Payroll and Billing Specialist
hace 5 días
Jacksonville
Reporting Structure This position will report directly to the Senior Finance Manager and will partner closely with the Senior Accountant. You can read more about members of the team on our website. The Work iMethods is looking for a Payroll & Billing Specialist who loves people just as much as they love processes. Our employees and consultants depend on their pay being right, and our hospital clients depend on their invoice being right. Getting the details right, and responding quickly when questions arise, is what makes this role matter. As a member of the Finance team, the Payroll & Billing Specialist will own two recurring cycles the business runs on. The first is payroll: bi-weekly payroll for internal employees and weekly payroll for consultants, processed accurately, on time, and in accordance with applicable requirements and company policies. The second is client billing: converting approved consultant time into accurate weekly invoices, delivering them through each client’s required channel, and owning the day-to-day collections effort that follows. This role requires a high level of accuracy, confidentiality, organization, and follow-through, along with close partnership across Finance, Human Resources, Recruiting, and Client Results. This is a hybrid, exempt position based in Jacksonville, FL. Key Responsibilities will include: Payroll • Own bi-weekly employee payroll and weekly consultant payroll, accurately and on deadline., • Verify hours, rates, deductions, reimbursements, bonuses, and commissions before processing., • Process adjustments, corrections, off-cycle payments, and final payments as needed., • Maintain payroll records for new hires, terminations, compensation changes, and deductions., • Support payroll tax and withholding administration and applicable wage and hour compliance., • Maintain confidentiality of payroll data and support year-end payroll activities. Client Billing & Invoicing • Own the weekly client billing cycle from approved consultant time through invoice delivery., • Verify approved time in Bullhorn, confirming hours, bill rates, and work order coverage., • Generate and issue invoices in Bullhorn/Sage Intacct and through client portals and VMS platforms, as needed., • Process corrections, credits, and rebills; maintain client rates, contacts, and payment terms., • Partner with Recruiting and Client Results on missing or disputed time. Collections & Accounts Receivable • Own the routine collections effort and the accounts receivable aging follow-up cadence., • Contact client accounts payable on past-due balances and document commitments., • Apply customer payments and research short pays, deductions, and unapplied cash., • Escalate disputes and at-risk accounts to the Senior Accountant with a recommended next step. Reconciliation & Reporting • Reconcile payroll before it is finalized and resolve discrepancies at the source., • Tie billed revenue to consultant payroll and to the general ledger., • Prepare payroll, billing, and receivables reporting, including aging and DSO trends., • Support audits and year-end processes, researching discrepancies through to resolution. Support & Process Improvement • Serve as the point of contact for payroll questions and client billing inquiries., • Partner with Human Resources so changes affecting payroll are processed accurately., • Maintain documented payroll, billing, and collections processes, procedures, and calendars., • Improve accuracy, controls, and automation, including tighter ATS-to-ERP integration., • Serve as cross-trained backup for accounts payable during peak periods. We’re Looking for Someone Who: • Has a natural curiosity and a desire to help people, • An inclination to engage in work with accuracy and empathy, • Is organized, detail-oriented, and the ability to juggle multiple priorities, • Is capable of communicating clearly, collaborating easily and building meaningful relationships, • Has an ability to thrive in a fast-paced, culture-first environment, • Is comfortable owning recurring deadlines that other people are counting on Required Education and Work Experience: • 3+ years of payroll processing or payroll administration, independently managing recurring cycles., • 2+ years of billing, accounts receivable, collections, or other bookkeeping experiences., • Working knowledge of payroll practices, deductions, payroll taxes, and wage and hour rules., • Experience with an ERP such as Sage Intacct and an ATS such as Bullhorn is a plus., • Strong Excel proficiency and comfort working across payroll, billing, and financial systems., • Strong analytical and reconciliation skills with exceptional attention to detail., • Ability to manage multiple recurring deadlines and follow issues through to resolution., • Professional communication skills, including client conversations about outstanding balances., • Demonstrated ability to handle confidential and sensitive information appropriately., • Degree in Accounting, Finance, Business Administration, or a related field preferred, or equivalent experience. Compensation: • Competitive base salary., • Generous incentive program., • Generous health benefits., • Generous vacation, holiday and family leave policies. Our firm offers you the potential to build something new and exciting upon an already established foundation of the last 20+ years. This position will provide an executive level opportunity to have a seat at the table on all strategic initiatives of iMethods. We believe in building a sustainable future for iMethods and we believe that you will play a vital role in the construction of that future. iMethods is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.