Business administration management jobs in White Plains, New York - Page 2Create job alerts

Job DescriptionWe are seeking a highly motivated and results-driven Loan Officer Recruiter to join our dynamic team. In this role, you will be responsible for identifying, sourcing, recruiting, and onboarding top talent for our loan officer positions. You will work closely with management to ensure the recruitment process runs efficiently and effectively. This is a full-time position offering a great opportunity to make an impact in a growing mortgage company. Key Responsibilities: • Talent Sourcing & Acquisition:, • Develop and implement creative recruiting strategies to attract top loan officer talent., • Utilize job boards, social media, and industry networks to identify potential candidates., • Conduct outreach and cold-calling to engage passive candidates., • Build and maintain a strong pipeline of qualified loan officer candidates., • Screening & Interviewing:, • Review resumes and applications, screen candidates for qualifications, and conduct initial interviews., • Assess candidates’ experience, skills, and cultural fit for the company., • Coordinate and schedule interviews between candidates and management., • Recruitment Process Management:, • Manage the full-cycle recruitment process, including job postings, interviews, offers, and negotiations., • Collaborate with hiring managers to understand position requirements, company culture, and specific needs for each role., • Keep candidates informed throughout the hiring process, ensuring a positive candidate experience., • Onboarding Support:, • Assist with the onboarding process, ensuring new hires have a smooth transition into the company., • Prepare and send offer letters, employment contracts, and any other required documentation., • Coordinate pre-employment screenings and background checks., • Market Research & Reporting:, • Stay informed on industry trends, compensation packages, and recruitment best practices for loan officers., • Provide regular reports on recruiting metrics, candidate pipelines, and performance to leadership., • Recommend process improvements to optimize recruitment strategies and workflows., • Networking & Relationship Building:, • Establish and maintain relationships with loan officers, attend industry events, and loan officer groups., • Attend job fairs, industry events, and networking meetings to increase brand awareness and attract candidates. Qualifications: • Education & Experience:, • Bachelor's degree in Human Resources, Business Administration, or related field (preferred)., • 2+ years of experience in recruitment, preferably in the financial services or mortgage industry., • Experience sourcing, interviewing, and hiring loan officers or similar sales-oriented professionals., • Skills & Competencies:, • Strong communication and interpersonal skills., • Ability to manage multiple job openings and candidates simultaneously., • Excellent organizational and time-management skills., • Knowledge of recruiting tools and platforms, such as LinkedIn, Indeed, or other ATS systems., • High attention to detail and ability to handle confidential information., • Results-driven with a focus on achieving recruitment goals and deadlines. Compensation: • Competitive salary based on experience, • Medical benefits, • Paid time off (PTO) and holidays E04JI800din44072gam

Project Management/Coordination (project plan development and administration) and business requirements facilitation and documentation for field sales projects, including but not limiting to:. Role will include Project Management & Business Analysis activities, supporting the Commercial IT sales tec

An insurance firm is looking for a.This role will be responsible for the support, enhancement and administration of the Oracle Financial applications (General Ledger, Payables, Receivables, Cash Management and Fixed Assets).Work closely with finance business users on requirements, and implementation

Job Description Acadia (NYSE:AKR), headquartered in Rye, New York, Acadia Realty Trust (NYSE:AKR) is an equity real estate investment trust focused on delivering long-term, profitable growth via its dual – core and investment management – platforms. Our energized team is accomplishing this goal by building a best-in-class, location-driven core real estate portfolio with meaningful concentrations of assets in the nation’s most dynamic urban and street-retail corridors, including those in New York, Chicago, Los Angeles, San Francisco, Washington DC, Dallas, and Boston. At the same time, we manage opportunistic and value-add investments through our investment management platform. Acadia is currently seeking a qualified intern to join its Lease Administration team, who can participate in the full cycle of tenant interaction, from lease negotiations and tenant on-boarding to tenant vacating the premises at the end of its term. This is an onsite paid internship based in Rye, New York. This 10-week program will commence on May 26, 2026 and conclude on August 6, 2026. Interns are assigned a mentor who will provide guidance throughout the duration of their internship. Interns will be encouraged to learn as much as possible about Acadia and how all of the various departments inter-relate during their experience with us. The intern should be prepared to work in a fast-paced team environment and will finish the internship having gained broad experience in Leasing matters from the landlord side of commercial real estate. INTERNS WILL BE EXPOSED TO & PROVIDE SUPPORT IN THE FOLLOWING AREAS: • Assist in all phases of tenant accounts, billing and collections., • Preparation and billing of periodic Common Area Maintenance (CAM), Real Estate Tax (RET) and Insurance (INS) reconciliations., • Regular monitoring of tenant accounts, including tenant contact information and account status., • Communicating between departments in regards to possible resolution of tenant disputes., • Daily application of payments from the tenant Lock Box, bank deposits and wire transfers., • Process rent increase letters and monthly statements., • Assist in creating, renewing, vacating and expiring leases in our financial database (MRI)., • Be a liaison between tenant and landlord as well as an inter-departmental conduit between acquisition, development, legal, leasing, construction, accounting and property management teams., • Assist in handling all building and tenant improvements and the required lease documentation., • Must be enrolled in a college degree program at an Accredited Institution, business or communication a plus, • Must have completed junior year of college, • Must be able to work onsite in Rye, NY, • Ability to work 40 hours per week, • Must have a GPA of 3.0 or above, • Highly Self-motivated, • Ability to prioritize challenging work schedule/multi-task, • Strong written and verbal communications skills Acadia’s internship program offers a unique opportunity to gain hands-on experience in the dynamic field of commercial real estate, supported by a robust structure designed to foster both professional and personal growth. Key benefits include: • Daily Stipend for Lunch, • Pre-Tax Commuter Savings, • Convenient Commute from NYC with Shuttle Service to/from Harrison Metro North Station to Rye Office Campus, • Cross-functional team engagement, • Onsite property tours for real-world context, • A collaborative, hands-on group project An estimate of the current compensation for this position is $20.00 – 23.00 an hour. Apply online at Acadia Realty is an Equal Opportunity Employer - Veteran/Disability

Job Description Overview CTG is seeking to fill a Project Manager Associate Director opening for our client in Rye Brook, NY. Location: Rye Brook, NY Duration: 12 months Duties: • Lead the Payroll vendor transition project aligned with HR strategic priorities., • Manage project deliverables, report on status, critical milestones, dependencies, and risks., • Ensure alignment with PMO governance processes, leveraging PMO tools and templates., • Coordinate resources and manage implementation activities to meet project timelines and budget., • Prepare regular updates and reports for senior management., • Conduct ongoing risk assessments and recommend mitigation strategies., • Serve as a liaison between HR CoEs, payroll vendors, and other HR areas throughout the project lifecycle., • Strong project management acumen and familiarity with program management methodologies., • Excellent analytical, organizational, and problem-solving skills., • Proficiency in Microsoft Office and project management tools; understanding of databases is essential., • Ability to communicate effectively and influence stakeholders at all levels., • At least three years of relevant project management experience, particularly in Human Capital Management or Advisory Services., • Proven experience leading cross-functional, global projects., • Bachelor’s degree in Business Administration, Finance, Engineering, Technology, or a related field. CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services for this role. To Apply: To be considered, please apply directly to this requisition using the link provided. Kindly forward this to any other interested parties. Thank you!

Job Description Job Title: Deputy Airport Manager – Operations Location: Westchester County Airport (HPN) Department: Administration Reports to: Airport Manager Position Summary: The Deputy Airport Manager – Operations is a key leadership role responsible for overseeing daily operations; ensuring regulatory compliance; maintaining safe, secure and efficient airport operations; and providing operational support to airline, corporate, and general aviation users. Key Responsibilities: • Accountable to the Airport Manager for the development and implementation of strategic operational policies;, • Oversee airport operations including airside, landside, airline services, security and environmental;, • Responsible for the Airport’s regulatory compliance programs including, but not limited to: Airport Certification Manual (ACM), Airport Security Program (ASP), and ISO-14001 certification;, • Integrates and collaborates with the Deputy Airport Manager – Administration to assure Airport Operations align with business initiatives and agreements;, • Responsible for aircraft operational efficiencies for the overall benefit of the Airport;, • Develops and manages operations and maintenance teams to optimize cohesion, performance and to provide clarity and direction for overall situational awareness;, • Responsible for the Airport’s emergency preparedness posture through effective training and partnerships with mutual aid, the County’s Department of Emergency Services and other related stakeholders. Leads day-to-day operations, training tabletops, and full scale exercises utilizing a common framework under National Incident Management System (NIMS);, • Establishes and maintains effective working relationships with Airport tenants, aircraft operators, FAA, TSA, CBP, CDC, USDA, NYCDEP, NYSDEC, Westchester County leadership, Airport Advisory Board, auditors, relevant labor union(s) leadership, and other relevant local State and Federal government agencies;, • Respond to all airport emergencies and irregular operations – 24 hours per day, 365 days per year; and Education | Experience • Four-year degree in Airport, Aviation, Business Administration, or related field., • Minimum ten years of experience in progressive roles of responsibility in airport operations, facilities management, process or program management or an acceptable combination of training and experience. Qualifications • Demonstrated superior supervisory, management and administrative capabilities., • Demonstrated program and process management capabilities and the ability to effect processes within airport teams., • Proven ability to effectively interface with a variety of airport stakeholders and tenants., • Demonstrated ability to lead the operational relationship among the airlines, service providers and corporate aviation tenants., • Strong interpersonal, written, and verbal communication skills to build positive relationships and engage effectively with tenants, County officials, and other airport stakeholders. Skills • Ability to track projects to ensure financial objectives can be met., • Ability to follow budget restraints given by leadership and project scope., • Ability to read, analyze, and interpret industry periodicals, professional journals, technical procedures and government regulations., • Ability to solve problems and deal with a variety of variables in situations where only limited standardizations exist., • Ability to create, update, track and maintain a master standard operating procedures (SOP) manual., • Ability to write reports, business correspondence and monitor KPIs Advanced proficiency in spreadsheets, database management, and properties management software., • Ability to work independently, manage multiple projects simultaneously, and meet deadlines with minimal supervision., • A valid driver’s license is required. Physical Demands • Ability to regularly lift and/or move up to 10 pounds., • Frequently required to stand, walk, reach with arms, and use hands, while occasionally required to sit, stoop, kneel, or crouch., • Vision requirements include the ability to see clearly at various distances, maintain peripheral vision, perceive depth, and adjust focus as needed. The physical demands outlined are necessary to perform the essential functions of the job, with reasonable accommodations available for individuals with disabilities. Probation Period This position requires successful completion of a six-month probationary period, subject to administrative review. EEO & Drug-Free Workplace Policy Avports is an Equal Opportunity Employer and maintains a drug-free workplace. ACKNOWLEDGMENT I acknowledge that I have received and reviewed the job description for the Deputy Airport Manager position. I understand the role's requirements and responsibilities and agree to consult with the Human Resources Department or management if I have any questions regarding this position. Signature:________________________ Date:________________

Job Description Job Title: Chief Operating Officer (COO) – Behavioral Health Clinics Role Summary: An outstanding opportunity is available for a strategic and mission-driven Chief Operating Officer to lead the expansion and operational excellence of a high-impact mental health care organization. This role is ideal for a visionary leader who thrives in scaling innovative healthcare models and is passionate about transforming lives through evidence-based, patient-centered care. As COO, you will be responsible for evolving a successful single-site clinic into a thriving, multi-location enterprise. You will lead operations with a clear focus on growth, quality, and regulatory integrity, building teams, systems, and processes that deliver compassionate, effective care at scale. You’ll work closely with founders and cross-functional teams to ensure sustainable expansion while maintaining a culture rooted in empathy, accountability, and performance. Key Responsibilities: * Lead the development and execution of a multi-year expansion strategy, scaling operations from one clinic to 5–10 locations. * Identify and evaluate new markets, partnerships, and growth opportunities. * Design and implement scalable systems, processes, and technologies to support rapid growth. * Oversee daily clinic operations, ensuring efficiency, clinical quality, patient experience, and compliance. * Build performance metrics and reporting infrastructure to measure and drive operational success. * Optimize resource allocation, manage budgets, and improve cost-efficiency to support profitability. * Partner with founders on marketing, branding, and patient acquisition strategies. * Ensure compliance with healthcare regulations, licensing requirements, and clinical best practices. * Develop and execute risk management protocols to protect patients, staff, and the business. * Collaborate across clinical, administrative, billing, and marketing functions to create operational alignment. * Lead the recruitment, training, and development of compassionate, high-performing teams. * Other duties as assigned. Required Qualifications: * 10+ years of leadership experience in healthcare or behavioral health operations. * Proven success in scaling multi-site clinical operations or healthcare startups. * Strong financial literacy, including understanding of EBITDA, cash flow, and key operational KPIs. * Expertise in healthcare payer contracting, compliance standards, and process optimization. * Demonstrated ability to lead organizational growth while maintaining operational discipline and quality. Desired Qualifications: * Experience in behavioral health, SPRAVATO® administration, or integrative psychiatry models. * Track record of launching new clinic locations, including site buildout, licensing, staffing, and workflow design. * Systems thinker with a builder’s mindset—able to design, implement, and iterate for scale. Personal Attributes: * Entrepreneurial, purpose-driven, and resilient in dynamic environments. * Strategic mindset with strong operational execution capabilities. * Collaborative leader with high emotional intelligence and effective communication skills. * Committed to balancing compassion and accountability in team leadership. * Passionate about improving mental health care access, quality, and outcomes. Key Performance Metrics: * Successful expansion from 1 to 10+ clinics within established timeframes and budgets. * Execution of the second clinic launch as a scalable blueprint for future sites. * Revenue and profitability growth in alignment with organizational goals. * Scalable systems and process implementation across all locations. * High employee engagement, strong team retention, and positive performance indicators. * Positive patient experience outcomes, including satisfaction, retention, and referrals. * Operational efficiency gains are measured by cost per session, throughput, and utilization. * Full regulatory compliance and strong payer relationship management. Pay: * Compensation & Incentive Structure * Base Salary: Starting at $150,000 in Year 1 * Performance Bonuses: Eligibility for annual bonuses * Equity: Participation in the company equity program * Total First-Year Earning Potential: $220,000 – $240,000 Location & Work Type: This is a full-time, on-site position based in New York, with travel to future clinic locations as part of expansion efforts.

Job DescriptionDescription: Purpose: This position requires a team leader who will work closely with the Executive Director in managing cemetery service and administrative operations of the cemetery. The position is required to maintain close and frequent contact with the cemetery field supervisors, director of financial operations, and sales. Reports to the Executive Director. Responsibilities: -Oversee cemetery service and administration operations as applied to planning, organizing and supervision of: oCustomer sales and service oBurial space selections (graves, crypts, niches) and Deed preparation oInterment order processing oCustomer payment processing (cash, checks, and credit card receipts) oPayment request vouchers for service providers oCustomer maintenance requests oMonument applications and approval process oPreparation of affidavits oGenealogies oPayroll administration oHMIS Cemetery Software updates -Ensure that deceased persons are given a dignified Christian burial and respond with respect and compassion to the bereaved families, friends, and visitors. -Manage and supervise the office personnel on a daily basis and ensure weekday and weekend schedules are assigned. -Coordinate scheduling interments, transfers, and other projects. -Investigate, appraise, and resolve customer service issues. -Establish and maintain relationships with funeral industry influencers, and key strategic partners, such as pastors, deacons, funeral directors, monument dealers, industry associations, and other service providers. -Model and encourage excellence in work performance by: oCollaborating with upper management in new ways of managing oFacilitating continuing education and training at all levels; and oEvaluating work performance and initiating improvement strategies. -Ensure that all policies, practices and procedures are carried out in a manner consistent with the mission and values of the Trustees and The Archdiocese of New York. Requirements: Education, Experience, and Personal Characteristics -College Degree in Business Administration preferred -Graduate of Catholic Cemetery Conference School of Leadership management preferred, or five years of related experience -Proficient in Microsoft Office -Excellent communication skills -Team player; respectful of others Work setting: -In-person -Office Ability to commute/relocate: -Hawthorne, NY 10532: Reliably commute or planning to relocate before starting work (Required)

Job Description Administrative Assistant / Client Service Trainee Ference-Gray Insurance Brokerage LLC, Port Chester, NY, USA • On-site The Opportunity We are a rapidly expanding insurance agency searching for a highly detail-oriented and personable Administrative Assistant to join our team. This role is not just an administrative position—it is a formal career path opportunity to train and transition into a licensed Account Executive (a salaried, internal client service position). You will learn the insurance brokerage business from the ground up while providing essential support that ensures our agency runs smoothly and our clients receive exceptional service. Key Responsibilities (Administrative & Client Support) You will be the organizational backbone of our office, handling critical day-to-day operations and directly supporting the Owner and the team. • Client Communication Hub: Manage incoming phone calls and emails, efficiently directing client inquiries to the appropriate team member., • Document Processing: Accurately and timely process high-priority paperwork, including:, • Certificates of Insurance (COIs) and ID Cards, • Motor Vehicle Reports (MVRs), • Endorsements, New Business, and Renewal policy documents., • System Management: Update and maintain our Agency Management System (AMS) to ensure data integrity and organizational efficiency., • Billing Resolution: Resolve client billing inquiries in a professional and effective manner., • Office Operations: Handle general office tasks, including filing, purchasing office supplies, and scheduling maintenance for office equipment., • Strong Communication: Excellent Verbal and Written communication skills are required for professional interaction with clients and insurance carriers., • Organizational Mastery: Possess very strong organizational skills and a meticulous, detail-oriented work style., • Tech Proficiency: Excellent computer skills, including strong proficiency in Microsoft Outlook, Word, and Excel., • Self-Starter Energy: Must be a self-starter with a positive, problem-solving energy who can work independently., • Growth Track: This position offers a direct path to transition into a licensed Account Executive (a high-value, inside client service role). We invest in training for your professional license., • Compensation: Competitive hourly compensation based on experience., • Preferred Experience: Candidates with prior insurance brokerage or agency experience will receive favored consideration and enhanced compensation. Company DescriptionWe are a niche' insurance brokerage providing insurance coverage to businesses, individuals and families. We specialize in the establishment and administration of Business and Personal Insurance Portfolios of clients with privately held businesses of all sizes.We are a niche' insurance brokerage providing insurance coverage to businesses, individuals and families. We specialize in the establishment and administration of Business and Personal Insurance Portfolios of clients with privately held businesses of all sizes.

Job DescriptionHR Coordinator 12-month assignment On-site, White Plains, NY; Pay Rate: $21-30/HR DOEJob Summary:We are seeking dynamic and versatile contingent workers to join our HR department for a period up to 24 months. In this role, you will have the opportunity to immerse yourself in the day-to-day operations of our HR team, contributing to various projects and tasks critical to our success while our team is engaged in an HR transformation project. Experience with SAP and SuccessFactors is a plus. This is an excellent opportunity for individuals looking to gain comprehensive HR experience within a supportive environment. Job Functions & ResponsibilitiesSupport the team with various administrative tasks and projects. • Serve as a point of contact for employees regarding HR-related inquiries. • Provide support to administer and execute human resource programs including but not limited to compensation, performance and talent management, & employee engagement. • Support the implementation of HR policies and procedures. • Assist with employee onboarding and facilitate new hire orientation. • Support HRBPs with reporting requests and prepare presentations as needed. • Ensure compliance with federal, state, and local employment laws and regulations. • Assist with audits and compliance reviews. • Performs all other duties as assigned.Skills• Highly responsive and customer focused professional who collaborates well with team members at all levels of the organization. • Ability to handle confidential information with discretion. • Strong organizational and time management skills. • Excellent verbal and written communication skills • Strong attention to detail and accuracy. • Problem-solving abilities and a proactive approach to tasks. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). • Familiarity with HR software and systems (e.g., HRIS) is a plus. • Strong interpersonal skills and the ability to work well with people at all levels. Education & Certifications• Bachelor’s degree in Human Resources, Business Administration, or a related field. • 1-3 years of experience in an HR role or administrative position.

Job Description Administrative Assistant / Client Service Trainee Ference-Gray Insurance Brokerage LLC, Port Chester, NY, USA • On-site The Opportunity We are a rapidly expanding insurance agency searching for a highly detail-oriented and personable Administrative Assistant to join our team. This role is not just an administrative position—it is a formal career path opportunity to train and transition into a licensed Account Executive (a salaried, internal client service position). You will learn the insurance brokerage business from the ground up while providing essential support that ensures our agency runs smoothly and our clients receive exceptional service. Key Responsibilities (Administrative & Client Support) You will be the organizational backbone of our office, handling critical day-to-day operations and directly supporting the Owner and the team. • Client Communication Hub: Manage incoming phone calls and emails, efficiently directing client inquiries to the appropriate team member., • Document Processing: Accurately and timely process high-priority paperwork, including:, • Certificates of Insurance (COIs) and ID Cards, • Motor Vehicle Reports (MVRs), • Endorsements, New Business, and Renewal policy documents., • System Management: Update and maintain our Agency Management System (AMS) to ensure data integrity and organizational efficiency., • Billing Resolution: Resolve client billing inquiries in a professional and effective manner., • Office Operations: Handle general office tasks, including filing, purchasing office supplies, and scheduling maintenance for office equipment., • Strong Communication: Excellent Verbal and Written communication skills are required for professional interaction with clients and insurance carriers., • Organizational Mastery: Possess very strong organizational skills and a meticulous, detail-oriented work style., • Tech Proficiency: Excellent computer skills, including strong proficiency in Microsoft Outlook, Word, and Excel., • Self-Starter Energy: Must be a self-starter with a positive, problem-solving energy who can work independently., • Growth Track: This position offers a direct path to transition into a licensed Account Executive (a high-value, inside client service role). We invest in training for your professional license., • Compensation: Competitive hourly compensation based on experience., • Preferred Experience: Candidates with prior insurance brokerage or agency experience will receive favored consideration and enhanced compensation. Company DescriptionWe are a niche' insurance brokerage providing insurance coverage to businesses, individuals and families. We specialize in the establishment and administration of Business and Personal Insurance Portfolios of clients with privately held businesses of all sizes.We are a niche' insurance brokerage providing insurance coverage to businesses, individuals and families. We specialize in the establishment and administration of Business and Personal Insurance Portfolios of clients with privately held businesses of all sizes.

Job Description Position Summary The Onboarding and Training Coordinator plays a key role in supporting the organization’s human resources functions, with a strong emphasis on training, compliance, onboarding, and employee engagement. This position ensures that employee records and training histories are accurately maintained, new hires are seamlessly onboarded, compliance with safety and organizational requirements is achieved, and HR initiatives are effectively supported across the company. Key Responsibilities and essential job functions include, but are not limited to: Learning & Development • Serve as System Administrator for the Learning Management System (LMS), maintaining employee training records and schedules., • Partner with HR Generalist and management to identify, schedule, and develop internal and external training opportunities., • Collaborate with the Safety Department to ensure timely completion of required safety training., • Coordinate company-wide anti-harassment & discrimination training., • Develop and deliver training materials using tools such as PowerPoint, video, and other platforms., • Track and analyze training metrics to measure effectiveness and recommend improvements; build dashboards (compliance status, completion rates); benchmark against best practices; and use surveys to receive feedback., • Support employee growth initiatives, including career pathing, aligning training with succession planning, and leadership development., • Train managers and employees on how to use the LMS tools effectively. Onboarding & Orientation • Manage end-to-end onboarding for new hires and rehires, ensuring a smooth, positive experience., • Oversee pre-employment requirements (background checks, drug testing) and completion of all paperwork and policies., • Set up ADP profiles, system access, and payroll readiness., • Coordinate and facilitate orientation sessions, including scheduling, materials, and HR presentations., • Serve as primary contact for new hires during their first 90 days, offering guidance and support., • Continuously improve onboarding processes for efficiency and engagement. Other Duties • Support HR compliance through recordkeeping, audits, and policy updates., • Assist with safety and compliance reporting., • Contribute to employee engagement initiatives (surveys, recognition, wellness)., • Monitor and track company ratings on platforms like Glassdoor, Indeed, and LinkedIn., • Partner with HR and Marketing on employer branding and recruitment via social media., • Create HR-related content highlighting company culture and employee success stories., • Provide day-to-day HR support to employees and managers, responding to inquiries and escalating issues as needed., • Perform additional duties as assigned. Qualifications • Bachelor’s degree in Human Resources, Business Administration, or related field preferred; equivalent experience considered., • 1 year of HR experience, ideally in training coordination, onboarding support, or HR operations., • Familiarity with Learning Management Systems (LMS), ADP, or similar HRIS platforms., • Knowledge of federal and state employment laws preferred., • Strong organizational skills, attention to detail, and ability to manage multiple priorities., • Excellent interpersonal and communication skills for partnering with managers, employees, and external vendors. Skills & Competencies • Proficiency in Microsoft Office Suite, HRIS, and learning management platforms., • Ability to maintain confidentiality with sensitive employee information., • Strong problem-solving, analytical, and follow-up skills., • Team-oriented mindset with the ability to work independently when required., • Comfortable presenting to groups., • Adaptable and proactive in a fast-paced environment. Physical Requirements: • Prolonged periods sitting at a desk and working on a computer., • Monday- Friday

Job DescriptionHR Coordinator, HRBP Benefits7-Month Temporary Assignment Position: HR Coordinator, HRBP Benefits Employment Type: Temporary (7-Month Assignment) Schedule: Full-Time, On-Site, Monday - Friday, Business Hours Compensation: $28 - $31/hour About This RoleMadison Approach Staffing is recruiting an organized and detail-oriented HR Coordinator to support the HR Business Partner team at our healthcare client for a 7-month assignment. This dynamic role combines administrative excellence, vendor management, and customer service in a fast-paced healthcare environment. If you thrive in a multifaceted HR role where no two days are the same, and you're looking to gain comprehensive healthcare HR experience, this opportunity is perfect for you! Position OverviewAs the HR Coordinator supporting the HR Business Partner team, you'll be the operational backbone ensuring smooth day-to-day HR functions across multiple facilities. From managing vendor relationships to coordinating new hire orientations and handling employee inquiries, you'll touch every aspect of the HR employee lifecycle while building valuable relationships with hiring managers and departments. Key ResponsibilitiesCustomer Service & Employee Support • Deliver exceptional customer service to internal and external candidates, hiring managers, and leadership, • Manage and respond to ASKHR inbox daily for assigned campus locations, • Serve as primary point of contact for HR inquiries and issue resolution, • Build and maintain strong relationships with hiring managers and departments across all facilities, • Provide front desk coverage and reception support as neededVendor Management & Contracted Staffing, • Verify credentials and licenses for contracted services within vendor management system (B4 Health), • Create requisitions and contracts for contracted staff requests within B4 Health system, • Establish contracted staff profiles in Kronos timekeeping system, • Maintain daily communication with departments and staffing agencies, • Coordinate contracted staffing needs across multiple departmentsNew Hire & Employee Lifecycle Support, • Assist HR Business Partner team with preparation and follow-up for new hire orientation programs, • Send email communications for 5/45 day surveys, 90-day performance evaluations, and exit surveys, • Track and manage non-productive hours reporting, • Support onboarding processes and ensure smooth employee transitionsReporting & System Administration, • Generate and analyze reports from B4 Health and Symplr Performance systems, • Provide user maintenance including password resets and account troubleshooting, • Assist with system updates and data integrity across HR platforms, • Support HR technology initiatives and process improvementsSpecial Projects & Additional Duties, • Participate in special projects and initiatives as assigned, • Support HR Business Partner team with ad hoc requests and departmental needs, • Contribute to continuous improvement of HR operations and processesWhat You'll NeedRequired Experience & Skills, • Proven administrative or HR coordination experience, • Excellent written and verbal communication skills with ability to analyze, explain, and present data effectively, • Strong multitasking abilities with demonstrated capacity to manage competing priorities, • Exceptional attention to detail with strong problem-solving and critical thinking skills, • Microsoft Office Suite proficiency including Word, Excel, PowerPoint, Outlook, and Access, • Ability to work independently while collaborating effectively with cross-functional teams, • Customer service mindset with professional demeanorEducation, • Associate's Degree required, • Bachelor's Degree preferredIdeal Candidate Profile, • Self-motivated with strong organizational skills, • Adaptable and comfortable in fast-paced healthcare environment, • Tech-savvy with ability to learn new HR systems quickly, • Relationship builder with excellent interpersonal skills, • Discreet and professional when handling confidential information, • Proactive problem-solver who anticipates needs

Job Description Administrative Assistant / Client Service Trainee Ference-Gray Insurance Brokerage LLC, Port Chester, NY, USA • On-site The Opportunity We are a rapidly expanding insurance agency searching for a highly detail-oriented and personable Administrative Assistant to join our team. This role is not just an administrative position—it is a formal career path opportunity to train and transition into a licensed Account Executive (a salaried, internal client service position). You will learn the insurance brokerage business from the ground up while providing essential support that ensures our agency runs smoothly and our clients receive exceptional service. Key Responsibilities (Administrative & Client Support) You will be the organizational backbone of our office, handling critical day-to-day operations and directly supporting the Owner and the team. * Client Communication Hub: Manage incoming phone calls and emails, efficiently directing client inquiries to the appropriate team member. * Document Processing: Accurately and timely process high-priority paperwork, including: * Certificates of Insurance (COIs) and ID Cards * Motor Vehicle Reports (MVRs) * Endorsements, New Business, and Renewal policy documents. * System Management: Update and maintain our Agency Management System (AMS) to ensure data integrity and organizational efficiency. * Billing Resolution: Resolve client billing inquiries in a professional and effective manner. * Office Operations: Handle general office tasks, including filing, purchasing office supplies, and scheduling maintenance for office equipment. * Team Projects: Proactively assist the team with various projects to ensure our clients are best served. Qualifications & Must-Haves * Strong Communication: Excellent Verbal and Written communication skills are required for professional interaction with clients and insurance carriers. * Organizational Mastery: Possess very strong organizational skills and a meticulous, detail-oriented work style. * Tech Proficiency: Excellent computer skills, including strong proficiency in Microsoft Outlook, Word, and Excel. * Self-Starter Energy: Must be a self-starter with a positive, problem-solving energy who can work independently. * Adaptability: Ability to adapt quickly to team needs and handle multiple tasks or projects simultaneously. Career Pathway & Compensation * Growth Track: This position offers a direct path to transition into a licensed Account Executive (a high-value, inside client service role). We invest in training for your professional license. * Compensation: Competitive hourly compensation based on experience. * Preferred Experience: Candidates with prior insurance brokerage or agency experience will receive favored consideration and enhanced compensation. Company DescriptionWe are a niche' insurance brokerage providing insurance coverage to businesses, individuals and families. We specialize in the establishment and administration of Business and Personal Insurance Portfolios of clients with privately held businesses of all sizes.We are a niche' insurance brokerage providing insurance coverage to businesses, individuals and families. We specialize in the establishment and administration of Business and Personal Insurance Portfolios of clients with privately held businesses of all sizes.