Office & Admin jobs in Aurora, IL - Page 3Create job alerts

This role involves handling administrative tasks, coordinating sales activities, managing customer interactions, and ensuring smooth workflow within the sales department. Collaborate with other departments to ensure seamless communication and workflow. Ability to work independently and as part of a

The ideal Rack Beauty Concierge enjoys working in a fast-paced, high-energy environment. Share your love of beauty trends and tell customers all about product knowledge.

The Patient Care Tech, under the directions of a Registered Nurse (RN) and, according to established procedures, performs patient care tasks and patient care procedures necessary to provide for the care, comfort and safety of patients. Our more than 25,000 team members and more than 6,000 physicians

The Future Of Fitness Is Here!.BODY20 is a one-of-a-kind, technology-assisted training program that helps people maximize their body's natural fitness capacity and muscle activation.By combining personalized one-on-one training with body gear that sends electrical impulses into the deep tissue of yo

The Practice Coordinator is responsible for managing the front office daily activities for their practice location, ensuring quality customer service to in-person and remote patients and clinicians.Location: 2124 Ogden Avenue STE 301 Aurora, IL 60504.Create a positive work environment; be a culture

Executive Assistant To The Director At Fermilab. What your day-to-day as the Executive Assistant to the Director at Fermilab will look like:.

Prior retail sales, operations, maintenance, or customer-focused experience preferred.

Now Hiring an Staffing Assistant in the Aurora Area.

Minimal weekday hours required, join for weekends only! Generous Team Member discount $400 bonus for every referral hired with NO LIMIT Additional terms and conditions apply.At David's Bridal, we empower our customers and our employees to stay true to their dreams and find the one, whether that mean

Assist nurses and doctors with basic medical care and procedures.

This role goes beyond typical administrative assistant dutiesit's about delivering knowledgeable service while confidently communicating in the language of veterinary care. We invest in your future while you care for our pets today. Hands-on training and mentorship to support long-term growth across

Patient Care Technician-Delnor Orthopedic/Oncology Unit Full Time Nights. The Patient Care Technician reflects the mission, vision, and values of NM, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all

Job DescriptionBenefits: • 401(k), • Competitive salary, • Dental insurance, • Employee discounts, • Health insurance, • Opportunity for advancement, • Paid time off, • Great small business work environment, • Flexible scheduling Job Summary We are seeking a PERSON TO WORK AT THE Front Desk and back office with a Medical Assistant background to join our team! As a Fron Desk Receptionist / Medical Assistant, you will be preparing for each patient visit by running Realtime Eligibility, Communicate Insurance Co-payments and Deductibles, preparing charts and placing notes before their arrival, providing routine support alongside nurses and medical staff, and assisting with keeping track of tests and lab reporting to ensure everything arrives on time, and the patient is kept informed on their condition and care. You will also be helping manage the inventory of medical supplies, setting up machines and testing equipment, and cleaning instruments and rooms as needed. The ideal candidate has strong customer service skills, an interest in learning more about the working medical environment and has previous Medical Office experience. Responsibilities • Prepare the clinic for opening each day by reviewing the facility, opening all systems applications, and preparing new patient registration packets and required documents, • Greet patients, provide patients with initial paperwork, and obtain copies of insurance and identification cards, • Register patients, update patient records, verify insurance accurately and timely manner, and check patients out, • Determine, collect, and process patient payments and address collection and billing issues, • Prepare for the patient visit, including Checking Insurance information, pulling charts and notes, as well as setting up medical equipment, • Clean instruments and equipment after use, • Answer phones and field questions about medical issues, identifying visit needs, • Assist nurses and doctors with basic medical care and procedures, • Track lab results, call in prescriptions, and handle basic medical office duties, • Respond promptly to customer needs, provide excellent customer service, assist patients with follow-up appointments, and fulfill medical documentation requests, • Balance daily patient charges (cash, check, credit cards) against system reports, • Complete closing procedures by preparing closing documentation and submitting required reports, • Complete cash control procedures and secure financial assets, • Maintain complete and accurate documentation, • Track lab results, call in prescriptions, and handle basic medical office duties, • BLS Certification or Certified Medical Assistant, • Excellent customer service skills, • Strong attention to detail

Position OverviewFront Desk Team Members are the first and last impression for every rider who walks through our doors.Youll bring warmth, professionalism, and energy to every interaction - ensuring our community feels welcomed, supported, and excited for their ride.This role blends customer service

We’re looking for Data Entry Specialists for Customer Products across the US to work from home and help top brands improve their products before they hit the market.

Our client who is a leader in the construction industry is seeking a Contract Administrator to join their team. The Contract Administrator is responsible for reviewing contractual documents to ensure compliance with company policies, departmental specifications, and master agreements.

As our Medical Records Technician (Clerk), you’ll work SHIFT/SCHEDULE to collect confidential data related to patient medical charts, records, and documents.

Job DescriptionJob description Sales Administrative Assistant Batavia, Illinois Start date: September 15th, 2025 Grand Appliance and TV specializes in providing customers with a customer-focused shopping experience in state-of-the-art showrooms featuring top quality brands. We are looking for smart, motivated individuals to be involved in all aspects of the sales process including post-delivery. The ideal person will be a self-starter with great interpersonal skills, both with our customers as well as our internal team. This person must be detail-oriented and project a positive welcoming attitude for existing and prospective customers. Duties of the position include the following: • Scheduling of installations for both internal and external installers., • Scheduling of deliveries with customers, including verification of the delivery address., • Transferring and allocating product for deliveries in advance of the installation date., • Updating invoices with information about who and when the installation is coming., • Identifying any special instructions for delivery., • Notifying appropriate salespeople of any delivery issues., • Collecting payments for COD orders., • Set up service calls directly with appropriate services., • Verify service calls are completed in a timely manner., • Communicate with customer service on escalated issues., • Process quotes and orders as needed- ensure correct product and pricing are being utilized., • Assemble specifications with a detailed cover sheet, clearly identifying who is responsible for installation on each product., • Assist customers in the showroom as needed., • Must be friendly and customer-centric with strong organizational skills., • Ability to locate information quickly via online searches. Benefits and Compensation: Grand Appliance provides a competitive compensation and benefits package Compensation: Varies by experience. Benefits: Medical, Dental, VisionLife and AD&D Insurance Short and Long-Term Disability Income Insurance 401(k) retirement plan with employer-matched contributions Paid holidays, PTO and more. About the company: Grand Appliance & TV is a family-owned retailer, established over 88 years ago, with locations in Illinois, Wisconsin, Indianapolis, and Iowa. We strive to have customers for a lifetime through outstanding service at all levels and believe that every employee is an important part of the total customer experience. We offer challenging opportunities in a fun, family-style work environment. Grand Appliance & TV is an equal opportunity employer. Job Type: Full-time Salary: $18- $21.00 per hour Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Employee discount, • Health insurance, • Paid time off, • Vision insurance Schedule: • 8 hour shift Education: • Bachelor's (Preferred) Experience: • Administrative: 1 year (Preferred), • Microsoft Excel: 1 year (Preferred), • Customer service: 1 year (Preferred), • Call center: 1 year (Preferred) Work Location: In person

Job DescriptionDescription: Job Summary: We are seeking a reliable, highly organized and detail-oriented Administrative Support Professional to join our team. In this role, you will be responsible for front office reception and supporting the organization with a variety of office duties. The ideal candidate has excellent communication skills and enjoys being a liaison among the company, employees, and third parties. Advantages of working at QT9 Software • Strong culture where people are our most valuable asset., • Prime location near Chicago Premium Outlets., • Modern industrial warehouse built in 2019 with 24 ft. ceilings., • Cool amenities from Golf Simulator, Sport Court and Arcade games., • Growing team with a small company feel., • Provide you with the support you need to succeed in your role. Reception • Greet, welcome, and direct visitors as appropriate. Ensure safety by controlling access via the reception desk., • Answer, screen, and forward incoming phone calls., • Resolve administrative inquiries in-person and via phone and email., • Coordinate events and meetings. Manage calendars and prepare agendas, schedules, menus, and travel arrangements., • Maintain and stock inventory of supplies, reordering as needed. Perform off-site errands. Prepare monthly inventory spending report., • Perform all other duties as assigned including data entry and special projects. Requirements: Physical Demands: This position requires handling materials weighing up to 25 lbs. Required Skills: • Associate degree or High School Diploma/Equivalent, • 3-5 years of office administrative experience, • Reliable automobile, • Proficient in Microsoft Office Suite, • Strong communication skills, both written and verbal, • Strong organizational skills with ability to multitask, • Experience with order entry processes is a plus, • Familiarity with event planning is advantageous, • Excellent proofreading skills for written correspondence, • Attention to detail and ability to work independently, • Positive attitude with the ability to adapt and learn, • Adaptable, flexible, and punctual

Job Description We are seeking a detail-oriented and experienced Legal Secretary to join our Estate Planning Team in our Naperville office. The successful candidate will support attorneys in all phases of estate planning. They will play a critical role in managing client files, maintaining compliance, and facilitating clear communication with clients. Key Responsibilities: • Draft estate planning documents to include wills, trusts, powers of attorney, advance healthcare directives, and related amendments., • Collect and organize financial, personal, and asset information from clients., • Manage and maintain client files, both digital and physical, in accordance with firm policies., • Monitor deadlines and maintain tickler systems for follow-up., • Maintain up to date knowledge of relevant estate, tax, and probate laws., • Minimum 5 years experience in estate planning or a related legal field., • Strong understanding of estate planning documents, terminology, and procedures., • Experience with legal practice management software such as Smokeball., • Exceptional attention to detail and organizational skills., • Strong written and verbal communication., • Ability to manage multiple tasks and deadlines in a fast-paced environment., • Professional demeanor and discretion with confidential information., • Primarily office-based with standard business hours, some flexibility may be required., • $75,000 salary - Commensurate with experience, • Employee Medical Plan, • Disability Insurance Please submit a cover letter along with your resume and send to . Thank you for considering this opportunity. Please, no direct inquiries or agency submissions.

Job DescriptionWho We Are At Oncourse Home Solutions (OHS), we are a people-centric organization. We do what is right for our people so they can do their best when serving our 1.4+ million customers across the U.S. Our mission is to help homeowners navigate the unexpected, reduce costs, and make homeownership enjoyable for all. Our vision is to make our products and services accessible to all by becoming the most forward-thinking and community-driven home solutions organization of the 21st century. We are committed to fostering an environment that embraces diversity in all forms, where our employees, customers and partners feel valued, respected, and supported. As a leader in U.S., providing home warranty and home repair services, operating under the brands American Water Resources, Pivotal Home Solutions and American Home Solutions. We partner with cities, utilities, insurance providers, retailers, financial service companies and member associations to help them maintain and protect their customers’ most important asset — their home. We are proud equal opportunity employer, and our employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, age, sex (including pregnancy), sexual orientation, gender identity, national origin, ancestry, marital status, parental status, mental or physical disability, military or veteran status, or any other basis protected by federal, state, or local law. OHS is committed to recruiting and retaining talented applicants and to providing all employees with a workplace free from discrimination and/or harassment. Position Summary Billing Specialist primary responsibility is running, managing, and analyzing daily exception reports with each Partner. We assist with creating transactions when needed to correct accounts and work with our Partners to ensure we have accurate processing of billing charges. We also work directly with the Contact Center Leadership to troubleshoot billing questions, disputes, or statement of account requests. Responsibilities include but are not limited to: • Identify and resolve anomalies involving customer billing and revenue assurance data., • Identify and communicate clear and measurable data relating to exception reporting relating to on bill, off bill, direct billing and any other partnerships launched in the future., • Processing Leasing Buy-Out invoices., • Processing application of payments, credit and debit memos in Oracle., • Review and resolve customer account discrepancies., • QA for credit and refund processing. We're Excited if This is You Experience and Qualifications of the Role: • 2-4 years of billing or accounts receivable experience – preferred, • 2-4 years background of processing daily operational tasks and reporting, • 2-4 years progressive experience in a back-office transactional department such as Contract Operations, Accounts Receivable or Billing Computer Skills Needed to Perform Job • Proficiency in Microsoft O365, • Looker Reporting, • Blitz Reporting, • Oracle, • Sales Force (NGCC), • Credit Adjustment System, • Asana Education Bachelor’s degree, or equivalent work experience required. Certificates, Licenses, Registrations N/A We offer a compelling total rewards package that includes a competitive base salary and comprehensive benefits to support your total wellbeing. The base pay range for this position is $21.00 - $30.09 hourly. The specific pay offered will depend on qualifications, experience, education and skill set. The compensation offered may also include an annual performance-based bonus, sales incentive plan or commission target. Our benefits include, but are not limited to, healthcare, life insurance, paid time off, retirement, commuter benefits, and education reimbursement. Exact compensation may vary based on skills, experience, and location. Join our SUPER Team and Enjoy Amazing Benefits! • Competitive Compensation: We value your hard work and are proud of our competitive pay for performance philosophy., • Comprehensive Health Coverage: Medical, dental, and vision insurance options, plus paid short-term and long-term disability coverage., • 401(k) Plan with 4% Company Match: Secure your future with our robust retirement plan., • Generous Paid Time Off: Take the time you need to recharge and relax., • Education Assistance Program: Invest in your growth and development with our support., • FSA/HSA Options: Flexible spending and health savings accounts to manage your transportation and dependent care expenses., • Employee Wellness: Access to EAP, health, legal, and financial resources to support your overall well-being., • Vibrant Company Culture: Monthly Townhalls, employee recognition programs, and Employee Business Resource Groups (EBRGs) to keep you engaged and connected. Competencies Action Oriented - Enjoys working hard; is action oriented and full of energy for the things that he/she sees as challenging; not fearful of acting with a minimum of planning; seizes more opportunities than others. Business Acumen: Knows how businesses work; knowledgeable in current and possible future policies, practices, trends, and information affecting his/her business and organization; knows the competition; is aware of how strategies and tactics work in the marketplace. Communicate Effectively: Is able to clearly and succinctly communicate verbally and in writing in a variety of settings and styles; can get messages across that have the desired effect. Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets firsthand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect. Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn't upset when things are up in the air; doesn't have to finish things after moving on; can comfortably handle risk and uncertainty. Decision Quality: Makes good decisions (without considering how much time it takes) based upon a mixture of analysis, wisdom, experience, and judgment; most of his/her solutions and suggestions turn out to be correct and accurate when judged over time; sought out by others for advice and solutions. Problem Solving: Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn't stop at the first answers. No external recruiter or agency calls/communication will be accepted. Qualified candidates should apply online.

Job Description Accounts Receivable Specialist Aurora, IL Full-Time About Vermeer Midwest At Vermeer Midwest, we’re not your average equipment dealership. We’re a family-owned company built on strong values, hard work, and a team-first culture. Every day, our people roll up their sleeves and make a real impact—for each other, our customers, and our communities. If you're ready to be Equipped to Do More, we’d love to meet you. Pay: $25-$32 hourly Schedule: Day Shift Monday to Friday We are looking for a detail-oriented Accounts Receivable Specialist to join our administrative team in Aurora. In this role, you’ll manage billing, payments, account reconciliations, and collections while working closely with customers and internal teams to ensure timely resolution of accounts. What You’ll Do · Set up customer accounts and process credit applications · Post and reconcile payments (credit card, check, ACH, etc.) · Follow up on past-due accounts and coordinate collection strategies with Territory Managers · Audit and maintain AR accounts; communicate with collections attorneys as needed · Manage and maintain customer insurance and tax exemption certificates · Generate AR reports, bank reconciliations, and monthly statements · Lead bi-weekly AR meetings and respond to credit and collection inquiries · Support payroll tracking and DOT/CDL compliance tasks · Assist with administrative tasks and provide backup support to office staff What You Bring • A High School diploma or GED with 1-2 years of Accounts Receivable experience preferred., • Experience with CDK/Intellidealer is a plus., • Strong Microsoft Office skills and general computer proficiency., • Advanced Excel skills and proficiency in Microsoft Office and accounting software., • Excellent communication and time management skills., • Ability to handle confidential information and multitask in a fast-paced environment. Why You’ll Love Working Here We offer a supportive environment that provides opportunities for growth and development. You’ll have the autonomy to take ownership of your work, while working in a culture rooted in respect, collaboration, and doing what’s right – for our team members, our customers and our communities. • Health Coverage: Medical, dental, vision, • Financial Perks: 401(k), profit sharing, • Paid Time Off: Vacation, sick days, holidays Vermeer Midwest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Description Woody Buick GMC is a family-owned dealership with over 20 years of experience. We're focused on our customer and our community, and we're always seeking qualified and enthusiastic individuals to join our team! RESPONSIBILITIES • Process and receipt money received, • Post New and Used Car Deals in Accounting, • Calculate and Commission Deals, • Post Funding/EFT, • Post Internal Repair Orders, • Reconcile Schedules on a Daily Basis, • Cut Checks and Pay-Off Vehicles, • Update Delivery Log and Contracts in Transit Daily, • All functions relating to automotive license and title processing, • Research and resolve any discrepancies or problems with the auto titling process, • Excellent communication skills, • Outgoing and positive demeanor, • Professional presentation, • Punctual nature and ability to handle schedule flexibility, • A clean driving record & valid driver’s license, • A professional appearance, • Dealership Experience, Preferred, • 401K plan, • Health insurance, • Vision and dental plans, • Vacation time

Job Description Who We Are At Old Second, you're first! For more than 150 years, Old Second has consistently put businesses and individuals throughout the Chicago area first, and we're only getting started. With great employees we've grown from a single location in the back of a general store to 50 locations and over $6 billion dollars in assets. At Old Second we embrace values that foster an environment of community and growth. Recently, we've been voted a Forbes Best-In-State Bank for Illinois by our customers. Be a part of something big as we continue our growth story together! Position Overview The Trust Administrative Support position is responsible for providing administrative support to one or more Trust Officers. Essential duties include assisting Trust clients with inquiries and service requests, opening and closing accounts on trust accounting system, preparing checks for trust expenses, preparing documents, forms, and committee reports as directed, maintaining accurate account records. Essential Job Functions • Collect information for customer meetings and prepare meeting books/materials., • Respond to customer inquiries and service requests promptly including properly logging/reimbursing receipts, responding to balance inquiries, monitoring OD reports, and advising clients on options available within established trust guidelines., • Manage the new account opening process to comply with tax and audit policies and regulations, which includes processing paperwork, opening accounts on the system, notifying all appropriate areas of new business, and setting up digital account folders., • Process daily deposits and disbursements. Identify and resolve problems and discrepancies arising in account administration including referencing trust documents to determine proper course of action., • Serve as project leader for tax preparation and compliance including sending proper documentation for each client to tax preparer, follow up on missing information, and sending completed tax documents to clients., • IRA reporting and documentation process., • Daily review of cash and transaction reports for liquidity and accuracy., • Assist on preparation of court accountings as assigned., • Preparation of asset transfer forms., • Provide support to guardianship area. Minimum Requirements • High school diploma (or equivalent) and two or more years of experience within banking, trust, or financial services; or equivalent combination of education and experience. Competencies • Highly attentive and responsive to client service and team members., • Ability to manage, categorize and reconcile detailed information with efficiency and accuracy., • Strong administrative and organizational skills., • Excellent oral, written and interpersonal skills., • Professional appearance and demeanor., • Ability to work in a team environment with attention to detail., • Advanced computer aptitude (i.e., Microsoft Office Suite, Adobe Acrobat). Preferred, but not required • Moderate knowledge and understanding of trust administration, IRA concepts, guardianships, court processes, accounting procedures and tax laws as they apply to individuals and fiduciaries., • Paralegal experience a plus. Location Details: This position requires the incumbent to work onsite, between the Aurora, IL and Oak Brook, IL offices, on a daily basis to perform the regular responsibilities of the role. Note: This job description is not intended to be all-inclusive. Employee may perform other duties as assigned to meet the ongoing needs of the organization. Compensation & Benefits Base pay: $24.35 - $32.00/hour Old Second is committed to fair and equitable pay practices. Pay is dependent upon the pay range and the incumbent's knowledge, skills and experience. Benefits: How We Support You - Old Second Thanks for considering Old Second!