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Business executive jobs in Elizabeth, New JerseyCreate job alerts

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  • Secretary / Office Manager for Real Estate Business
    Secretary / Office Manager for Real Estate Business
    17 days ago
    Part-time
    Manor Heights, Staten Island

    Secretary / Office Manager for Real Estate Business Position Overview We are looking for a highly organized, reliable, and proactive Secretary / Office Manager to support the day-to-day operations of a real estate business. The ideal candidate is detail-oriented, professional, trustworthy, and capable of managing administrative tasks, coordinating schedules, communicating with clients and agents, and keeping office operations organized and efficient. Key Responsibilities Administrative & Office Management • Manage daily office operations and administrative activities., • Organize and maintain physical and digital files, records, contracts, and documents., • Prepare letters, reports, presentations, forms, and other business documents., • Monitor office supplies and coordinate purchasing when needed., • Handle incoming calls, emails, inquiries, and correspondence professionally., • Maintain calendars, appointments, meetings, and reminders., • Coordinate meetings, property viewings, inspections, and other schedules. Real Estate Support • Assist with the preparation and processing of real estate documents, contracts, listings, and transaction files., • Maintain accurate records of properties, clients, buyers, sellers, tenants, and transactions., • Coordinate with brokers, agents, clients, property owners, contractors, and other service providers., • Follow up on documents, signatures, payments, appointments, and transaction requirements., • Assist in preparing property listings and marketing materials., • Update property information, availability, pricing, and client records as needed., • Help monitor deadlines and ensure transactions and administrative requirements are completed on time. Client & Communication Support • Respond to client inquiries promptly and professionally., • Welcome and assist clients and visitors., • Coordinate communication between management, agents, clients, and external parties., • Make follow-up calls and send emails or messages as required., • Maintain a professional and customer-focused image for the company. Finance & Records Support • Assist with basic bookkeeping and expense tracking., • Prepare and organize invoices, receipts, payment records, and supporting documents., • Monitor collections, deposits, and outstanding payments when assigned., • Coordinate with the accountant or finance team regarding financial documentation. Qualifications • Bachelor's degree in Business Administration, Real Estate, Office Administration, or a related field is preferred., • 2–5 years of experience in office administration, executive/administrative assistance, property management, real estate, or a similar role., • Previous experience in a real estate environment is an advantage., • Strong organizational and time-management skills., • Excellent written and verbal communication skills., • Proficient in Microsoft Office/Google Workspace, including Word/Docs, Excel/Sheets, and email., • Comfortable learning and using real estate, CRM, accounting, or document-management systems., • Strong attention to detail and accuracy., • Ability to handle confidential information with discretion., • Professional, dependable, proactive, and able to work independently., • Good follow-up skills and ability to manage multiple priorities. Preferred Skills • Knowledge of real estate transactions, property management, or leasing processes., • Familiarity with property listing platforms and CRM systems., • Basic knowledge of accounting, invoicing, and financial record-keeping., • Strong customer service and relationship-management skills., • Ability to coordinate with multiple people and meet deadlines., • Problem-solving and decision-making skills. Work Schedule Employment Type: Full-time Work Location: [Office Location] Schedule: [Monday–Friday / Specific Schedule] Reports To: [Owner / Managing Director / Broker / General Manager] Key Performance Indicators Success in this role will be measured by: • Accuracy and organization of office records and documents., • Timely completion and follow-up of administrative and real estate tasks., • Responsiveness to clients, agents, and business partners., • Effective calendar, appointment, and transaction coordination., • Efficient management of daily office operations., • Professionalism, reliability, and confidentiality., • Ability to anticipate administrative needs and proactively resolve issues. Ideal Candidate The ideal candidate is someone who takes ownership, follows through, stays organized, and can be trusted to keep the business running smoothly behind the scenes. Experience in real estate is highly desirable, but strong administrative and office-management experience with excellent organizational skills will also be considered.

    Easy apply
  • Receptionist / Personal Assistant
    Receptionist / Personal Assistant
    26 days ago
    $18–$20 hourly
    Part-time
    Newark

    Personal Assistant / Executive Assistant Compensation: $18–$20 per hour (based on experience) Location: Primarily remote with frequent travel throughout the New York City, New Jersey, and Tri-State area. We are looking for an exceptional Personal Assistant who brings calm, professionalism, and reliability to everything they do. This role is ideal a naturally soft-spoken, pleasant, and welcoming voice who enjoys helping others and thrives in a fast-paced environment. The ideal candidate is someone who remains composed under pressure, communicates with kindness and confidence, and can represent the boss with warmth and professionalism in every interaction. What We’re Looking For • A naturally soft, calming, and pleasant speaking voice., • Extremely polite, respectful, and professional on the phone., • Patient, attentive, and an excellent listener., • Always answers calls and messages promptly and keeps communication flowing., • Highly dependable and available when the boss needs assistance., • Able to stay calm during stressful situations and solve problems without becoming overwhelmed., • Naturally kind and easy to work with, creating positive relationships with clients, vendors, and staff., • Excellent attention to detail and outstanding organizational skills., • Strong multitasking abilities while maintaining accuracy., • Trustworthy, discreet, and able to handle confidential information with professionalism., • Takes initiative instead of waiting to be told what to do., • Maintains a positive attitude and treats everyone with courtesy and respect., • Must have the flexibility and availability to travel throughout the New York City, New Jersey, and Tri-State area to assist with business meetings, events, festivals, errands, appointments, and other executive responsibilities. Responsibilities • Serve as the boss’s primary point of contact, handling calls, messages, and communications professionally., • Answer incoming calls with a warm, calming, and confident demeanor., • Manage schedules, appointments, reminders, and daily priorities., • Coordinate travel, hotels, transportation, and business logistics., • Accompany the boss to meetings, networking events, trade shows, festivals, and other business functions throughout the NYC/NJ Tri-State area when needed., • Communicate with customers, vendors, and business partners professionally., • Follow up on important tasks so nothing is overlooked., • Keep the boss informed of important developments while filtering distractions., • Help solve problems quickly and efficiently, allowing the boss to focus on growing the business., • Support hiring, scheduling, interviews, and administrative projects as needed., • Be flexible and available when important business matters arise. The Right Person We’re looking for someone who genuinely enjoys helping others succeed. You should be someone whose calm personality helps reduce stress, whose voice makes people feel comfortable, and whose professionalism reflects positively on the business. You are reliable, loyal, emotionally intelligent, and someone people naturally enjoy speaking with. This position offers opportunities to grow into a full-time Executive Assistant role with increased responsibilities, travel, and long-term career advancement for the right candidate.

    Immediate start!
    Easy apply
  • Secretary / Office Manager for Real Estate Business
    Secretary / Office Manager for Real Estate Business
    21 days ago
    Full-time
    Manor Heights, Staten Island

    Secretary / Office Manager for Real Estate Business Position Overview We are looking for a highly organized, reliable, and proactive Secretary / Office Manager to support the day-to-day operations of a real estate business. The ideal candidate is detail-oriented, professional, trustworthy, and capable of managing administrative tasks, coordinating schedules, communicating with clients and agents, and keeping office operations organized and efficient. Key Responsibilities Administrative & Office Management • Manage daily office operations and administrative activities., • Organize and maintain physical and digital files, records, contracts, and documents., • Prepare letters, reports, presentations, forms, and other business documents., • Monitor office supplies and coordinate purchasing when needed., • Handle incoming calls, emails, inquiries, and correspondence professionally., • Maintain calendars, appointments, meetings, and reminders., • Coordinate meetings, property viewings, inspections, and other schedules. Real Estate Support • Assist with the preparation and processing of real estate documents, contracts, listings, and transaction files., • Maintain accurate records of properties, clients, buyers, sellers, tenants, and transactions., • Coordinate with brokers, agents, clients, property owners, contractors, and other service providers., • Follow up on documents, signatures, payments, appointments, and transaction requirements., • Assist in preparing property listings and marketing materials., • Update property information, availability, pricing, and client records as needed., • Help monitor deadlines and ensure transactions and administrative requirements are completed on time. Client & Communication Support • Respond to client inquiries promptly and professionally., • Welcome and assist clients and visitors., • Coordinate communication between management, agents, clients, and external parties., • Make follow-up calls and send emails or messages as required., • Maintain a professional and customer-focused image for the company. Finance & Records Support • Assist with basic bookkeeping and expense tracking., • Prepare and organize invoices, receipts, payment records, and supporting documents., • Monitor collections, deposits, and outstanding payments when assigned., • Coordinate with the accountant or finance team regarding financial documentation. Qualifications • Bachelor's degree in Business Administration, Real Estate, Office Administration, or a related field is preferred., • 2–5 years of experience in office administration, executive/administrative assistance, property management, real estate, or a similar role., • Previous experience in a real estate environment is an advantage., • Strong organizational and time-management skills., • Excellent written and verbal communication skills., • Proficient in Microsoft Office/Google Workspace, including Word/Docs, Excel/Sheets, and email., • Comfortable learning and using real estate, CRM, accounting, or document-management systems., • Strong attention to detail and accuracy., • Ability to handle confidential information with discretion., • Professional, dependable, proactive, and able to work independently., • Good follow-up skills and ability to manage multiple priorities. Preferred Skills • Knowledge of real estate transactions, property management, or leasing processes., • Familiarity with property listing platforms and CRM systems., • Basic knowledge of accounting, invoicing, and financial record-keeping., • Strong customer service and relationship-management skills., • Ability to coordinate with multiple people and meet deadlines., • Problem-solving and decision-making skills. Work Schedule Employment Type: Full-time Work Location: [Office Location] Schedule: [Monday–Friday / Specific Schedule] Reports To: [Owner / Managing Director / Broker / General Manager] Key Performance Indicators Success in this role will be measured by: • Accuracy and organization of office records and documents., • Timely completion and follow-up of administrative and real estate tasks., • Responsiveness to clients, agents, and business partners., • Effective calendar, appointment, and transaction coordination., • Efficient management of daily office operations., • Professionalism, reliability, and confidentiality., • Ability to anticipate administrative needs and proactively resolve issues. Ideal Candidate The ideal candidate is someone who takes ownership, follows through, stays organized, and can be trusted to keep the business running smoothly behind the scenes. Experience in real estate is highly desirable, but strong administrative and office-management experience with excellent organizational skills will also be considered.

    Easy apply
  • Chef / Cook
    Chef / Cook
    2 months ago
    $22–$25 hourly
    Full-time
    Maplewood

    Pay: $22.00 - $25.00 per hour Job description: The Role Executing our Brunch menu, driving consistency, managing prep, and being the person we count on. Over time, you'll have real input on seasonal specials and menu direction. It's a chance to plant yourself in a community business that people genuinely love and build something with us. What You'll Do • Breakfast and lunch service (café menu: french omlettes, sandwiches, toasts, french toast, pancakes, salads, soups, seasonal specials), • Own kitchen prep, organization, and opening/closing standards, • Manage food inventory, ordering, and waste reduction You're a Great Fit If You: • Have 2+ years of kitchen experience, including inventory responsibility, • Run a clean, organized station and hold yourself to a high standard, • Are dependable — your team and your guests count on you showing up ready, • Want to be part of something, not just clock in and out, • Have a genuine interest in food that fits our aesthetic: seasonal, approachable, made with care About Us We're known for a warm, beautifully curated space, a scratch-made café menu, and a community that genuinely loves us. Benefits: • Paid time off Work Location: In person

    Easy apply
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