Accounting data entry jobs in White Plains, New YorkCreate job alerts

Job Description Overview We are seeking a detail-oriented and organized assistant to support our bookkeeper and help manage our retail & wholesale business office & showroom. This role involves managing financial records, entering data and reconciling accounts, assisting our sales department with various tasks, answering phone calls and dealing with customers. The ideal candidate will have bookkeeping experience, experience with accounting software and an understanding of financial concepts. This position offers an excellent opportunity to develop skills within a professional environment. As a plus, someone with experience in sales and/or interior design would be a valuable asset to our core business of retail/wholesale of fine rugs and carpets. This provides an additional opportunity to assist with sales. Responsibilities • Maintain and update financial records using accounting software such as QuickBooks and other computer software such as Excel, Word, etc., • Assist bookkeeper with general ledger accounting and account reconciliation, including bank reconciliation and balance sheet reconciliation, • Assist with accounts payable, accounts receivable and inventory processes, • Account analysis, ensuring accuracy of debits & credits in the system, • Sales Tax review and report preparation, • Contribute to general bookkeeping, inventory record keeping, invoicing and office management activities., • Answering calls and communicating with customers, • Routine filing of office documents, bookkeeping records and correspondence. Skills • Proficiency in working on computer. Specifically: 1) QuickBooks and Excel experience and 2) Willingness to learn other computer programs, • Understanding of accounting principles, debits & credits, and journal entries, • Experience with bank reconciliation, account reconciliation, and balance sheet reconciliation, • Excellent organizational skills with attention to detail in general office and bookkeeping tasks, • Strong typing skills (10 key) for efficient data entry, • Effective communication skills to collaborate with fellow workers, • Plus, but not required, interior design knowledge and sales experience will help to understand our core business and possibly participate in sales Job Types: Full-time, Part-time Work Location: ONLY In person, Scarsdale, NY

Job Description Headquarters for this job is located in New York, NY Our company is currently seeking a Full-Charge Bookkeeper to join our team! You will be responsible for preparing and examining financial records for our clients. NOTE: This is primarily a remote position with some on-site requirements Responsibilities: • Obtain primary financial data for accounting records, • Compute and record numerical data, • Check the accuracy of business transactions, • Perform data entry and administrative duties Qualifications: • Previous experience in accounting, finance, or other related fields, • Fundamental knowledge of GAAP, • We specialize in QuickBooks training, so experience isn't necessary, but a plus, • Ability to prioritize and multitask, • Strong organizational skills, • Deadline and detail-orientedCompany DescriptionWhen choosing from the available bookkeepers in the New York City area, dbooks Bookkeeping is the name to trust. With our detail-oriented approach, we'll keep your financial records in order so that you can spend your time and efforts on areas that require more of your focused attention. No job is too big or too small for us to handle. Established in 2006, we're known for the excellent service we provide to each one of our clients. At our locally owned and operated firm, we want you to be satisfied with our services, and we'll get the work done professionally and in a timely manner. If you're searching for the right bookkeepers in New York, NY, to keep your finances in check, trust the experienced team at dbooks Bookkeeping.When choosing from the available bookkeepers in the New York City area, dbooks Bookkeeping is the name to trust. With our detail-oriented approach, we'll keep your financial records in order so that you can spend your time and efforts on areas that require more of your focused attention. No job is too big or too small for us to handle.\r\n\r\nEstablished in 2006, we're known for the excellent service we provide to each one of our clients. At our locally owned and operated firm, we want you to be satisfied with our services, and we'll get the work done professionally and in a timely manner. \r\n\r\nIf you're searching for the right bookkeepers in New York, NY, to keep your finances in check, trust the experienced team at dbooks Bookkeeping.

Job Description ABOUT FREIXENET MIONETTO USA At Freixenet Mionetto USA, we don’t just work with world-renowned sparkling wines — we build a workplace people are proud to be part of. Named one of the Best Places to Work in Westchester for three consecutive years, as well as Best Places to Work in New York State and in America in 2025, we’re proud to say we are more than a company. As the U.S. subsidiary of the globally acclaimed Henkell Freixenet, we represent an award-winning portfolio of iconic brands, including Mionetto Prosecco, Freixenet, Segura Viudas Cava, Gloria Ferrer, Korbel California Champagne Cellars, and more. Our portfolio spans legendary wine-growing regions across Italy, Spain, France, the U.K., that have contributed to winemaking history. Our company culture thrives on collaboration, celebration, and growth. From engaging employee events year-round to continued learning opportunities for all employees, Freixenet Mionetto USA continues to invest in our team with generous benefits and more. Come raise a glass with us and discover how you can add some sparkle to your career! Position Summary: We are looking for a passionate, growth oriented team player to join our Accounting team! On a daily basis the T&E Specialist will interact directly with employees across all levels to ensure compliance with the Travel & Entertainment (T&E) policy. This role will use Concur Expense & Travel, our web-based system, which will incorporate expense reimbursement, reporting and reconciliations. The position will report to the Director or AP/AR with a potential to learn more about other accounting functions. Responsibilities: • Act as T&E Administrator in our Concur Expense & Travel system, in charge of auditing and processing expense reports for our FXM USA business and smaller subsidiaries, • Enforcement of the T&E policy while factoring in IRS regulation adherence, • Partner with Compliance team to educate employees on code of conduct as it relates to T&E, • Maintain user profiles, documentation, T&E Policy updates, and audit records, • Provide ongoing Concur training for new users/system updates and proactively ensure employees understand the T&E policy as well as system features, • Create and provide training to assist new and existing employees with best practices, • Perform investigative research to resolve T&E discrepancies and safeguard our company, • Provide end user support and case management, • Work with Accounting team to develop/test/distribute T&E reports; Reporting and Analytics. Present findings to management on a quarterly basis., • Daily closing of expense report batch and submission for SAP, • Construct monthly journal entry as it relates to T&E, • Collaborate and develop reporting tools to monitor business performance, driving simplification and standardization, • Develop ways to incorporate AI into auditing and reporting of T&E, • Provide supporting documents as needed during internal and external audits, • Perform and assist with ad hoc projects, reports & tasks as needed Competencies: • Passionate, team player, eager to learn and grow, • Accurate and strong attention to detail, • Excellent interpersonal and oral/written communication skills, • Business Acumen, • Business partnering, • Process improvement/simplification mindset, • Results Driven/Initiative, • Organizational & Time Management Skills Requirements/Qualifications: • BA/BS degree (Business Administration or Accounting is a plus), • 1-3 years of Accounting / T&E / AP / AR experience preferred, • Concur or Expense management experience a plus, • Excellent communication skills and written skills, • Technologically savvy, with knowledge of Microsoft Office. Proficiency in Microsoft Excel., • Ability to query data, compile reports and provide analysis; undeterred by challenges lacking a standard solution Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice Physical Demands Requires the ability to sit at a desk for extended periods, working with computers and other office equipment. Ability to lift 40 lbs. as needed Workplace Details: • Location: White Plains, NY 10601, • Schedule: Hybrid – three days in the office, two days working from home, • Office hours: 9am to 5:30pm, • Commute: Just a 5-minute walk from the Metro-North Station, making it an easy and convenient ride to and from NYC Compensation & Benefits: • Base salary range: $55,000-$70,000/yr. exact compensation may vary based on skills and experience., • Medical, Dental, Vision plans, • Matching 401(k), • Generous PTO (Paid Time Off), • Short and long-term disability, • Many more... Freixenet Mionetto USA is an Equal Employment Opportunity Employer. FreixenetMionettoUSA.com

Job Description We are looking for an experienced Accounting Manager to oversee property accounting operations for a real estate company in White Plains, New York. This role is responsible for delivering accurate financial reporting, guiding the close process, and partnering with property management to support sound financial decisions. The ideal candidate brings strong technical accounting knowledge, leadership capability, and hands-on experience with Yardi in a residential real estate environment. Candidates coming out of a Property Accounting role with supervisory experience can email resumes directly to joe.ciavardini@roberthalf Responsibilities: • Direct end-to-end accounting activities for a group of multifamily properties, including ledger oversight, preparation of entries, and balance sheet reconciliations., • Produce periodic financial reports and supporting analyses for monthly, quarterly, and annual reporting cycles, ensuring completeness and reliability., • Coordinate and drive the month-end close timeline, maintaining reporting accuracy and meeting established deadlines., • Monitor and reconcile banking activity across operating, deposit, and escrow accounts to maintain accurate cash records., • Oversee receivables and payables activity by reviewing tenant balances, rent-related records, vendor transactions, and collection trends., • Evaluate financial results against budgets and forecasts, then communicate meaningful explanations for key variances to leadership., • Work closely with property management teams to confirm expense classifications and promote accurate property-level reporting., • Uphold accounting controls, policies, and standard procedures while identifying opportunities to strengthen compliance and efficiency., • Contribute to budget development, forecast updates, audit support, and tax preparation by assembling schedules and requested documentation., • Maintain data accuracy and reporting integrity within Yardi while supporting continuous improvement in accounting workflows., • At least 5 years of accounting experience, including responsibility for month-end close and financial reporting., • Prior experience in residential real estate or multifamily property accounting is required., • Strong knowledge of general ledger activity, journal entry preparation, and account reconciliation processes., • Experience supporting financial statement audits and preparing documentation for external review., • Hands-on proficiency with Yardi for accounting, reporting, and record maintenance., • Demonstrated ability to supervise accounting work, prioritize deadlines, and coordinate with cross-functional teams., • Strong analytical skills with the ability to investigate variances and present clear financial insights., • Bachelor’s degree in Accounting, Finance, or a related field is preferred.

Job Description Company Description Stelvio Private Wealth is a boutique Wealth Management firm formed in 2021, which transitioned out of the Private Client Group at Wells Fargo Advisors. Stelvio Private Wealth has offices in Greenwich, CT and the Bay Area, CA and touts private clients in 42 states. It operates through Wells Fargo Advisors Financial Network, LLC (WFAFN), a member of SIPC, and a registered broker-dealer. Role Description This is a full-time entry-to-mid-level role for a Wealth Tax Associate. The role will take on a Hybrid schedule, with in-office days occurring in either Greenwich, CT or Walnut Creek, CA depending on where the applicant is domiciled. The Wealth Tax Associate will work closely with the Managing Partner and is ideal for someone who is a self-starter. Through that close partnership, the Associate will be responsible for collaborating on tax planning activities, as well as, pertinent tax filings for a select contingent of clients. This will also lead to collaboration in financial plan activities and upkeep. The Associate is expected to have a preferred tax software with relevant experience in it and will also quickly gather an understanding of how we work closely with our clients. • Serve as a Trusted Advocate of the Managing Partner, • Spearhead timely tax filings, with the IRS, and the clients’ respective state(s)., • Assist in facilitating client relations, data collection, analysis, and tax related documents, • Assist Managing Partner with action plans and action items specific to an individual client, and be present, available and active in client reviews where tax circumstances may apply, • Conduct analysis of tax changes, recommendation actions for optimization, and perform ongoing analysis as required by the Managing Partner, • Adhere to all company policies and procedures and perform business functions with focus on consistency, quality, and compliance, • Perform other administrative duties as assigned Qualifications • Previous experience in a tax associate (or similar) role (minimum 2 years)., • An accounting related certification, notably being an active CPA (Certified Public Accountant) or an active EA (Enrolled Agent), • Bachelor's degree in Finance, Economics, Business, Accounting or related field is a plus, but not required., • Familiarity with accounting and bookkeeping software., • Interest in Finance, Financial Planning, Investment Management and Wealth Management beyond one’s assumed interest in Accounting, • Strong Analytical Skills and Investment Knowledge., • Effective written and verbal communication skills & excellent organizational skills., • Demonstrates attention to detail and accuracy., • Ability to work independently and exercise discretion without immediate supervision at all times., • Ability to organize and prioritize workflow and assignments in a deadline-oriented environment., • Proficient in Microsoft Office suite of products, • Ability to maintain a high level of confidentiality while being professional and poised What do we hope you become? • You will become prepared to deliver a consistent set of responsibilities in support of the organization’s wealth management strategies, • Your professional growth, necessary industry examinations and accredited wealth planning designations will be supported and subsidized What We Offer While lean & mean, we still offer a highly competitive suite of benefits designed to help our team members balance their personal and professional life commitments. • Paid Holidays, • Paid Time Off (PTO), • Highly subsidized Health, Dental, and Vision Plans, • 401k Retirement Account with 6% Company Match Contributions, • Free Life Insurance, Long & Short-Term Disability Insurance, • Flexible Spending Accounts and Health Savings Accounts, if applicable, • Employee Team Building Activities At Stelvio Private Wealth, we are committed to being an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, disability or protected veteran status, or any other legally protected basis, in accordance with applicable laws. -- Stelvio Private Wealth Management is a boutique firm founded by a former Wells Fargo Advisors' Managing Director of Investments in February 2021. For 6 years, said founder, was the youngest Managing Director at Wells Fargo Advisors. Stelvio Private Wealth has offices in Greenwich, CT and the Bay Area, CA and touts private clients in 42 states. It operates through Wells Fargo Advisors Financial Network, LLC (WFAFN), a member of SIPC, and a registered broker-dealer. Stelvio works with high-net-worth individuals and families, across all demographics, on all facets of their financial well-being. With accolades from Forbes (Best in State Wealth Advisors & USA's Top Next Gen Wealth Advisors), and the Wall Street Journal, the foundation for Stelvio is impressive and built... but the upside and positioning within the industry will make the job fulfilling and exciting! Company DescriptionStelvio Private Wealth Management is a boutique firm founded by a former Wells Fargo Advisors' Managing Director of Investments in February 2021. For 6 years, said founder, was the youngest Managing Director at the firm, with a total of 17 years of industry experience. Stelvio Private Wealth has offices in Greenwich, CT and the Bay Area, CA and touts private clients in 42 states. It operates through Wells Fargo Advisors Financial Network, LLC (WFAFN), a member of SIPC, and a registered broker-dealer. Stelvio works with High Net Worth individuals and families, across all demographics, on all facets of their financial well-being. With accolades from Forbes (Best in State Wealth Advisors & USA's Top Next Gen Wealth Advisors), and the Wall Street Journal, the foundation for Stelvio is impressive and built... but the upside and positioning within the industry will make the job fulfilling and exciting!Stelvio Private Wealth Management is a boutique firm founded by a former Wells Fargo Advisors' Managing Director of Investments in February 2021. For 6 years, said founder, was the youngest Managing Director at the firm, with a total of 17 years of industry experience. Stelvio Private Wealth has offices in Greenwich, CT and the Bay Area, CA and touts private clients in 42 states.\r\n\r\nIt operates through Wells Fargo Advisors Financial Network, LLC (WFAFN), a member of SIPC, and a registered broker-dealer. \r\n\r\nStelvio works with High Net Worth individuals and families, across all demographics, on all facets of their financial well-being. With accolades from Forbes (Best in State Wealth Advisors & USA's Top Next Gen Wealth Advisors), and the Wall Street Journal, the foundation for Stelvio is impressive and built... but the upside and positioning within the industry will make the job fulfilling and exciting!

Job Description We are looking for an entry-level Financial Analyst to join a manufacturing organization in Tarrytown, New York in a hybrid contract-to-permanent role. This opportunity is ideal for an entry-level candidate or an early-career individual who wants practical experience in financial planning and analysis while supporting sales-related budgeting and reporting. The position offers close collaboration with senior finance leaders and exposure to cross-functional business operations in a fast-paced environment. Responsibilities: • Analyze trade spending activity and help maintain accurate budget tracking across a high-volume sales environment., • Work closely with sales team members to reflect promotional programs and business activity accurately in financial reporting., • Prepare recurring and ad hoc reports in Excel, including the use of pivot tables to organize and summarize financial data., • Support the upkeep and refinement of finance processes within existing reporting systems, including Vistex when applicable., • Coordinate with accounts receivable and other internal partners to validate data consistency and resolve reporting discrepancies., • Identify inefficiencies in current workflows and recommend practical improvements that strengthen reporting accuracy and team productivity., • Assist senior FP& A staff with analytical tasks and routine deliverables so they can focus on higher-level business planning discussions., • Contribute to month-end activities and provide support during periods that may require earlier start times or added schedule flexibility., • Bachelor’s degree in Finance, Accounting, Economics, or a related field., • 0+ years of experience, including internships or academic exposure in finance, accounting, or analytics., • Working knowledge of financial analysis, data analysis, and financial reporting concepts., • Proficiency in Excel, with the ability to build and use pivot tables effectively., • Strong communication skills and confidence working with sales teams and cross-functional stakeholders., • Ability to learn new financial systems quickly; prior exposure to Vistex is helpful but not required., • Adaptable, proactive, and eager to grow in a fast-moving environment.

Job Description Pepe Auto Group is seeking talented, motivated, and detail-oriented individual to join our team as an Automotive Accounting Clerk. We’re looking for a well-organized team player with previous automotive bookkeeping experience who thrives in a fast-paced dealership environment. The ideal candidate will have strong administrative, organizational, and computer skills, along with exceptional attention to detail and a commitment to accuracy. If you’re dependable, self-motivated, and ready to grow with a successful automotive group, we’d love to hear from you. What We Offer • Medical, dental, and vision benefits, • Wellness program, • 401(k), • Paid time off, • Ongoing training in product, process, and technology, • Career growth opportunities, • Supportive and collaborative work environmentResponsibilities, • Perform accurate data entry and maintain organized records, • Receipt daily transactions and reconcile accounts, • Prepare and process bank deposits, • Scan and organize vehicle deal paperwork, • Maintain accounting schedules and supporting documentation, • Resolve account-related issues in a timely manner, • Assist with additional clerical and administrative duties as needed Qualifications • Previous automotive accounting experience preferred, • CDK experience preferred, • Strong organizational and computer skills, • Excellent attention to detail and accuracy, • Self-motivated with the ability to work well in a team environment, • Positive attitude and strong work ethic Pay: $52,000 – $75,000 per year Job Type: Full-time About Us Family-owned since 1968, Pepe Auto Group has built a reputation based on honesty, integrity, professionalism, and exceptional customer service. We believe our employees are the foundation of our success. That’s why we foster a supportive culture built on teamwork, mentorship, and growth. At Pepe Auto Group, you’ll work alongside experienced professionals who are passionate about helping each other succeed. We invest in our employees, encourage career advancement, and proudly promote from within whenever possible. If you’re ready to grow your career with a company that values its people, we’d love to hear from you.

Job DescriptionHealthcare Facility located in Valhalla, NY is in need of an Accounts Payable Representative to assist with processing invoices, managing vendor payments, maintaining accurate financial records, and supporting the accounting department with daily financial operations. This role ensures that all company expenses are paid accurately and on time and owns the vendor A/P relationship for assigned vendors. Responsibilities: • Review all invoices for appropriate documentation (extensive contract review and compliance), • Code invoices to correct cost center (department) and general ledger accounts, • Verify approvals and process vendor invoices and payment requests, • Match purchase orders, invoices, and receiving documents, • Prepare and process checks, ACH payments, and wire transfers as needed, • Reconcile vendor statements and resolve discrepancies, • Maintain accurate accounts payable records and filing systems (including electronic scanning of invoices), • Respond to vendor inquiries regarding payments and account status, • Manage payment plan schedules with vendors as needed, • Asist with month-end closing and financial reporting, • Monitor payment schedules to ensure timely payments, • Enter financial data into accounting software, • Support audits by providing requested documentation, • Works as a team with both Supply Chain Buyers and Receiving to resolve invoice and purchase order discrepancies, • Updates job knowledge by participating in educational opportunities, • Assists in completing special projects as needed, • Actively participate in new system testing and development, • Other job duties as required Qualifications/Requirements: Experience: 2 plus years of experience working in a full-cycle Accounts Payable function Education: High school diploma or equivalent required; associate degree in accounting or finance preferred Other: Proficiency in Microsoft Excel, Word and Outlook required. Strong attention to detail and accuracy with data entry skills.

Job Description The Junior Accountant Bookkeeper plays a key role in managing financial records and supporting day-to-day accounting operations within a small team environment. Reporting directly to the owner, this position primarily uses QuickBooks software to maintain accurate bookkeeping, facilitate financial reporting, and assist with payroll and tax documentation. This entry-level role offers mentorship and on-the-job learning opportunities to develop accounting skills and advance professionally, with no travel required. Responsibilities • Maintain accurate bookkeeping and data entry, • Reconcile accounts and track expenses, • Process invoices and support payroll activities, • Prepare financial reports and assist with audits, • Manage cash flow and tax documentation Required Qualifications • Entry-level experience in accounting Preferred Qualifications • Proficiency with QuickBooks, Microsoft Excel, and SAP, • Strong attention to detail and time management skills, • Effective communication and problem-solving abilities, • Basic knowledge of tax regulations

Job Description Our organization is a leading, privately owned real estate services firm with a long-standing reputation for excellence and innovation. Built on decades of experience, we have grown into a multi-billion-dollar enterprise supported by thousands of talented professionals across a broad network of offices. We provide a comprehensive suite of real estate-related services, including residential sales, marketing, relocation support, mortgage financing, insurance solutions, property preparation, and closing services—delivering a seamless experience for clients throughout every stage of their real estate journey. Summary: We’re seeking a dedicated Regional Transaction and Compliance Coordinator for our office in Westchester/Fairfield County. This role plays a critical role in supporting the sales team in the execution of Residential Real Estate transactions. Essential Functions: The role of the RTCC is transaction compliance and processing for multiple offices. This position is based in office and may include some travel to another local office. • Manage listings, sales, and rentals in Skyslope (transaction management system) for compliance ensuring all data is accurate and up to date., • Daily audit of MLS-to-Skyslope to ensure activity for all listing and deals transactions have been entered., • Review paperwork in Skyslope and notify agent of any incomplete or missing information/forms., • Establish office procedures to ensure that transaction information is received in a timely manner., • Assist agents with Skyslope training as needed., • Accurate entry of all transactions into Romio (Profit Power commission accounting software); update Business Partners, client info, concessions, commissions, and transaction notes., • Bill for Closing Commission invoices - send to agents or attorney’s according to office protocol., • Verify selling price, listing/selling percentage and commission are correct and match Romio data., • Create ‘team spreadsheets’ for commission payments to be approved by lead ‘Mega’ agent., • Request Escrow payouts., • Deposit checks into desk scanner and attached to transaction in Skyslope., • Communicate with Relocation on necessary transactions., • Verification of information entry to Romio: client info, business partners, commission info, check information, co-broke information, notes., • Monitor ‘Pending Report’ daily and track closing dates by contacting agents via e-mail or phone., • Update Closing Dates in Romio as needed., • Month-end review of all closing dates to ensure proper reporting., • Request W-9’s from outside brokers., • Submit transaction inquiries to Kace (ticketing system) monitored by our Agent Relations Division., • Reconcile and post escrow deposits., • Monthly reconciliation between Skyslope, MLS and Romio., • Work with our Agent Relations Team on escrow and agent payments to ensure all information is correct prior to closing., • Attend biquarterly office Sales Meetings. Knowledge, Skills, and Abilities: • Microsoft 365 Suite., • Must have a good understanding of the MLS systems, real estate knowledge and communication skills., • Strong customer service skills., • Ability to prioritize and multitask to meet the shifting demands of central processing., • Typing accuracy and speed on computer. Hours of work: NOT a remote position. This position is based in office and may include some travel to another local office. Standard work hours are Monday through Friday from 8:30am – 5:00pm with regular and predictable attendance.

Job Description The Junior Staff Accountant will play a key role within a small accounting team, supporting all accounting functions including account reconciliation, data entry, and month-end closing. Reporting directly to the Owner and Office Manager, this position involves the use of QuickBooks and Drake Tax Software to ensure accurate financial records. The role also includes preparing quarterly tax filings and handling personal and business income tax returns, requiring strong attention to detail and analytical skills. Responsibilities • Perform account reconciliations and maintain accurate financial records, • Enter financial data efficiently and accurately into accounting systems, • Manage the general ledger and assist with month-end closing processes, • Support quarterly tax filings and preparation of personal and business income tax returns, • Collaborate with the Owner and Office Manager to ensure compliance and timely reporting, • Utilize QuickBooks and Drake Tax Software for accounting and tax tasks Required Qualifications • 2+ years of experience in accounting, • Bachelor’s degree in Business Administration with an accounting focus, • Proficiency in Microsoft Excel and QuickBooks, • Strong attention to detail and analytical thinking skills, • Effective communication abilities, • Excellent time management skills

Job DescriptionAccounts Payable RepresentativeJob Type: Temporary (6-Month Assignment) Pay Rate: $20-21.25/hour Location: Valhalla, NY | On-site (Monday-Friday, 8:30am-5:00pm) Job OverviewMadison Approach Staffing is recruiting for an Accounts Payable Representative for our client's Finance department. Our client is a large healthcare organization seeking an experienced A/P professional to process invoices, manage vendor payments, and maintain accurate financial records. This role ensures all company expenses are paid accurately and on time while managing vendor relationships for assigned accounts. The ideal candidate has full-cycle accounts payable experience, strong Excel proficiency, attention to detail, and ability to work independently on high-volume invoice processing. Key Responsibilities • Review all invoices for appropriate documentation, contract compliance, and approvals, • Code invoices to correct cost center and general ledger accounts, • Match purchase orders, invoices, and receiving documents, • Prepare and process checks, ACH payments, and wire transfers, • Reconcile vendor statements and resolve discrepancies, • Maintain accurate A/P records and filing systems including electronic scanning of invoices, • Respond to vendor inquiries regarding payments and account status, • Manage payment plan schedules with vendors as needed, • Assist with month-end closing and financial reporting, • Monitor payment schedules to ensure timely payments, • Enter financial data into accounting software, • Support audits by providing requested documentation, • Collaborate with Supply Chain Buyers and Receiving to resolve invoice and PO discrepancies, • Participate in system testing and developmentRequired Skills & Experience, • Experience: 3+ years full-cycle accounts payable experience preferred, • Education: High school diploma or equivalent required; Associate degree in Accounting or Finance preferred, • Microsoft Office: Proficiency in Excel, Word, and Outlook (required), • Data Entry: Strong attention to detail and accuracy with data entry skills, • Organization: Good organization and time-management abilities, • Communication: Effective interpersonal and problem-solving skills, • Teamwork: Ability to work collaboratively and develop strong vendor relationships, • Financial Software: Ability to enter data and work with accounting software systemsPreferred Skills & Experience, • INFOR ERP system experience, • Healthcare accounts payable experience, • Three-way matching experience (PO, invoice, receipt), • Vendor reconciliation experience, • Month-end close support experience #zrCompany DescriptionWe don’t just want to find you a job, we want to help you achieve your goals. We do that with you, by listening to you. We take the time to discuss your needs, expectations and career objectives. We find out who you are as well as what you can do. And we call on our contacts in countless businesses and corporations to find the position that will fit your skills, your personality, and your potential. We staff all levels of office staff, from entry-level clerical staff to organization management and everyone in between. We find employment opportunities for every vocation and aspiration – from accountants to graphic designers, administrative assistants to IT professionals, purchasing managers to event planners, receptionists to directors. If you are a permanent job seeker, we’ll help you get your foot in the door and launch your dream career. Our experienced Talent Coordinators will advise you on everything you need to ace your interview, and negotiate the best possible salary and benefits package. Count on us to be advocates for you in your search.We don’t just want to find you a job, we want to help you achieve your goals. We do that with you, by listening to you. We take the time to discuss your needs, expectations and career objectives. We find out who you are as well as what you can do. And we call on our contacts in countless businesses and corporations to find the position that will fit your skills, your personality, and your potential. \r\n\r\nWe staff all levels of office staff, from entry-level clerical staff to organization management and everyone in between. We find employment opportunities for every vocation and aspiration – from accountants to graphic designers, administrative assistants to IT professionals, purchasing managers to event planners, receptionists to directors. \r\n\r\nIf you are a permanent job seeker, we’ll help you get your foot in the door and launch your dream career. Our experienced Talent Coordinators will advise you on everything you need to ace your interview, and negotiate the best possible salary and benefits package. Count on us to be advocates for you in your search.

Job Description HCM Job Title Accounting Manager Group Accounting Manager Department Finance Team Accounting Manager Position Reports To Executive Director FLSA Status Exempt Position Summary The Accounting Manager is responsible for overseeing the daily accounting operations of the community, including general accounting, accounts payable, payroll, and resident billing. This role ensures accurate financial reporting, regulatory compliance, and timely processing of all financial transactions. The Accounting Manager also plays a key role in process improvement, cross-functional coordination, and supporting departmental budget management. Key Responsibilities General Accounting (GA) • Perform and oversee cash sheet reconciliations to ensure accuracy and completeness of daily cash activity, • Manage clearing of outstanding checks and resolve discrepancies, • Analyze and report on department head (DH) budget variances in expenses, providing insights and recommendations to department heads, including mid-month review of spenddown tool., • Maintain and oversee Resident Activity Fund, including deposits and tracking, • Support implementation and adherence to new financial processes and controls, • Assists with 1099 preparation at the end of the year., • Attends weekly Leadership Luncheon Accounts Payable (AP) • Supervise Accounts Payable Coordinator, • Execute AP close process, • Review, generate, and process check runs and AP reports, • Perform credit card reconciliation and ensure timely resolution of discrepancies, • Post and manage utility expenses (e.g., Con Edison, water bills) in the accounting system, including ACH processing, • Compares accounts payable invoice payments to payment check register to ensure accuracy and timeliness of payments., • Generate and distribute payroll and overtime reports to leadership, • Assists in process and reconciling payroll and filing all related federal, state and local tax returns., • Answers payroll inquiries and resolve discrepancies as they arise Payroll • Enter and/or approve payroll corrections, adjustments, and special requests, • Monitor and validate employee timecards for accuracy and compliance Resident Billing & Accounts Receivable • Process and distribute resident monthly statements (print and electronic delivery), • Post and apply resident payments accurately to individual accounts, • Manage and reconcile ancillary charges, including Life Enrichment and HPCC program expenses billed to residents, • Maintain and monitor service fees (e.g., Full Count programs) and address resident billing inquiries, • Coordinate and process resident account transitions, including move-ins, transfers (temporary stays), and move-outs, • Investigate and resolve resident statement concerns Deposits & Admissions Support • Manage waitlist deposits, ensuring proper application of payments within system platforms, • Coordinate with Marketing and Admissions to ensure accurate resident demographic and financial data entry Qualifications • Bachelor’s degree in Accounting, Finance, or related field required, • 5+ years of progressive accounting experience, preferably in healthcare, senior living, or hospitality, • Prior supervisory experience strongly preferred, • Strong knowledge of general ledger, AP/AR, payroll, and financial reporting, • Experience with accounting and resident management systems (e.g., Oracle, PCC, or similar platforms) preferred, • Advanced proficiency in Microsoft Excel and financial systems Core Competencies • Strong attention to detail and accuracy, • Ability to manage multiple priorities and meet deadlines, • Excellent problem-solving and analytical skills, • Strong communication and interpersonal skills, • High level of integrity and professionalism, • Ability to lead, train, and develop team members

Job Description We are seeking an Accounting & Logistics support Specialist to become an integral part of our team supporting the accounting and logistics departments. Responsibilities: • Maintain and update financial records, using accounting software, spreadsheets, and databases., • Input financial transactions, such as invoices, payments, and receipts, into the appropriate systems, • Keep accurate records in accordance with company standards, • Reconcile bank statements and other financial records to ensure accuracy and identify discrepancies, • Prepare and process invoices, track payments, and follow up on outstanding balances, • Assist in the preparation of financial reports, • Filing documents, maintaining organized financial records, and assisting with audits, • Perform other office tasks, • Analyze and approve for payment warehouse and broker invoices for reconciliation to company inventory, • Process and approve shipping documents from origin ensuring all relevant requirements are met, • Follow up on delivery orders to destination terminals to ensure containers are picked up in a time Qualifications: • Previous experience in billing, administration or logistics, • Experience in data entry, • Basic knowledge of standard accounting procedures, • Ability to prioritize and multitask, • Attention to detail, • Able to manage and organize a large volume of information, • Analytical, detail oriented with strong computer and math skills required, • Enjoy working in a fast-paced environment, • 4-year degree or 2-year accounting degree and post college work experience with similar skills preferred, but not required, • Spanish, or Portuguese language would be considered a plus, • Work conducted in person at White Plains office Company DescriptionParagon’s success depends on customer satisfaction. We do not judge our performance by market share, by number of Coffee bags traded, or by futures P&L. Repeat business is our most important metric. As a predominantly employee-owned company, Paragon strives to retain the highest quality coffee professionals who can serve the North American coffee roaster through bull and bear markets. Paragon Coffee Trading Co is a green coffee imports based out of White Plains, New York.Paragon’s success depends on customer satisfaction. We do not judge our performance by market share, by number of Coffee bags traded, or by futures P&L. Repeat business is our most important metric.\r\nAs a predominantly employee-owned company, Paragon strives to retain the highest quality coffee professionals who can serve the North American coffee roaster through bull and bear markets. Paragon Coffee Trading Co is a green coffee imports based out of White Plains, New York.

Job Description Office Administrator / Administrative Assistant WinSupply Position Summary WinSupply is seeking a detail-oriented and customer-focused Office Administrator to support daily branch operations. This role is responsible for providing administrative support, maintaining office organization, assisting with customer service, processing documents, and ensuring efficient office workflows. The ideal candidate is highly organized, proactive, and comfortable working in a fast-paced distribution environment. Key Responsibilities • Answer and direct incoming phone calls professionally, • Greet customers, vendors, and visitors, • Process invoices, purchase orders, and other administrative documents, • Maintain accurate records and filing systems, • Assist with accounts payable and accounts receivable functions, • Support inventory and order documentation processes, • Coordinate office supplies and equipment needs, • Schedule meetings and maintain calendars as needed, • Assist branch management with reports, data entry, and special projects, • Ensure compliance with company policies and procedures, • Provide exceptional customer service to internal and external customers Qualifications • High school diploma or equivalent required, • Strong proficiency in Microsoft Office (Word, Excel, Outlook), • Excellent organizational and time management skills, • Strong written and verbal communication abilities, • Ability to prioritize multiple tasks and meet deadlines, • Detail-oriented with a high level of accuracy, • Experience in distribution, wholesale, or construction-related industries is a plus Preferred Skills • Basic bookkeeping or accounting knowledge, • Professional and positive attitude, • Ability to work independently and as part of a team What We Offer • Competitive compensation, • Health, dental, and vision insurance, • 401(k) with company match, • Paid time off and holidays, • Professional development opportunities, • Stable and growing company culture Schedule • Full-Time, • Monday – Friday, • Typical business hours Apply Today Join the WinSupply team and play a key role in supporting our branch operations while delivering exceptional service to our customers and partners. WinSupply is an Equal Opportunity Employer and values diversity in the workplace.

Job DescriptionSalary: $18 - $22 Hourly Job Title Receptionist Location Palisades Mazda - Nyack, NY Position Summary Act as the first point of contact for our dealership welcoming guests, managing calls, supporting administrative operations, and helping maintain the high-quality, customer-centric environment that Mazda represents. Key Responsibilities • Greet all customers and guests with a warm, professional demeanor upon arrival., • Answer, screen and route incoming phone calls promptly and courteously., • Provide general administrative support: data entry, light accounting tasks, scheduling, filing., • Maintain the reception area and showroom in a clean, organized and welcoming condition., • Assist with other duties as needed to support showroom or service operations., • Uphold the brand image of luxury, professionalism and customer service excellence. Required Skills & Qualifications • Friendly, reliable and professional presence comfortable being the face of the dealership., • Strong communication and organizational skills; able to multitask in a fast-paced environment., • Basic computer/office skills (e.g., MS Office, data entry)., • Experience in customer service or a front-desk/reception role is preferred., • Ability to maintain composure, handle varied tasks and interact with diverse customers/visitors. Ideal Candidate Traits • Excellent interpersonal skills, with a genuine customer-service orientation., • Poised, organized and detail-oriented., • Comfortable working in a team environment and supporting overall showroom operations., • Proactive attitude and willingness to learn and grow with the business., • Schedule & Additional Info This role may include weekday evenings and weekend shifts (for example showroom hours or special events) flexibility is a plus.

Job DescriptionBenefits: • Development, • 401(k), • Training & development Hello, We are seeking a reliable, detail-oriented Office Assistant / Operations Support professional to support the day-to-day operations of a small family office that oversees and supports a school business. This is an in-person position, MondayFriday from 8:00 AM to 4:00 PM. We are looking for someone from a service-based or hospitality background (hotel, restaurant, front desk, customer service, retail, or similar) who is interested in learning office operations and developing administrative and business skills. No prior office, accounting, or school experience is required. Training will be provided for the right candidate. Position Overview The Office Assistant will work closely with and support the Chief Operations Officer (COO) in running the daily operations of the business. This role combines office management, administrative assistance, and operational support. This position is ideal for someone who is organized, meticulous, dependable, and comfortable using a computer for daily tasks. Key Responsibilities Office & Operations Support • Assist the COO with day-to-day business operations, • Act as an office manager for a small family office, • Keep the office organized, stocked, and running efficiently, • Perform light housekeeping and office upkeep as needed, • Maintain a clean, professional, and orderly workspace Administrative & Business Support (Training Provided) • Assist with basic paperwork, forms, and documentation, • Organize physical and digital files, • Support scheduling, reminders, and daily task coordination, • Perform basic data entry and recordkeeping, • Follow procedures accurately and consistently Introductory Financial & Billing Support (Training Provided) • Assist with basic billing-related tasks under supervision, • Help track information using spreadsheets and simple tables, • Learn basic accounting concepts related to receivables and payments, • Support organization of billing documentation Communication Support (Training Provided) • Assist with drafting basic emails, notices, and letters, • Communicate professionally and politely when needed, • Learn how to handle routine questions and escalate issues appropriately Technology & Tools (Training Provided) • Use a computer daily for administrative and operational tasks, • Learn to use Microsoft Office (Word, Excel, Outlook), • Learn internal systems and workflows used to support operations, • Be open to learning basic use of AI tools (such as ChatGPT) to assist with writing and problem-solving Required Qualifications • High school diploma or equivalent, • Computer literate (comfortable using a computer, email, and basic software), • Experience in hospitality, service, customer service, or support roles preferred, • Strong attention to detail and ability to follow instructions carefully, • Reliable, punctual, and consistent, • Willingness to learn new skills and accept training, • Professional demeanor and strong work ethic Schedule & Compensation • Monday through Friday, 8:00 AM 4:00 PM, • In-person position, • Hourly pay at minimum wage, • Long-term opportunity for the right candidate Training & Growth • Full training provided for office procedures, systems, and tools, • Opportunity to learn administrative, operational, and business support skills, • Potential for increased responsibility over time based on performance Background & Compliance • Must be able to pass background checks required by regulatory agencies related to early childhood education, • Must be comfortable working in an environment that supports a school operation Ideal Candidate Traits • Detail-oriented and meticulous, • Organized and dependable, • Comfortable working on a computer for daily tasks, • Takes pride in keeping an office clean and organized, • Interested in learning and growing into an office-based role If interested, please reply with a brief introduction and resume.

A paid Product Tester position is perfect for those looking for an entry-level opportunity, flexible or seasonal work, temporary work or part-time work.

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Enter data accurately in accounting software. Good with Excel and accounting software (QuickBooks, SAP, etc).

Medical Administrative Executive Assistant.We are seeking a highly organized, proactive, and patient-focused Medical Administrative Executive Assistant to join our growing specialty medical practice.This individual serves as the primary patient facilitator and administrative support professional, en

Duties include:/pulliCompletes mandatory Federal (CMS) reports, data entry and tasks required for Federal reimbursement and to maintain RO compliance with Federal nursing home performance measures for surveillance activities. Entering Survey Data in Aspen Central Office electronic Federal reporting

Compiles technical, financial, and other project data using various sources for inclusion in reports, studies, or presentation materials.

Senior Administrative Assistant.Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement.Be part of a team that is res

Office Accounts Payable & Receivable.PSK Supermarkets | Mount Vernon, NY.We are looking for an Accounts Payable & Receivable Specialist to join our corporate office team to handle accounts payable functions for our supermarkets.Essential Duties and Responsibilities Participate in the daily Accounts

Online Administrative Assistant - Remote.Yonkers, NY, United States Or refer someone Job Openings Online Administrative Assistant - Remote.About the Job Online Administrative Assistant - Remote.Plans, directs, and oversees the development, implementation, and maintenance of the District's comprehens

Senior Administrative Assistant.Pfizer is hiring for a Senior Administrative Assistant Position in Midtown, New York City.TransparentPay #TransparentSalaries #NYCJobs #SalaryTransparency.The Administrative Assistant, People Experience, Biopharma, PGS & GTS is responsible for providing administrative

Administrative Assistant Property and Asset.The Administrative Assistant position provides general office support to the Property Management and Asset Management Departments.The primary responsibility is to perform all administrative duties and provide additional support with special projects as ne

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to:.Typing various correspondence, reports, articles.Greeting and directing visitors.Answering telephones, taking messages, direc

Possess technological skills necessary to perform data entry, manage team calendars, and create company reports as needed. May be assigned to assist with financial reports for office leaders which includes spreadsheet consolidation, tracking of data, senior staff tracking and travel/expense report s

HELP USA is seeking an Administrative Assistant to provide support services for the Executive Director of one of our shelter locations.Your responsibilities will include:.Preparing reports, presentations, and correspondence as needed using Microsoft Office applications.Managing communications by ema

Executive Administrative Assistant.We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide administrative support to our President/CEO and the Executive Team.The EAA will manage a wide range of advanced administrative and executive support-related tasks an

Knowledge of excel, email, and data entry. We are hiring all year long for entry-level candidates, as well as highly skilled experts to join our team.

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to:.Typing various correspondence, reports, articles.Greeting and directing visitors.Answering telephones, taking messages, direc

Assist practitioner as needed including obtaining published documents and compilation of data for analysis.

Conduct research, compile data, and prepare reports for consideration and presentation by leadership. Perform general office duties such as ordering supplies, maintaining records management database systems.

Administrative Support - Assist with general administrative tasks, including filing, data entry, and maintaining records. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with accounting or project management software is a plus.

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to:.Typing various correspondence, reports, articles.Greeting and directing visitors.Answering telephones, taking messages, direc

Assist with data integrity projects. Assist with safety data sheets.

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to:.Typing various correspondence, reports, articles.Greeting and directing visitors.Answering telephones, taking messages, direc

Join our dynamic team where you will play a vital role in our daily operations.We are in search of a highly organized and proactive individual to provide critical administrative support.This position offers an excellent opportunity to contribute to our organization's success by ensuring seamless off

Customer file maintenance; digital database and physical file system.

Perform over 130 invoice transfers from Data Entry application platform daily and Post Invoice Daily in Process Director. Submitting the intake of mailed invoices into the data entry system. Verifying data entry and performing Confirmation of Fuel Trades.

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to:.Typing various correspondence, reports, articles.Greeting and directing visitors.Answering telephones, taking messages, direc