Program Analyst (Navy) - Washington Navy Yard
hace 6 días
Washington
Position Description & Qualifications If you seek a rewarding, high profile and challenging position supporting projects for the US Navy, Serco has a great opportunity for you! As the Program Analyst (Navy), based in the Washington Navy Yard in Washington, D.C., you will support the NAVSEA Safety Program and assist in maintaining and updating NAVSEA Instructions, following the Department of the Navy (DON) Correspondence Manual. Serco provides direct support to NAVSEA's mission of centralized life cycle engineering, class maintenance, and modernization planning. This position is contingent upon your ability to maintain/transfer a DoD Secret security clearance In this role, you will: * Prepare reports and briefings for Senior Management. * Coordinate, schedule and participate in meetings, forums and other activities/events to include drafting agendas, sending meeting invites, recording meeting minutes and actions. * Perform clerical duties and errands, such as sorting and sending mail, updating the NAVSEA Safety key personnel directory, tracking and distributing taskers from official electronic systems (e.g. ETMS2), processing visit requests, welcoming Safety Director visitors, answering phone calls, taking and delivering messages, among others. * Maintain files and apply records management guidelines in accordance with DON policy and directives. * Update paperwork, maintain documents, create and submit correspondence packages routed to a variety of internal and external stakeholders. * Collect, compile, input, and analyze information and generate reports for complex administrative projects requiring technical analysis and input from various segments of the organization. * Provide program management, financial and administrative support to the Safety Director. * Manage action item tracking and reports. * Attend conferences, working groups, teams and meetings as assigned. * Provide administrative services to include, but not limited to, reception and message services, events coordination to include site planning, and guest/logistics support. * Coordinate meetings, adjudicate schedule conflicts, and provide meeting minutes and agendas. * Package Naval correspondence; formatted, revised, processed, router, and mail unclassified and classified correspondence. Additional duties include distributing, faxing, reviewing, editing, and filing correspondence. * Package military and civilian awards; create, format, revise, route, and deliver. * Prepare Continental United States (CONUS) and Outside Continental United States (OCONUS) travel arrangements and travel reimbursement requests for approval using DTS for designated Government personnel within the NAVSEA Safety Department. * Coordination of travel arrangements includes preparing foreign travel requests and Anti- Terrorism/Force Protection (AT/FP) Plans. Review travel orders and vouchers for accuracy prior to approval. * Coordinate conference room support; duties include operating audio/visual equipment, providing technical assistance and Video Teleconferencing (VTC) for NAVSEA Safety for classified and unclassified meetings. * Prepare visit request documentation for all Government employees to include utilizing Defense Information System for Security (DISS). * With the appropriate technical oversight of NAVSEA Safety officials, draft Standard Operating Procedures (SOPs), annually review and update as appropriate. * Organize material, perform data analytics, and complete writing assignments according to set standards regarding, clarity, conciseness, style, and terminology. * Review and edit material prepared by other writers and recommend revisions or changes in scope, format, and content. Assist/lead with preparing briefing material for leadership. * Review, format and route correspondence for signature. * Input new action items into appropriate tracking systems & mark complete the reviewed items via Program Office letters. * Locate/retrieve/reproduce and distribute documents. * Update tracking systems with information from weekly meetings. * Coordinate with other internal and external entities to obtain a thorough understanding of correspondence products and requirements. * Assign and track action items on a daily basis using email and official web-based applications. * Review action item responses for proper content and format, and ensure that necessary approvals are obtained. * Transmit daily and weekly reminder emails to personnel (and their supervisors) with assigned actions specifically highlighting overdue and imminent action items. * Produce quarterly metrics related to action item status, maintain a filing system of incoming and outgoing action items, and update the filing system weekly. * Arrange, coordinate, and support NAVSEA Safety Director sponsored meetings. * Provide administrative support including maintenance of the NAVSEA Safety Director filing system and calendars, letter and brief sheet preparation, management of supply orders, training certification completion tracking, and briefing preparation. * Draft, revise, log, and maintain office correspondence. * Develop and produce award materials to honor the contributions of the NAVSEA Safety workforce. * The support effort shall include conducting data reviews; developing analyses; generating reports and briefings; and coordinating material, personnel, and resources to support Program Office operations. * Effort shall include working closely with senior government personnel to coordinate milestone reviews, disseminating meeting material/information, coordinating participant schedules, and ensuring meetings/reviews are successfully executed. * Employ requisite DoD and DoN networked systems to provide such technical services. * Support government personnel in the development of program communications to include technical briefs, responses to inquiries from program stakeholders, and consolidating information for use in official responses to stakeholders. To be successful in this role you will have: * An active or current Secret Clearance or Interim Secret Clearance * US Citizenship * Ability to obtain a government-issued CAC * Bachelor's degree * Or an Associate's Degree and 2 years of additional experience will be considered in lieu of Bachelor's Degree * Or a High School Diploma/GED and 4 years of additional experience will be considered in lieu of Bachelor's Degree * 5 years of experience * Professional experience utilizing Microsoft Office suite of tools * Ability to work on-site 5 days per week at the Washington Navy Yard in the DC Metro Area * Ability to travel up to 10% of the time Additional desired experience and skills: * Basic knowledge of Occupational Safety and Health Administration (OSHA) regulations preferred * Familiar with DoD acquisition lifecycle processes preferred Take this opportunity to join a high-performing team, advance your career, and make a real difference supporting America's Navy. Join the Serco team today! Company Overview Serco Inc. (Serco) is the Americas division of Serco Group, plc. In North America, Serco's 9,000+ employees strive to make an impact every day across 100+ sites in the areas of Defense, Citizen Services, and Transportation. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Serco serves every branch of the U.S. military, numerous U.S. Federal civilian agencies, the Intelligence Community, the Canadian government, state, provincial and local governments, and commercial clients. While your place may look a little different depending on your role, we know you will find yours here. Wherever you work and whatever you do, we invite you to discover your place in our world. Serco is a place you can count on and where you can make an impact because every contribution matters. To review Serco benefits please visit: . If you require an accommodation with the application process please email: or call the HR Service Desk at 800-628-6458, option 1. Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email. Candidates may be asked to present proof of identify during the selection process. If requested, this will require presentation of a government-issued I.D. (with photo) with name and address that match the information entered on the application. Serco will not take possession of or retain/store the information provided as proof of identity. For more information on how Serco uses your information, please see our Applicant Privacy Policy and Notice. Serco does not accept unsolicited resumes through or from search firms or staffing agencies without being a contracted approved vendor. All unsolicited resumes will be considered the property of Serco and will not be obligated to pay a placement or contract fee. If you are interested in becoming an approved vendor at Serco, please email . Serco is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. Pay Transparency Our Total Rewards package includes competitive pay, performance-based incentives, and benefits that promote well-being and work-life balance-so you can thrive both professionally and personally. Eligible employees also gain access to a wide range of benefits from comprehensive health coverage and health savings accounts to retirement plans, life and disability insurance, and time-off programs that support work-life balance. Program availability may vary based on factors such as contract type, location, hire date, and applicable collective bargaining agreements. Salary range: The range for this position can be found at the top of this posting. This range is provided as a general guideline and represents a good faith estimate across all experience levels. Actual base salary will be determined by a variety of factors, including but not limited to, the scope of the role, relevant experience, job-related knowledge, education and training, key skills, and geographic market considerations. For roles available in multiple states, the range may vary to reflect differences in local labor markets. In addition to base salary, eligible positions may include other forms of compensation such as annual bonuses or long-term incentive opportunities. Benefits - Comprehensible benefits for full-time employees (part-time employees receive a limited package tailored to their role): * Medical, dental, and vision insurance * Robust vacation and sick leave benefits, and flexible work arrangements where permitted by role or contract * 401(k) plan that includes employer matching funds * Tuition reimbursement program * Life insurance and disability coverage * Optional coverages that can be purchased, including pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection * Birth, adoption, parental leave benefits * Employee Assistance Plan To review all Serco benefits please visit: . Serco complies with all applicable state and local leave laws, including providing time off under the Colorado Healthy Families and Workplaces Act for eligible Colorado residents, in alignment with our policies and benefit plans. The application window for this position is for no more than 60 days. We encourage candidates to apply promptly after the posting date, as the position may close earlier if filled or if the application volume exceeds expectations. Please submit applications exclusively through Serco's external (or internal) career site. If an applicant has any concerns with job posting compliance, please send an email to: .
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