Project Assistant
il y a 2 mois
Fort Collins
Job DescriptionProject Assistant Compensation: $20-28/hour depending on qualifications and experience Work Hours: Monday-Friday from 8:00-5:00pm Location: In Office – Fort Collins, Colorado Employment Type: Full-Time Benefits: • Paid time off, • 401(k) with matching, • Health insurance, • Optional Health Savings Account (HSA), • Dental insurance, • Vision insurance Key Responsibilities: Project Assistance • Support proposal efforts, project setup, and maintenance of project records, • Manage incoming and outgoing mail, shipping, and delivery logistics, • Maintain receipts and documentation to support invoice tracking and recordkeeping, • Assist with sample inventory and procurement of equipment, consumables, and supplies, • Provide project support including printing, scanning, filing, document organization, and file transfers, • Assist with travel booking and logistics for employees, including flights, lodging, transportation, and itineraries, • Assist with compilation, formatting, proofreading, and quality review of project memos, lab reports, proposals, and other internal or client-facing documents, • Organize and archive project files and maintain shared repositories (templates, resumes, SOQs, and marketing materials) in accordance with internal standards, • Schedule meetings and assist with coordination of recurring internal meetings and client meetings, • Maintain a clean, organized, and functional office environment, including shared spaces, pantry/fridge, and supply areas, • Maintain a clean, organized, and functional office environment, including shared spaces, workstations, pantry/fridge, and supply areas, • Order and restock office supplies and maintain inventory and equipment records, • Coordinate office services, maintenance, and technology needs with vendors, IT, and appropriate personnel, • Ensure workstations for guest workers and new employees are prepared and functional, • Track employee PTO, travel schedules, and maintain related calendar updates, • Strong communication, organization, and time-management skills, • Exceptional attention to detail and accuracy, • Professional and effective interpersonal skills, • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), • Reliable, trustworthy, and able to handle sensitive information with discretion, • High integrity and professionalism, • Ability to take direction well, learn quickly, and work independently when needed, • Editing and technical writing experience preferred, • Desktop publishing experience (Adobe Acrobat or similar) preferred SqQnMVE1Qh