Executive Assistant
15 days ago
Columbia
The Executive Assistant will provide high-level administrative support to the Administrative Services Department, the President & CEO and other designated executive staff. Support functions include overall administrative activities as requested by the executive team and serving as a liaison to the Board of Directors and executive management for a variety of functions. Must be able to pass background and credit check. Essential Functions • Provides high-level administrative support and assistance to the President & CEO and other assigned executive staff., • Handles assigned research to obtain information, performs analysis and formulates reports required by the President for key decisions., • Performs diversified administrative tasks including coordinating communications, responding to incoming calls and conveying important, detailed messages, managing calendar for President & CEO, drafting letters, memos, invoices, reports, and compiling other documents needed for internal/external meetings., • Arranges travel and accommodations for executives., • Schedules meetings on behalf of the President & CEO and executives., • Attends meetings as needed, taking notes and recording minutes., • Plans, coordinates, and organizes various company-wide events., • Handles special projects and performs additional duties as assigned by President & CEO and executives., • Facilitates communication to Board members to include information related to the annual board schedule, scheduling meetings, and other board related functions as needed and directed by the President & CEO or Board Secretary., • Coordinates with the Operations and Facilities Department for accommodations needed related to meetings of the Board of Directors and other outside parties as requested by the President & CEO., • Assists the Board Secretary with board related functions including distribution of materials prior to meetings, attendance at meetings/conference calls and taking minutes as needed., • Maintains discretion and confidentiality while processing highly sensitive information., • Assists in various projects and scheduling as needed., • Other duties as assigned. Education and Experience • High School Diploma required., • Associate or Bachelor’s degree in business related field preferred., • 4 years of experience in an executive assistant role and/or equivalent experience in related area required. Skills and Abilities • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems., • Strong typing skills, clear and accurate writing, and careful attention to grammar in all communications., • Demonstrates core values of respect, integrity, great service, high value for employees and customers, transparency and teamwork, through actions and behaviors., • Ability to maintain a growth mind-set, manage strategically and think innovatively., • Ability to communicate effectively, both verbally and in writing with all levels of management, staff and internal/external stakeholders., • Sound interpersonal skills with the desire to build mutually beneficial relationships internally and externally., • Excellent organizational skills, attention to detail, and time management skills with a proven ability to manage multiple competing priorities and meet deadlines., • Ability to act with integrity, professionalism, and confidentiality., • Ability to accept accountability for decisions, actions and results., • Proficient with Microsoft Office Suite and related software.