People & Talent Coordinator
23 days ago
Seattle
Job Description Insidesource DEI Statement By nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to “unleash human and business potential.” We commit to being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business. Job Summary The People & Talent Coordinator plays a key role across the full employee lifecycle, supporting recruitment efforts and ensuring smooth day-to-day People operations across our global offices. This role has a broad impact across the People function, helping drive a positive employee experience from hiring through ongoing employment. The Coordinator supports the People Team by contributing to recruitment efforts with a focus on Service Operations roles, helping organize and execute People projects and processes, and providing compliance-focused onsite administrative support, including record-keeping, file maintenance, and HRIS entry. Essential Duties and Responsibilities Talent Acquisition & Recruiting (Service Operations) • Build relationships with Service Operations (warehouse and installation teams) managers, to support effective recruitment efforts., • Review, format, and post job openings for Service Operations roles; manage job descriptions and postings across platforms., • Source, screen, and interview Service Operations candidates, ensuring a consistent, positive candidate experience., • Use traditional and creative sourcing methods such as online job boards, Indeed, professional networks, and career fairs., • Schedule and coordinate interviews, manage communication between candidates and hiring teams, and handle last-minute scheduling changes., • Draft and deliver employment offers, coordinating with HR and hiring managers to ensure equitable and compliant offers., • Perform required background checks, MVRs, and DOT screening., • Partner closely with the Talent Team to support and balance additional open roles, helping ensure a positive experience for candidates and internal teams throughout the hiring process., • Maintain accurate applicant and interview records within the Applicant Tracking System. People Operations & HR Support Onboarding & Offboarding • Provide a welcoming and thoughtful onboarding experience by coordinating new hire paperwork, system access, and orientation support., • Serve as a trusted People Team resource by responding to internal and external inquiries with empathy, discretion, and accuracy., • Help bring company culture to life through engagement initiatives such as All-Hands meetings, employee celebrations (birthdays, anniversaries, milestones), and activities that strengthen connection across teams and offices., • Champion accurate and thoughtful management of employee records in alignment with legal requirements and internal standards., • Maintain HR systems and employee data to ensure consistency, integrity, and readiness for reporting and workforce insights., • Work to build a foundation in employee relations, including knowledge of employment laws and workplace policies., • Be a collaborative partner to the People Team by supporting key initiatives, programs, and projects that enhance employee experience and organizational culture., • Support the local Service Managers with safety initiatives and training (Safety Manual compliance, Worker’s Comp case management, DOT). Insidesource Core Responsibilities • Exemplify Insidesource values of Team First, Client Led, Change Makers, Experience Focused., • Participate in All Company Meetings and Regional Town Halls., • Embody diversity, equity, and inclusion in our Insider community and business practices. Skills, Knowledge, Experience Required • Experience in an HR coordinator, Recruiting, or relevant human resources/administrative position., • Strong customer service orientation and collaborative mindset., • Excellent interpersonal, written, and verbal communication skills with the ability to engage across all levels of the organization., • Proven ability to multitask, prioritize, and manage competing deadlines in a fast-paced, evolving environment., • Exceptional attention to detail, organization, and follow-through., • Analytical and problem-solving skills with the ability to think both strategically and operationally., • Demonstrated professionalism, integrity, and discretion in handling confidential information., • Ability to see the “big picture” while managing day-to-day People Operations and recruiting activities., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe, and Docusign., • Familiarity with ADP HRIS and Applicant Tracking Systems preferred., • The ideal candidate demonstrates sound judgment, initiative, and strong communication skills, and embodies Insidesource’s values of Team First, Client Led, Change Makers, and Experience Focused.