Administration jobs in Port Chester, New York - Page 6Create job alerts

Job DescriptionJob Title: Patient Account Representative (Long-Term Temporary) Location: On-site Schedule: 8am-4:30pm/8:30am-5:00pm (Monday-Friday)Pay Rate: $22-24/hr DOE About the Role: We are seeking a detail-oriented Patient Account Representative to join our client's healthcare team on a long-term temporary basis. In this role, you will be responsible for managing patient accounts, processing medical billing, and ensuring accurate insurance claim submissions while providing excellent customer service to our patients.Key Responsibilities: • Process and submit medical insurance claims while ensuring compliance with billing guidelines and regulations, • Verify patient insurance eligibility and benefits, • Review and resolve denied claims through appropriate follow-up and appeals processes, • Communicate with patients regarding their account status, payment options, and insurance-related questions, • Maintain accurate patient records and documentation in the medical billing system, • Collaborate with healthcare providers and insurance companies to resolve billing discrepancies, • Monitor accounts receivable and assist in collections processes, • Generate and analyze billing reports as neededQualifications: Required:, • High school diploma or equivalent, • Either: • Minimum of 1 year medical billing experience • Recent graduation with certification in Medical Billing and Coding, • Strong understanding of medical terminology and insurance billing procedures, • Proficiency in medical billing software and Microsoft Office applications, • Excellent attention to detail and organizational skills, • Strong verbal and written communication abilities, • Ability to maintain patient confidentiality and comply with HIPAA regulationsPreferred:, • Associate's degree in Healthcare Administration or related field, • Experience with electronic health record (EHR) systems, • Knowledge of ICD-10 and CPT coding, • Prior experience in a healthcare setting

Job Description We are seeking an Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills

Job Description JOB DESCRIPTION JOB TITLE: Program Assistant (Westchester County) FLSA: Non-Exempt DEPARTMENT: Employment Services REPORTS TO: Program Manager SALARY: $35,000.00 to $40,000.00 SUMMARY: Provides administrative support to the Employment Services division. DUTIES AND RESPONSIBILITIES: • Greet and assist clients and visitors who enter the facility, • Perform administrative duties such as typing reports, letters/memos etc. Assist with the preparation of assigned reports, • Assist with the collection of monthly statistics, • Provide assistance with file maintenance, • Call clients to remind them of upcoming appointments with employment service staff, • Assist with ordering of office supplies and maintaining supply inventory, • Responsible for receiving/distribution of all mail, correspondence and supplies, • Answer phone calls and provide excellent customer service and provide program information, • Interact regularly with Westhab clients and perform outreach calls to existing clients Associates degree with a minimum of 2 years’ experience in an administrative position or equivalent; ability to use Microsoft Word for Windows, as well as knowledge of spreadsheets and database programs using Microsoft Excel. Excellent verbal, writing and organizational skills. Must be flexible to work some evenings, weekends, and/or holidays. AGENCY PROFILE & EMPLOYEE EXPECTATIONS: Westhab is a prominent community development organization, providing housing and supportive services for more than 10,000 of the most vulnerable members of our community each year. We are staffed by an extraordinary group of hard-working professionals that are fully committed to our mission - Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE) OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA): The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working conditions to workers by setting and enforcing standards and by providing training, outreach, education and assistance. Westhab complies with all applicable OSHA standards, rules and regulations in addition to keeping our workplaces free of serious recognized hazards.

Job DescriptionWhat’s in it for you?! • Be the reason someone gets their life back on track!, • Join a mission-first nonprofit transforming addiction recovery and housing., • Work with a compassionate team that believes in second chances., • Support clients through integrated care: housing, treatment, mental health, and more., • Enjoy responsive leadership, professional development, and clinical supervision., • Full medical, dental, and vision benefits — plus FSA, 401(k), and EAP support. What You’ll Do: • Oversee daily residential program operations, ensuring alignment with organizational mission, regulatory requirements, and treatment standards., • Manage all aspects of clinical, administrative, financial, medical, and quality operations., • Provide individual and group supervision to clinical staff; oversee intern supervision and development., • Review and approve clinical documentation, treatment plans, treatment plan reviews, and discharge summaries., • Ensure timely, accurate, and compliant chart documentation through regular chart audits., • Lead program planning, schedule development, and continuous assessment of program needs and outcomes., • Coordinate referral, funding, and community-partner relationships; represent the program at external meetings., • Oversee grievance and incident review processes, including interviewing clients and reporting to leadership., • Maintain compliance with DMHAS, DPH, CARF, SAMHSA, CSSD, PREA, and other applicable regulations., • Participate in policy and procedure development; monitor compliance with legal and quality standards., • Assist with integrated electronic health record implementation, training, and optimization., • Maintain and balance caseloads, assign new clients within 24 hours of admission, and ensure appropriate coverage., • Facilitate staff meetings, case conferences, and cross-departmental communication rhythms., • Complete and review monthly reports, scorecards, and program performance analytics., • Participate in the on-call rotation to support crisis response, staff guidance, and continuity of care., • Develop, mentor, and evaluate team members through performance reviews, coaching, and training plans.Experience You’ll Need:, • Current CT license (LADC, LCSW, LPC, LMFT) required., • Master’s degree in a related behavioral health field., • Minimum 5 years of clinical supervision or program leadership experience (minimum 2 years supervisory experience acceptable for strong applicants)., • Strong knowledge of behavioral health treatment, integrated care, Medication Assisted Treatment (MAT), and evidence-based practices., • In-depth understanding of DMHAS, DPH, CARF, SAMHSA, CSSD, PREA, and other regulatory standards., • Proven ability to manage clinical operations, supervise multidisciplinary staff, and drive program outcomes., • Strong written and verbal communication skills with the ability to work across all organizational levels., • Experience completing audits, performance reviews, and quality improvement processes., • Valid CT driver’s license; ability to meet physical requirements for a residential/clinical setting.Why Join:, • You will lead a high-impact program with strong executive support and institutional stability., • Enjoy meaningful leadership responsibilities while still engaging in direct client-focused work., • Contribute to organizational decision-making, policy development, and strategic initiatives., • Benefit from a collaborative clinical culture committed to innovation, compliance, and continuous learning., • Opportunities for training, management development, and long-term advancement within the organization.Our client asked me to submit 3 great people within the next few days. We work directly with the hiring manager and can arrange interviews within a few daysElina Sindhu #INDEH123

Job Description The Company Friedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 300+ employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a startup vibe. The Position Friedman Vartolo LLP is seeking a diligent and detail-oriented Compliance Administrator to join our team. The Compliance Administrator will play a key role in ensuring that our firm remains in compliance with relevant laws, regulations, and industry standards. The role of Compliance Administrator is expected to be one of problem solving, project management, and risk management. It is expected that the Compliance Administrator will address issues timely, have a critical eye for detail and utilize high level organizational skills to ensure firm records, libraries, and distributions are well processed and maintained. Responsibilities • Maintenance of policies and procedures archive and assistance with drafting, review, and approval of same., • Initial review, documentation, storage, and distribution of client alerts, • Execution and/or oversight of scheduled audits, including regularly scheduled office clean desk and security audits., • Review of scorecards for compliance violations or potential risk as evidenced by client notes or findings., • Assisting with compliance remediation plans and trainings., • Maintaining a presence on client calls and with clients to reinforce relationships with clients and a strong understanding of client expectations., • Assisting with vendor management ensuring the compliance practices of third-party vendors and service providers are meeting the firm's standards and regulatory requirements., • Working with the management of various operational teams, as well as employees, to foster good relationships and an "open door" policy for assisting with compliance needs., • Flexibility to travel occasionally for client meetings, industry events, and other business-related activities. Requirements • Bachelor's degree in related field preferred but relevant experience in the industry will be considered in lieu of a degree., • Ability to work effectively and efficiently with minimal supervision, exhibiting a high degree of self-motivation and initiative., • Excellent verbal and written communication skills, and the ability to convey important information clearly and effectively., • Prior experience in compliance, risk management, vendor management or legal administration, preferably in a law firm environment., • Detail-oriented and highly organized, with the ability to manage multiple tasks and priorities simultaneously, • Proficiency in Microsoft Excel with advanced skills in Power Query., • Experience in data visualization and analysis using Power BI., • Familiarity with project management software such as Monday.com or Microsoft Project. Compensation/Benefits We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement. ADA Compliance Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at to request an accommodations. Location Stamford, CT office Job Posted by ApplicantPro

Job Description JOB TITLE: Client Care Monitor DEPARTMENT: Housing and Services FLSA: Non-Exempt LOCATION: White Plains, New Rochelle, Yonkers, Mt. Vernon SUMMARY: Westhab is seeking dedicated and motivated individuals to join our Security Department. The Client Care Monitor is responsible for performing a variety of specialized assignments in a homeless shelter and apartment buildings. Proof of COVID-19 vaccine is required. DUTIES & RESPONSIBILITIES: • Ensure safety and security of clients, staff and property in and around the facility., • Make hourly rounds throughout entire facility; monitor cameras as assigned for surveillance; Check all doors hourly, including fire exits., • Interact with and monitor clients/client families; maintain good rapport with clients and encourage clients to comply with facility policy and procedures., • Intervene to de-escalate potential crisis situations, domestic violence and abuse, document all such situations and interventions., • Complete logs, incident reports and all other required documentation., • Make calls to CPS as directed, complete follow up reports., • Monitor traffic at the front desk; handle switchboard and reception area., • Provide duties related to fire incident, evacuation of the building when necessary, utilizing Fire procedure., • Ensure the safety and security of all assigned equipment. High school diploma or GED and prior security experience required. Must have a NYS Security License. Excellent written and verbal communication skills are necessary. Must possess the ability to respond to crisis situations and to follow instructions. Must be able to work flexible shifts, weekends and overtime if necessary. AGENCY PROFILE & EMPLOYEE EXPECTATIONS: Westhab is a prominent community development organization, providing housing and supportive services for more than 10,000 of the most vulnerable members of our community each year. We are staffed by an extraordinary group of hard working professionals that are fully committed to our mission - Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE) OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA): The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working conditions to workers by setting and enforcing standards and by providing training, outreach, education and assistance. Westhab complies with all applicable OSHA standards, rules and regulations in addition to keeping our workplaces free of serious recognized hazards. Powered by JazzHR bDfQsnKsQP

Job Description A well-established investment firm is seeking a professional and detail-oriented HR Coordinator to support its growing Human Resources function. This position is ideal for someone who enjoys handling a mix of recruiting, onboarding, and general HR operations in a polished, fast-paced environment. Key Responsibilities: • Coordinate interview scheduling, candidate communication, and onboarding logistics, • Support HR data management, documentation, and compliance processes, • Assist with benefits administration and employee inquiries, • Maintain HR systems and help streamline internal processes, • Minimum 2+ years of HR, recruiting, or administrative experience, preferably within finance or a similar fast-paced environment, • Strong communication skills and exceptional attention to detail, • Ability to handle sensitive information with discretion, • $95,000 - $115,000 total compensation commensurate with experience, • Hybrid schedule, • Opportunity to grow within a stable, reputable firm, • Comprehensive benefits package (medical, dental, vision, 401k, etc.), • Supportive HR team with room to take on meaningful projects and build foundational HR skills

Job Description Administrative Assistant / Client Service Trainee Ference-Gray Insurance Brokerage LLC, Port Chester, NY, USA • On-site The Opportunity We are a rapidly expanding insurance agency searching for a highly detail-oriented and personable Administrative Assistant to join our team. This role is not just an administrative position—it is a formal career path opportunity to train and transition into a licensed Account Executive (a salaried, internal client service position). You will learn the insurance brokerage business from the ground up while providing essential support that ensures our agency runs smoothly and our clients receive exceptional service. Key Responsibilities (Administrative & Client Support) You will be the organizational backbone of our office, handling critical day-to-day operations and directly supporting the Owner and the team. • Client Communication Hub: Manage incoming phone calls and emails, efficiently directing client inquiries to the appropriate team member., • Document Processing: Accurately and timely process high-priority paperwork, including:, • Certificates of Insurance (COIs) and ID Cards, • Motor Vehicle Reports (MVRs), • Endorsements, New Business, and Renewal policy documents., • System Management: Update and maintain our Agency Management System (AMS) to ensure data integrity and organizational efficiency., • Billing Resolution: Resolve client billing inquiries in a professional and effective manner., • Office Operations: Handle general office tasks, including filing, purchasing office supplies, and scheduling maintenance for office equipment., • Strong Communication: Excellent Verbal and Written communication skills are required for professional interaction with clients and insurance carriers., • Organizational Mastery: Possess very strong organizational skills and a meticulous, detail-oriented work style., • Tech Proficiency: Excellent computer skills, including strong proficiency in Microsoft Outlook, Word, and Excel., • Self-Starter Energy: Must be a self-starter with a positive, problem-solving energy who can work independently., • Growth Track: This position offers a direct path to transition into a licensed Account Executive (a high-value, inside client service role). We invest in training for your professional license., • Compensation: Competitive hourly compensation based on experience., • Preferred Experience: Candidates with prior insurance brokerage or agency experience will receive favored consideration and enhanced compensation. Company DescriptionWe are a niche' insurance brokerage providing insurance coverage to businesses, individuals and families. We specialize in the establishment and administration of Business and Personal Insurance Portfolios of clients with privately held businesses of all sizes.We are a niche' insurance brokerage providing insurance coverage to businesses, individuals and families. We specialize in the establishment and administration of Business and Personal Insurance Portfolios of clients with privately held businesses of all sizes.

Job DescriptionHR Coordinator 12-month assignment On-site, White Plains, NY; Pay Rate: $21-30/HR DOEJob Summary:We are seeking dynamic and versatile contingent workers to join our HR department for a period up to 24 months. In this role, you will have the opportunity to immerse yourself in the day-to-day operations of our HR team, contributing to various projects and tasks critical to our success while our team is engaged in an HR transformation project. Experience with SAP and SuccessFactors is a plus. This is an excellent opportunity for individuals looking to gain comprehensive HR experience within a supportive environment. Job Functions & ResponsibilitiesSupport the team with various administrative tasks and projects. • Serve as a point of contact for employees regarding HR-related inquiries. • Provide support to administer and execute human resource programs including but not limited to compensation, performance and talent management, & employee engagement. • Support the implementation of HR policies and procedures. • Assist with employee onboarding and facilitate new hire orientation. • Support HRBPs with reporting requests and prepare presentations as needed. • Ensure compliance with federal, state, and local employment laws and regulations. • Assist with audits and compliance reviews. • Performs all other duties as assigned.Skills• Highly responsive and customer focused professional who collaborates well with team members at all levels of the organization. • Ability to handle confidential information with discretion. • Strong organizational and time management skills. • Excellent verbal and written communication skills • Strong attention to detail and accuracy. • Problem-solving abilities and a proactive approach to tasks. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). • Familiarity with HR software and systems (e.g., HRIS) is a plus. • Strong interpersonal skills and the ability to work well with people at all levels. Education & Certifications• Bachelor’s degree in Human Resources, Business Administration, or a related field. • 1-3 years of experience in an HR role or administrative position.

Job Description JOB TITLE: SHIFT SUPERVISOR FLSA: NON-EXEMPT DEPARTMENT: HOUSING AND SERVICES - SECURITY SALARY: $24 PER HOUR SUMMARY: The Shift Supervisor is responsible for a variety of specialized assignment in a homeless shelter, does related work as required. The Shift Supervisor reports to the Security Manager and Director of Security. Proof of COVID-19 vaccination required. DUTIES & RESPONSIBILITIES: • Train new security employees in all aspects of the facility., • Maintain level of expectation of requirements for security office and traffic intervention., • Assist Facility Manager, preparing and executing fire drills (as well as fires) or in other cases., • Make rounds randomly through the facility (interior and exterior) for surveillance of hazardous situations, trespassers, illegal activities, etc., • Respond by phone or in person to request for assistance form Shift Supervisors at other locations., • Complete assigned paperwork responsibilities (i.e. Log, incident reports, CPS reports and all other reports), • Monitor reception area and security at front desk area daily., • Maintain safety and security of clients and staff., • Provide crisis intervention when needed., • Enforce drug free workplace policy and no smoking rules., • Attend and conduct various meetings and training’s as needed., • Back-up Security Manager as directed., • Check inventory of equipment daily., • Provided leadership in emergency situations within the security department., • Fulfills all job responsibilities of a Client Care Monitor., • Must know and obey all vehicle and traffic laws and is responsible for payment of any fines incurred if violations occur while operating a WESTHAB vehicle., • Perform all related duties as assigned. EXPERIENCE AND QUALIFICATIONS: Associates Degree in social services, criminology or related field; or equivalent experience required. Must possess a general knowledge of security systems. Ability to solve problems; ability to make decisions based on factual information a must. The Shift Supervisor must own their own vehicle and have knowledge of public transportation system. A home phone number is mandatory. Must be flexible on days and hours of availability. AGENCY PROFILE & EMPLOYEE EXPECTATIONS: Westhab is a prominent community development organization, providing housing and supportive services for more than 10,000 of the most vulnerable members of our community each year. We are staffed by an extraordinary group of hard working professionals that are fully committed to our mission - Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE) OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA): The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working conditions to workers by setting and enforcing standards and by providing training, outreach, education and assistance. Westhab complies with all applicable OSHA standards, rules and regulations in addition to keeping our workplaces free of serious recognized hazards. Powered by JazzHR yBnRWV7w0L

Job Description Administrative Assistant / Client Service Trainee Ference-Gray Insurance Brokerage LLC, Port Chester, NY, USA • On-site The Opportunity We are a rapidly expanding insurance agency searching for a highly detail-oriented and personable Administrative Assistant to join our team. This role is not just an administrative position—it is a formal career path opportunity to train and transition into a licensed Account Executive (a salaried, internal client service position). You will learn the insurance brokerage business from the ground up while providing essential support that ensures our agency runs smoothly and our clients receive exceptional service. Key Responsibilities (Administrative & Client Support) You will be the organizational backbone of our office, handling critical day-to-day operations and directly supporting the Owner and the team. • Client Communication Hub: Manage incoming phone calls and emails, efficiently directing client inquiries to the appropriate team member., • Document Processing: Accurately and timely process high-priority paperwork, including:, • Certificates of Insurance (COIs) and ID Cards, • Motor Vehicle Reports (MVRs), • Endorsements, New Business, and Renewal policy documents., • System Management: Update and maintain our Agency Management System (AMS) to ensure data integrity and organizational efficiency., • Billing Resolution: Resolve client billing inquiries in a professional and effective manner., • Office Operations: Handle general office tasks, including filing, purchasing office supplies, and scheduling maintenance for office equipment., • Strong Communication: Excellent Verbal and Written communication skills are required for professional interaction with clients and insurance carriers., • Organizational Mastery: Possess very strong organizational skills and a meticulous, detail-oriented work style., • Tech Proficiency: Excellent computer skills, including strong proficiency in Microsoft Outlook, Word, and Excel., • Self-Starter Energy: Must be a self-starter with a positive, problem-solving energy who can work independently., • Growth Track: This position offers a direct path to transition into a licensed Account Executive (a high-value, inside client service role). We invest in training for your professional license., • Compensation: Competitive hourly compensation based on experience., • Preferred Experience: Candidates with prior insurance brokerage or agency experience will receive favored consideration and enhanced compensation. Company DescriptionWe are a niche' insurance brokerage providing insurance coverage to businesses, individuals and families. We specialize in the establishment and administration of Business and Personal Insurance Portfolios of clients with privately held businesses of all sizes.We are a niche' insurance brokerage providing insurance coverage to businesses, individuals and families. We specialize in the establishment and administration of Business and Personal Insurance Portfolios of clients with privately held businesses of all sizes.

Job Description Position Summary The Onboarding and Training Coordinator plays a key role in supporting the organization’s human resources functions, with a strong emphasis on training, compliance, onboarding, and employee engagement. This position ensures that employee records and training histories are accurately maintained, new hires are seamlessly onboarded, compliance with safety and organizational requirements is achieved, and HR initiatives are effectively supported across the company. Key Responsibilities and essential job functions include, but are not limited to: Learning & Development • Serve as System Administrator for the Learning Management System (LMS), maintaining employee training records and schedules., • Partner with HR Generalist and management to identify, schedule, and develop internal and external training opportunities., • Collaborate with the Safety Department to ensure timely completion of required safety training., • Coordinate company-wide anti-harassment & discrimination training., • Develop and deliver training materials using tools such as PowerPoint, video, and other platforms., • Track and analyze training metrics to measure effectiveness and recommend improvements; build dashboards (compliance status, completion rates); benchmark against best practices; and use surveys to receive feedback., • Support employee growth initiatives, including career pathing, aligning training with succession planning, and leadership development., • Train managers and employees on how to use the LMS tools effectively. Onboarding & Orientation • Manage end-to-end onboarding for new hires and rehires, ensuring a smooth, positive experience., • Oversee pre-employment requirements (background checks, drug testing) and completion of all paperwork and policies., • Set up ADP profiles, system access, and payroll readiness., • Coordinate and facilitate orientation sessions, including scheduling, materials, and HR presentations., • Serve as primary contact for new hires during their first 90 days, offering guidance and support., • Continuously improve onboarding processes for efficiency and engagement. Other Duties • Support HR compliance through recordkeeping, audits, and policy updates., • Assist with safety and compliance reporting., • Contribute to employee engagement initiatives (surveys, recognition, wellness)., • Monitor and track company ratings on platforms like Glassdoor, Indeed, and LinkedIn., • Partner with HR and Marketing on employer branding and recruitment via social media., • Create HR-related content highlighting company culture and employee success stories., • Provide day-to-day HR support to employees and managers, responding to inquiries and escalating issues as needed., • Perform additional duties as assigned. Qualifications • Bachelor’s degree in Human Resources, Business Administration, or related field preferred; equivalent experience considered., • 1 year of HR experience, ideally in training coordination, onboarding support, or HR operations., • Familiarity with Learning Management Systems (LMS), ADP, or similar HRIS platforms., • Knowledge of federal and state employment laws preferred., • Strong organizational skills, attention to detail, and ability to manage multiple priorities., • Excellent interpersonal and communication skills for partnering with managers, employees, and external vendors. Skills & Competencies • Proficiency in Microsoft Office Suite, HRIS, and learning management platforms., • Ability to maintain confidentiality with sensitive employee information., • Strong problem-solving, analytical, and follow-up skills., • Team-oriented mindset with the ability to work independently when required., • Comfortable presenting to groups., • Adaptable and proactive in a fast-paced environment. Physical Requirements: • Prolonged periods sitting at a desk and working on a computer., • Monday- Friday

Job Description OFFICE ADMINISTRATOR (PENSION PLAN ADMINISTRATION FIRM): Location: Norwalk, CT Hybrid/in office For the past 25 years, LAR Pensions, LLC designed, implemented and administrated Pension Plans to the small business sector. We are a third-party administration Pension firm sponsoring 401 (k) / Profit Sharing and Defined Benefit Plans. With their 401(k) and defined-benefit plan needs and client service oriented. Our work is compliance driven, client service focused, and accuracy is essential. We are looking for a proactive, detail-oriented Office Administrator to join our team and play a key role in supporting daily operations and client service activities. Position Summary The Office Administrator will provide administrative and operational support to our retirement plan administration team. This role involves managing sensitive plan data, interacting with clients, organizing documentation, and assisting with reporting and workflow tracking. The ideal candidate is organized, tech-savvy, and thrives in a fast paced, IRS Tax deadline driven environment. The knowledge and tech experience is essential and extremely important in this industry. Key Responsibilities • Serve as the first point of contact for incoming calls, emails, and administrative inquiries., • Maintain accurate digital and physical plan files to ensure documentation meets compliance standards., • Support client service activities, including tracking deliverables and routing inquiries to appropriate staff., • Assist with collecting annual plan documents, payroll files, and census data from plan sponsors., • Prepare documents and correspondence; format reports and assist with annual compliance cycles., • Coordinate with outside vendors (recordkeepers, payroll providers, custodians)., • High school diploma required; associate or bachelor’s degree preferred (Business Administration, Finance, Accounting, or related field)., • 3 + years administrative experience in a professional or financial-service environment., • Ability to handle confidential financial/client information with discretion and integrity., • Strong verbal and written communication skills., • Exceptional attention to detail, organization, and follow through. Technology Requirements • Proficiency in Microsoft Office Suite (Excel, Word, Outlook), • Ability to work with spreadsheets (filters,v-lookup/pivot tables a plus)., • Experience with document management tools (SharePoint, OneDrive, or similar) Preferred/Nice-to-have Experience • Pension Plan or financial services experience 401(k) administration, ERISA knowledge., • Prior use of accounting and systems such as Quick Books, FT Williams, Datair, Calcair., • E-signature platforms (Docu Sign, Adobe Sign). Competencies • Deadline-driven with strong management skills; business cycle follows IRS Tax deadlines., • Able to manage multiple projects at once with minimal supervision., • Positive, professional demeanor with strong client-service orientation., • Problem-solver with a willingness to learn industry-specific software and processes. Benefits • Competitive compensation package with health, dental and vision benefits., • 401 K Retirement Plan benefits., • Professional development and training in the retirement plan industry., • Possible and ample summer vacation/time off allowance., • Compensation will be based on experience and what the candidate will be adding to our business.

Job Description Administrative Assistant / Client Service Trainee Ference-Gray Insurance Brokerage LLC, Port Chester, NY, USA • On-site The Opportunity We are a rapidly expanding insurance agency searching for a highly detail-oriented and personable Administrative Assistant to join our team. This role is not just an administrative position—it is a formal career path opportunity to train and transition into a licensed Account Executive (a salaried, internal client service position). You will learn the insurance brokerage business from the ground up while providing essential support that ensures our agency runs smoothly and our clients receive exceptional service. Key Responsibilities (Administrative & Client Support) You will be the organizational backbone of our office, handling critical day-to-day operations and directly supporting the Owner and the team. * Client Communication Hub: Manage incoming phone calls and emails, efficiently directing client inquiries to the appropriate team member. * Document Processing: Accurately and timely process high-priority paperwork, including: * Certificates of Insurance (COIs) and ID Cards * Motor Vehicle Reports (MVRs) * Endorsements, New Business, and Renewal policy documents. * System Management: Update and maintain our Agency Management System (AMS) to ensure data integrity and organizational efficiency. * Billing Resolution: Resolve client billing inquiries in a professional and effective manner. * Office Operations: Handle general office tasks, including filing, purchasing office supplies, and scheduling maintenance for office equipment. * Team Projects: Proactively assist the team with various projects to ensure our clients are best served. Qualifications & Must-Haves * Strong Communication: Excellent Verbal and Written communication skills are required for professional interaction with clients and insurance carriers. * Organizational Mastery: Possess very strong organizational skills and a meticulous, detail-oriented work style. * Tech Proficiency: Excellent computer skills, including strong proficiency in Microsoft Outlook, Word, and Excel. * Self-Starter Energy: Must be a self-starter with a positive, problem-solving energy who can work independently. * Adaptability: Ability to adapt quickly to team needs and handle multiple tasks or projects simultaneously. Career Pathway & Compensation * Growth Track: This position offers a direct path to transition into a licensed Account Executive (a high-value, inside client service role). We invest in training for your professional license. * Compensation: Competitive hourly compensation based on experience. * Preferred Experience: Candidates with prior insurance brokerage or agency experience will receive favored consideration and enhanced compensation. Company DescriptionWe are a niche' insurance brokerage providing insurance coverage to businesses, individuals and families. We specialize in the establishment and administration of Business and Personal Insurance Portfolios of clients with privately held businesses of all sizes.We are a niche' insurance brokerage providing insurance coverage to businesses, individuals and families. We specialize in the establishment and administration of Business and Personal Insurance Portfolios of clients with privately held businesses of all sizes.

Job Description We are seeking a Secretary to join our team! You will perform clerical and administrative functions in order to drive company success. This can be full time or part time. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Strong attention to detail, • Strong organizational skills

Job Description We are seeking an Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills

Job Description System Engineer Level 1 Certifications - A+, MCSP, CAN, CCNA, CLA or equivalent experience General Skill Set: • Ability to install Network operating system and perform simple operating system upgrades (not requiring any data or application movement/migration)., • Basic operating system troubleshooting, • Standard network/local printing and print queue installation and management., • General network Administration (adding users, groups, shares, printers)., • Server hardware configuration., • Rack device installations and cable management., • SCSI attached storage subsystems., • Implementation of Patch process for individual NOS., • Non configurable/non manageable switch installations., • Stand-alone Tape drive installations., • Approved server based (non-enterprise) tape backup software installation and configuration, • General server diagramming and documentation