Administrative Assistant
2 days ago
Chandler
Job Description Harder Mechanical is one of the nation’s largest mechanical contractors with an outstanding reputation for working safely, meeting tough schedules, and delivering quality projects. Based in Portland Oregon, we work primarily in the 11-western states with regional offices in Reno, NV; Phoenix, AZ, Richmond, CA, and Salt Lake City, UT. As an Administrative Assistant, you will be working with our project team on administrative tasks at a semi-conductor project site in Chandler, AZ. In this role, you will be responsible for supporting the job site team in all office duties and miscellaneous tasks. The successful candidate will demonstrate a high attention to detail, ability to multitask, and experience working within a team environment. This position is not eligible for remote work as is an in-person role at our jobsite trailer. The schedule for this position is 7am-3:30pm Monday through Friday. Successful projects do not complete themselves. Our team of curious and passionate people build on Harder's reputation every day through their actions. We offer professional development opportunities, industry-leading benefits, and the chance to work on projects that will change the built environment forever. Find out more at . Admins at Harder perform the following daily tasks: • Support the construction team on-site with data entry, and completing tasks critical to business success, • Enter project information and documentation into the project management software and MS Excel logs are required, • Schedule and coordinate meetings, appointments and maintains calendars, • Coordinate staff lunches and teambuilding outings as needed, • Prepare and distribute daily/weekly communications including reports, invoices, transmittals, and various other documents, • Support key processes such as timecard submissions, scheduling transfers and new hires into safety training etc., • Prepare reports for the construction team using MS Excel, • Work with the payroll department to aid a smooth and accurate payroll system, • Communicate clearly and effectively with internal and external stakeholders and corporate headquarter personnel, • Maintain accurate project documentation control by creating and organizing filing systems according to company procedures, • Support the field with material purchases and PO tracking, • Report to the Project Manager, or as designated, • Computer skills, proficient with MS Office Word and Excel, including an eagerness to learn software which is proprietary to Harder, • Strong organizational skills, • Excellent verbal and written communication skills, able to communicate clearly and well to internal and external business partners, • Ability to effectively interact with the construction industry personnel and home office staff members, • Experience organizing, maintaining, and logging documents, • Ability to maintain confidentiality, • Experience reading construction drawings a plus, but not required, • Previous successful experience in a construction office environment, • Experience with data entry, • 1-2 years in an administrative role, • Competitive salary, • Comprehensive medical, dental, and vision benefits – 100% of employee premiums are paid by the company, • Generous retirement package includes: 10% retirement contribution made by the company and a company match up to 2% of your annual salary, • Profit sharing, • Discretionary annual bonus, • Paid vacation and holidays, • Harder University training and development, as well as other paid professional development opportunities This position is hourly. No recruiters. No phone calls, please. About Harder Harder Mechanical Contractors is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, genetic information, veteran status, or any other characteristic protected by federal, state or local nondiscrimination laws. Our hiring policy reflects and affirms Harder’s commitment to the principles of fair employment. Harder does not discriminate regarding the terms and conditions of employment based on any characteristic protected by federal, state or local nondiscrimination laws. It is Harder’s policy to maintain a drug and alcohol-free work environment. Employment offers are conditional upon successfully passing a drug and alcohol test, background checks, reference checks, and as required by law, regardless of citizenship or national origin, documented proof of authorization to work in the United States. Powered by JazzHR Ip3D1XEnHy