Administrative Support Coordinator for Senior Leadership
5 days ago
Las Cruces
Job Description Administrative Support Coordinator for Senior Leadership Families & Youth Innovations Plus (FYI+) Position: Full-Time Salary: $42,000 - $50,820 annually (3 levels based on experience and education) FLSA Status: Salaried/Exempt Department: Administration Job Summary The Administrative Support Coordinator provides comprehensive administrative coordination and support to FYI+'s senior leadership team, which consists of the Senior Director of Strategy, Senior Director of Quality & Operations, Senior Director of Programs and Services, and Grants and Contracts Associate. This role combines traditional executive support functions with specialized responsibilities including contract deliverables coordination, training administration, and cross-departmental project support. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting FYI+'s mission-driven work in behavioral health and community services across all organizational functions. What You'll Do: Executive & Leadership Support • Manage complex calendars and meetings for three Senior Directors, ensuring alignment with strategic priorities., • Coordinate logistics, materials, and technology for cross-functional leadership meetings., • Document and track meeting minutes and follow-ups across departments., • Support internal communications and travel arrangements for senior leadership.Financial & Administrative Operations, • Process requisitions, reimbursements, and COS forms; manage travel and expense tracking., • Coordinate billing documentation and support budget tracking across departments., • Assist with vendor and contractor administration for leadership initiatives.Contract & Project Support, • Track and submit contract deliverables; support grant-funded and quality improvement projects., • Maintain organized documentation systems and ensure compliance reporting., • Manage databases for contracts, projects, and quality metrics.Training & Educational Program Administration, • Administer Google Classroom courses and assessments for training initiatives., • Coordinate training logistics, materials, and participant tracking., • Provide tech support for educational platforms and maintain evaluation records.Specialized Program Coordination, • Support hospital intern rotations and data entry for project management systems., • Facilitate cross-departmental coordination and event logistics.Quality & Strategic Initiative Support, • Assist with quality documentation, accreditation, and compliance processes., • Associate's degree or equivalent experience in administrative support, business administration, or related field, • 3+ years experience in executive administrative support or similar coordination role, preferably supporting multiple executives, • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace applications, • Experience with Google Classroom or similar learning management systems preferred, • Excellent written and verbal communication skills with strong attention to detail, • Competitive salary commensurate with experience, comprehensive benefits package, professional development opportunities., • Benefits Compensation include health, dental, life insurance, short term and long term disability, supplement plans, • 403(b), PTO, and 14 paid holidays