software. Evidence of experience of working in a school or college setting. Demonstrableworking knowledge of the Local Management in Schools Scheme. Shortlisting by Application Form ___JOB DESCRIPTIONJOB TITLE:Senior Executive OfficerREPORTS TO:School PrincipalRESPONSIBLE FOR:Support staffJOB PURPOSETo be responsible for matters of school management relating to general administration finance and non-teaching staff.MAIN DUTIES AND RESPONSIBILITIESSupervision • Supervision of appropriate staff including the management and allocation of duties. (Supervision is defined as having full permanent accountability for planning and coordinating the quantity and quality of work as well as managing issues relating to discipline and welfare)., • Identify and provide on the job training to appropriate staff.General administration, • Provide administrative clerical and secretarial support for the school staff and Board of Governors., • Develop maintain and operate manual and/or computerised information systems in connection with pupils staff budgets meals maintenance examinations care medical services recruitment transport etc., • Complete and submit all records/returns as required., • Contact with relevant personnel to receive and provide information.Purchasing and Supplies Administration, • Operate/oversee requisitioning procedures including the ordering purchasing receiving checking storage and distribution of resources., • Stock control of resources., • Arrange for the maintenance of equipment in association with other school and board staff.Finance, • Develop control monitor and report on all financial systems as appropriate including the schools delegated budget and financial management systems cost centres., • Responsible for all cash handling and banking arrangements., • Contact with relevant personnel and provide appropriate support in relation to financial procedures.Estate Management, • Co-operate with appropriate staff in the administration of maintenance decorative and minor building works including the issue of works orders and costings.Other duties, • Assist work placement students with practical tasks and assignments within the school office (where appropriate)., • You must clearly demonstrate on your application form under each question how and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria where relevant., • You must demonstrate how you meet the criteria by the closing date for applications unless the criteria state otherwise., • The stage in the process when the criteria will be measured is outlined in the table below., • Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below using the information provided by you on your application form., • Please note that the Selection Panel reserves the right toshortlist only those applicants that it believes most strongly meet thecriteria for the role. FactorEssential CriteriaMethod of Assessment Qualifications/ ExperienceHaveeither(A) or (B):(A) A third level qualification (UKQualification and Credit Framework Level 4) or an equivalent or higher qualification inbusiness finance or administration PLUS have a minimum of two years experience working in an administrative and/or finance role.OR(B) Five years experienceworkinginan administrativeand/or financerole. Shortlisting by Application Form Skills / Abilities Demonstrableevidence of proficiency in the use of computer packages to include use of Microsoft Word Excel PowerPoint and Outlook. Shortlisting by Application Form SECTION 2 - ESSENTIAL CRITERIA FactorEssential CriteriaMethod of Assessment Knowledge Evidence of knowledge of the requirements of a Senior Executive Officer. Interview Skills/Abilities Proven effective planning and organisational skills and an ability to work under pressure to meet deadlines. Evidence of a customer focused approach to work. Demonstrable people management and team skills to successfully motivate and manage others. Evidence of sound interpersonal and communication skills. Interview Values Orientation Evidence of how your experience and approach to work reflect the schools values/ethos. You will find information about the schools values/ethos on our school website. Interview SECTION 3 - DESIRABLE CRITERIA FactorDesirable CriteriaMethod of Assessment Experience/ Knowledge Evidence of experience in the use of computerised financial systems. Evidence of experience in using the C2K system and finance management system software. Evidence of experience of working in a school or college setting. Demonstrableworking knowledge of the Local Management in Schools Scheme. Shortlisting by Application Form