HYBRID - Executive Assistant II: 26-00063
hace 14 días
Newport Beach
Job Description HYBRID - EXECUTIVE ASSISTANT II Location; Newport Beach, CA (4 days onsite) JOB DESCRIPTION We are currently seeking a highly skilled Executive Assistant to join our client’s People Experience Division. This hybrid position requires on-site presence in the Newport Beach, CA office for at least four days each week and reports to the SVP, Global Head of HR Operations. In this role, you will provide comprehensive administrative and technical support to approximately 5-7 senior leaders and their teams, playing a pivotal part in organizational efficiency and success. KEY RESPONSIBILITIES • Anticipate the needs of the assigned senior leadership team and ensure leaders are fully prepared with necessary materials and information to respond to demanding schedules and business requirements., • Develop a strong understanding of the general responsibilities of supported senior leaders and their teams to facilitate informed decision-making., • Proactively manage assigned calendars, responding promptly and efficiently to changes in schedules., • Coordinate and oversee all aspects of travel planning, considering the full impact of each trip and making recommendations as needed., • Support the preparation and execution of full team meetings, including room logistics, technical setup, agenda creation and finalization, and communication with participants., • Work independently with limited guidance, anticipating executive and team requirements and offering suitable solutions and options as situations arise., • Establish and maintain strong engagement with team members to ensure ongoing, clear communication across all parties., • Maintain strict attention to detail in written materials, supporting document preparation for senior leaders and Board-level presentations., • Assist in planning and coordinating events such as meetings, conferences, and team gatherings., • Prepare and submit expense reports in compliance with company policies and procedures., • Utilize advanced skills in Microsoft Word and PowerPoint to create polished presentations for senior leadership., • Demonstrate flexibility in scheduling to support in-person work requirements as needed., • Provide backup support for other Executive Administrative Specialists for coverage and special assignments., • Complete various miscellaneous tasks and projects assigned by leadership. QUALIFICATIONS • Minimum of 5 years of administrative experience supporting multiple senior executives., • Approachable, professional, and self-motivated, with a positive, collaborative, and can-do team player attitude., • Ability to make decisions related to planning, organizing, and scheduling work with limited supervision., • Excellent organizational and prioritization skills, with the ability to manage multiple tasks, think independently, maintain confidentiality, exercise discretion, and adapt quickly to changes and time-sensitive projects., • Exceptional creative problem-solving and administrative abilities to manage complex situations, including resolving administrative conflicts as necessary., • Extremely detail-oriented and capable of exercising sound judgment in all tasks., • Strong oral and written communication skills, and the ability to work effectively with individuals at all organizational levels, including coordinating across departments., • Advanced proficiency with Microsoft Office 360 applications (Excel, PowerPoint, Teams, and Outlook)., • Preferred experience in facilitating virtual meetings., • Demonstrated proactive initiative and strong problem-solving abilities., • Capable of receiving initial direction and independently completing work with minimal supervision., • Responsive and attentive to the needs of both the team and clients., • Exhibit a customer service-oriented mindset, always maintaining a positive and professional attitude., • Champion operational effectiveness and best practices, including identifying opportunities to streamline, halt, or automate processes for both administrative staff and supported personnel. Company DescriptionPlatinum Resource Group is a professional level consulting firm, providing resources to Fortune 1000 client companies in the areas of technology, human resources, accounting, finance, business systems and supply chain, on a contract and interim basis. PRG has operations in Orange County, San Diego, Los Angeles and San Francisco. As a W-2 employer we offer our consultants direct deposit bi-weekly payroll, health, dental, vision benefits, and referral bonuses.Platinum Resource Group is a professional level consulting firm, providing resources to Fortune 1000 client companies in the areas of technology, human resources, accounting, finance, business systems and supply chain, on a contract and interim basis. PRG has operations in Orange County, San Diego, Los Angeles and San Francisco. As a W-2 employer we offer our consultants direct deposit bi-weekly payroll, health, dental, vision benefits, and referral bonuses.