Administrative Coordinator
hace 25 días
Mesa
Job Description Do you thrive in a service-oriented environment where you are part of a collaborative team? Do you want to have a career with a company that values its employees? We are CCMC, a community management company specializing in master-planned communities. Our vision of inspiring a resident-centric focus is brought to life by our core values: Integrity, Respect, Service and Community. About the Community: The goal of this master planned community is to embrace the philosophy of new urbanism. This philosophy brings residents out of their homes to join the neighbors, while remaining in their own community. We provide large parks with ample opportunity for recreation and social events at our community center, many distinctive neighborhoods, pedestrian friendly environments, as well as commercial facilities. The community consists of single family homes, patio homes and luxury apartments. At CCMC, our Administrative Coordinator plays a crucial role in executing our company’s purpose statement: We build community by bringing people together in the neighborhoods where they live and in the offices where we work. Simply put, we create experiences that connect people. The Administrative Coordinator will maintain a high degree of customer service in all resident inquiries and interactions; answer a high volume of phone calls and emails, and provide general information or re-direction to appropriate departments; all while learning and growing their administrative, communications, and accounting skills. What you’ll accomplish: • Assist with Administrative, Accounting, and other clerical needs using a variety of office equipment, software, and tools, • Open, log in and appropriately disseminate all incoming mail and deliveries, • Accept Association payments, process checks for immediate posting, and assist Homeowners with payment options/methods and waivers of late fees or fines, • Manage accounts payables processes, including coding of invoices, maintenance of all expense backup documentation, and ensuring association checks are handled and distributed with the utmost care, • Inventory, maintain and order office and janitorial supplies, • Professional and adaptable, demonstrate good time management and organizational skills and have demonstrated an ability to maintain the confidentiality of business matters, • Self-motivated, dependable, organized, and efficient with excellent problem-solving skills, • Computer skills that include a strong working knowledge of MS Office programs such as Outlook, Word and Excel, • Able to communicate effectively orally and in writing, and have high attention to detail, • Have excellent telephone manner, with a commitment to the highest customer service possible, • Candidates must be able to sit or stand for extended periods and attend and community events as required, • Must have a valid driver’s license in the state of employment and must have reliable means of transportation as a personal vehicle may be required to perform certain responsibilities, • Must be available to work a flexible schedule to meet the needs of the site as determined by the Community Manager, including possible evenings and weekends. The physical requirements can vary, but generally, they may include: • Lifting and Carrying: Occasionally lifting and carrying supplies or equipment up to 25 pounds., • Extended Sitting or Standing: Capability to sit or stand for extended periods during meetings or events., • Manual Dexterity: Skills in using technology, including computers and mobile devices. What we offer: • Comprehensive benefits package including medical, dental, and vision, • Wellness program, • Flexible Spending Accounts, • Company-matching 401k contributions, • Paid time off for vacation, holidays, medical, and volunteering, • Paid parental leave, • Training and educational assistance, • Support programs, including Employee Assistance Program and Calm Health, • Optional benefits including short- and long-term disability, life insurance, and pet insurance, • Most importantly, a caring team who is dedicated to your success!