Watford
Strong administration skills, ability to use Excel with strong attention to detail. Your new role My client is seeking a highly organised, proactive, and professional Office Administrator to support the smooth day to day running of their office. This is a key position responsible for reception duties, administrative support, document management, and maintaining efficient office operations. If you thrive in a busy environment, enjoy helping others, and take pride in keeping things running seamlessly, we would love to hear from you. • Open and prepare the reception area each morning., • Maintain a clean, welcoming reception and shared office spaces., • Answer and direct phone calls professionally, taking accurate messages., • Greet and sign in visitors, following all security and H&S procedures., • Manage visitor logs and ensure the reception process is followed., • Handle all incoming and outgoing mail, sorting, logging, and distributing., • Monitor and respond to general office email inboxes and respond to phone messagesOffice Operations, • Liaise with building management for maintenance or repairs., • Support wider office tasks and take on ad‑hoc administrative duties.Documentation & Data Management, • Prepare, format, create, and proofread documents, reports, specifications, and presentations in line with QA procedures., • Maintain and update databases and filing systems (physical and electronic)., • Complete accurate data entry and maintain records., • Manage access and login details for project-specific software.Administrative Support, • Draft, edit, and proofread correspondence and project documentation (including specifications, RFIs, DCS)., • Save and organise documents within relevant project folders and maintain filing systems and respond to urgent requests., • Follow up with partners on outstanding project information.Planning & Organisation, • Review the weekly schedule and prioritise tasks., • Follow up on outstanding action items from meetings and ongoing projects., • Prepare and distribute weekly reports and updates., • Assist with weekly reporting requirements as needed., • Maintain and update internal contact lists and databases., • Prepare schedules and organisational tasks ahead of the upcoming week., • Excellent communication skills, verbal and written, • Strong technical skills, particularly Microsoft Office Suite, • Professional interpersonal skills, with the ability to work with a wide range of people, • Problem solving ability, using initiative to resolve issues quickly, • Adaptability to shifting priorities and task demands, • High attention to detail and accuracy, • Discretion and confidentiality in handling sensitive information, • Customer service orientation, ensuring a positive experience for visitors and colleagues If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. 4772533
