Administrative Assistant
26 days ago
Greenford
Job Description:
We are looking for a highly organized and proactive Administrative Assistant to manage and streamline our office operations. The ideal candidate will possess excellent administrative skills, attention to detail, and the ability to handle multiple tasks efficiently. This role is essential in ensuring the smooth functioning of our daily operations, supporting various departments, and contributing to our overall success.
Key Responsibilities:
Office Administration:
Manage daily office operations, including scheduling meetings, handling correspondence, and maintaining office supplies.
Coordinate appointments, travel arrangements, and logistics for the team.
Organize and maintain physical and digital files, ensuring all records are accurate and up-to-date.
Prepare and distribute internal communications, memos, and reports as needed.
Assist in onboarding new employees by preparing necessary documentation and facilitating orientation.
Customer Support:
Respond to customer inquiries via email, phone, and chat in a timely and professional manner.
Assist in managing customer orders, returns, and exchanges to ensure a positive shopping experience.
Collaborate with the customer service team to resolve any issues or concerns effectively.
Data Management:
Maintain and update databases, ensuring data integrity and confidentiality.
Generate and analyze reports to support business decisions and identify areas for improvement.
Utilize Microsoft Excel to create spreadsheets, track inventory, and manage sales data with precision.
General Administrative Tasks:
Handle incoming and outgoing mail, packages, and deliveries.
Assist in organizing company events, meetings, and team-building activities.
Perform general clerical duties such as photocopying, scanning, and filing documents.
Benefits:
Competitive salary and performance-based incentives.
Flexible working hours and remote work opportunities.
Employee discounts on our exclusive fragrance products.
