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OtherOffice & Admin jobs in New York, NYCreate job alertsPart-time
- The Builders & Cleaners of NY
In-Person office manager – Home Improvement Company7 days ago$18–$22 hourlyPart-timeManhattan, New YorkAll the tasks will be done in person in NYC. I need help with customer service, recruiting salespeople, computer work, and marketing for my three construction businesses.
Easy apply - Leidy Quispe LPC, Courageous Therapy
Executive Assistant/Mental Health Office Manager13 days ago$17–$21 hourlyPart-timeRochelle ParkJob description Job Title: Executive Assistant Company: Courageous Therapy Location: Rochelle Park, NJ — Hybrid (3 days on-site / 2 days remote) Job Type: Part Time- Full-Time Reports To: Leidy Quispe, Founder & CEO Expected Start: September 2025 (flexible) About the Role: Courageous Therapy is looking for a highly organized, proactive, and creative professional to become Leidy’s right-hand partner—part accountability coach, part executive assistant. You’ll protect her time, keep projects moving, and elevate our brand presence while ensuring clients continue to receive gold-standard care. This is a multifaceted position spanning executive support, social media management, customer service, and day-to-day practice operations. If you thrive on variety, love systems, and are passionate about mental-health advocacy, we’d love to meet you. Key Responsibilities: Executive Assistance Calendar & Email Management – own Leidy’s schedule, triage emails, and coordinate patient sessions, media appearances, and travel. Weekly meets with Leidy and Social Media Team Event & Travel Logistics – book podcasts, speaking engagements, and all related travel. Presentations & Docs – draft and refine slide decks, handouts, and other speaking materials. Client & Partner Relations – send thoughtful gifts, manage outreach, and nurture collaborations. Goal Tracking – keep Leidy on pace with social-media milestones, book-writing deadlines, and other strategic objectives. Information Organization – maintain orderly digital files, contacts, and personal notes. Client & Customer Service Serve as the first point of contact for new leads—screening for fit with Leidy’s specialty. Confirm and Make appointments for clients Explain services, out-of-network processes, and our trauma-focused approach. Address inquiries, troubleshoot concerns, and escalate to Leidy when appropriate. Monitor outstanding invoices and follow up on payments. Practice Operations & Team Support Office Management Draft and update SOPs to keep operations consistent and scalable. General Mental Health Practice Tasks What We’re Looking For: Organized Multitasker: You can juggle priorities and meet deadlines in a fast-paced environment. Clear Communicator: Strong written and verbal skills for client emails, social captions, and team updates. Customer-Centric Mindset: Empathetic, solutions-oriented, and dedicated to exceptional client experiences. Creative Problem-Solver: Eager to brainstorm content ideas and tackle challenges proactively. Growth-Oriented Team Player: Open to feedback, learning, and evolving with a growing practice. Why Join Courageous Therapy? Meaningful Impact: Help clients break cycles of trauma and live more fulfilling lives. Direct Mentorship: Work closely with Leidy and Joe—gaining insights into therapy, branding, and business strategy. Dynamic Projects: From social campaigns to event planning, your days will be varied and creatively stimulating. Mission-Driven Culture: We value empathy, connection, and real change—both for our clients and our team. About Courageous Therapy Founded by Leidy Quispe, LPC, ACS, Courageous Therapy empowers individuals to heal unresolved pain, dismantle self-sabotage, and reclaim authentic self-worth. Guided by her own healing journey, Leidy offers a safe, judgment-free space for deep, trauma-informed work. Mission: Help people heal generational trauma, self-doubt, and unhealthy patterns so they can build fulfilling relationships and lead purposeful lives. Vision: A world where every individual lives free from past burdens—ending cycles of trauma for future generations. Job Types: Full-time, Part-time Pay: $17.00 - $21.00 per hour Expected hours: 15 – 30 per week Benefits: Flexible schedule Paid time off Experience: Personal assistant: 1 year (Preferred) Language: Spanish (Preferred) Ability to Commute: Rochelle Park, NJ 07662 (Required)
Easy apply - Pigtails and Crewcuts
Weekend Receptionist13 days ago$15–$18 hourlyPart-timeTeaneckISO a friendly and capable weekend receptionist at our Teaneck location - specifically Friday/Saturday/Sunday
Easy apply - LevineFam Charities Inc,.
Administrative Assistant14 days ago$16–$18 hourlyPart-timeCrown Heights, BrooklynPosition Overview: The Administrative Assistant will provide essential support to the LevineFam Charities Inc team, ensuring smooth daily operations and helping us serve our clients efficiently. This role is ideal for a highly organized individual who enjoys working behind the scenes to keep things running seamlessly. Key Responsibilities: • Manage and respond to general emails and phone inquiries., • Schedule and coordinate virtual meetings and appointments., • Maintain digital records, databases, and filing systems., • Prepare and format documents, reports, and presentations., • Assist with donor communications, including thank-you letters and receipts., • Support event planning and virtual workshops when needed., • Perform other administrative tasks as assigned. Qualifications: • High school diploma or equivalent., • 1+ years of administrative or clerical experience., • Proficiency in Microsoft Office Suite (Word, Excel) and Google Workspace., • Strong written and verbal communication skills., • Ability to work independently, manage time effectively, and meet deadlines., • Comfortable using Zoom and other virtual collaboration tools. Compensation & Benefits: • Hourly pay based on experience., • Flexible scheduling (within standard business hours)., • Remote work with occasional virtual team meetings., • Opportunity to contribute to meaningful, mission-driven work.
Immediate start!Easy apply - Total Mind Wellness Group
Social Worker15 days ago$65–$80 hourlyPart-timeRockville Centre*Please do not apply if you are a LMSW, LMHC or provide music/art therapy. Seeking a psychotherapist with experience providing cognitive behavioral therapy for adult clients 18 and up (experience working with children is a plus - higher compensation). This practice accepts both insurance and out of pocket payment. Please be able to provide a minimum of 15 hours per week + paid monthly meetings (this is a 1099 position - we do not offer benefits at this time). In this role, you will work collaboratively with psychiatric nurse practitioners and another therapist. This position is great for a therapist seeking flexibility (make your own schedule), collaboration, to work with a warm intimate group, competitive salary, and the ability to work from home (hybrid optional).
Immediate start!Easy apply - Tomy Rivero Beauty Lab Nail Salon and Spa
Front Desk Supervisor17 days ago$18 hourlyPart-timeManhattan, New YorkWe are seeking a dedicated and organized Front Desk Supervisor to oversee the daily operations of our front desk team. This role is crucial in providing exceptional customer service and ensuring a welcoming environment for all visitors. The ideal candidate will possess strong time management skills, a customer-focused attitude, and the ability to multitask effectively in a fast-paced setting. Responsibilities Manage front desk operations, including greeting visitors and handling inquiries in a professional manner. Supervise and train front desk staff to ensure high standards of customer service. Maintain accurate records and files, including appointment scheduling and patient information. Assist with customer support by addressing concerns or questions promptly and efficiently. Ensure the front desk area is clean, organized, and welcoming at all times. Collaborate with other departments to enhance overall guest experience. Experience Previous experience as a supervisor or in a similar customer service role is preferred. Strong time management skills with the ability to prioritize tasks effectively. Bilingual (English/ Spanish) is a must. A friendly demeanor with exceptional customer service skills is essential for success in this role. Join our team as a Front Desk Supervisor and contribute to creating an outstanding experience for our clients while leading a dynamic front desk team! Job Type: Part-time Pay: $18.00 per hour Expected hours: 30 – 35 per week Schedule: 8 hour shift Every weekend Language: Spanish (Required) Ability to Commute: New York, NY 10032 (Required) Ability to Relocate: New York, NY 10032: Relocate before starting work (Required) Work Location: In person
Easy apply - EdenUSINC
Office Assistant17 days ago$16.5–$20 hourlyPart-timeWhitestone, QueensRecruiting for an Office Clerk We are a wholesale baby product/pet food company that mainly focuses on selling products internationally(selling American brand products back to China). We are currently hiring for an office clerk that speaks perfect English and can listen to Chinese (don't need to read/write). The owner (the person you are communicating with directly) speaks English/Chinese. Your main role is to help assist the owner with some of the day-to-day operations. Some of the responsibilities of the job include: Job Location: Near Flushing (1.8 miles away from downtown Flushing) The intersection of Whitestone. 11357 Monday to Friday 8:30 am - 3:30 pm (flexible based on your schedule.) Part time. 2-3 days a week only. College students / housewife both are welcome.
Immediate start!No experienceEasy apply - NY 1 Violations
Office Assistant18 days ago$15–$20 hourlyPart-timeBayside, QueensFiling paperwork, organizing documents, basic computer work, etc.
Immediate start!Easy apply - Nuansa Spa
Front Desk Receptionist19 days ago$18–$22 hourlyPart-timeManhattan, New YorkJob description About Us: Experience the epitome of luxury and wellness at our prestigious boutique spa nestled in the heart of New York City. We are dedicated to providing our discerning clientele with an unrivaled escape into tranquility, where every visit is an exquisite journey of rejuvenation and relaxation. Join our team and be part of an elite oasis of serenity and sophistication. Job Description: As a Receptionist / Guest Services Coordinator at our luxury spa, you will be the first point of contact for our valued guests, ensuring that their experience is nothing short of extraordinary. Your impeccable professionalism, warmth, and attention to detail will set the tone for their visit. Key Responsibilities: • Welcome and greet guests with a genuine, friendly demeanor, providing a warm and luxurious first impression., • Assist guests with check-in and check-out procedures, ensuring a seamless and hassle-free experience., • Schedule appointments and coordinate spa services for guests, demonstrating an understanding of their unique preferences and needs., • Handle phone and email inquiries, providing accurate information and reservation assistance., • Maintain a tidy and aesthetically pleasing reception area, reflecting the spa's commitment to excellence., • Collaborate with spa staff to ensure a synchronized and exceptional guest experience., • Address guest feedback and requests promptly and professionally, striving to exceed expectations., • Uphold the highest standards of confidentiality and professionalism. Qualifications: • Previous experience in a similar role within the hospitality, luxury, or spa industry is preferred., • Exceptional interpersonal and communication skills., • Impeccable grooming and presentation., • Proficiency in appointment scheduling software (booker) and basic computer applications, • Experience with Clover, our payment processing system is preferred., • A passion for delivering exceptional guest experiences., • Ability to multitask in a fast-paced environment. Flexibility in scheduling, including evenings and weekends. Benefits: • Competitive compensation and bonus opportunities., • Access to our world-class spa and wellness facilities., • Ongoing training and development to enhance your skills., • A supportive and professional team dedicated to your success. If you are a poised, enthusiastic individual with a passion for providing unparalleled guest service in a luxury environment, we invite you to join our team and be part of a world where relaxation and sophistication meet.
Immediate start!Easy apply - Pane Extravaganza Inc
Personel Assistant/Secretary25 days ago$18 hourlyPart-timeRossville, Staten IslandAssistant Afternoon Help Inputing customers wholesale orders Accounting highlighting
Easy apply - Dr. Eugene Gibilaro, MD
Medical Receptionist26 days agoPart-timeBay Ridge, BrooklynWe are looking for an experienced and highly capable individual for a front desk position. Must be familiar with data entry with the electronic medical records program. M.D. land must be able to interface with patients in a professional and mature manner. Also phlebotomy experience would be a plus.
Immediate start!Easy apply - All Boro Safety
Assistant Dispatcher26 days ago$20 hourlyPart-timeWhitestone, QueensFluent in English and spanish computer savvy willing to learn
Immediate start!No experienceEasy apply - 123 transportation llc
Receptionist / Secretary27 days ago$17–$18 hourlyPart-timeNortheast Yonkers, Yonkersoffice asisten ,receptionists
Immediate start!No experienceEasy apply - Gregorys Coffee
Personal Assistant (PA)27 days ago$18–$25 hourlyPart-timeManhattan, New YorkTo accurately monitor my business on my behalf
Immediate start!No experienceEasy apply - Kaybran Auto Diagnostic Inc
Secretary1 month ago$17–$18 hourlyPart-timeWoodside, QueensAbout us: We are an auto mechanical repair shop in Queens. We are a small company in the process of growing and that's why we are trying to expand our work force. Company: Kaybran Auto Diagnostic Inc. Job Summary: We are looking for a dynamic person ready to grow within this company. The job consist of general office assistance, such as using the cash register, filing, answering calls, maintain records, and managing schedule. You must be able to speak English and Spanish.
Immediate start!Easy apply - Freedom Health Associates, LLC
Freedom Health Associates, LLC1 month agoPart-timeCliffside ParkKey Responsibilities: • Perform clerical, bookkeeping, and data entry tasks to maintain accurate records and ensure compliance with contractual requirements., • Manage accounting records for receipts and disbursements, ensuring accuracy and timeliness., • Answer phone calls and direct inquiries to appropriate departments, providing excellent customer service., • Handle correspondence via fax, email, and mail to support communication and operational needs. Required Skills and Qualifications: • Proven experience in administrative or clerical roles.., • Strong attention to detail with excellent organizational skills., • Proficient in data entry., • Effective communication skills, both verbal and written., • Ability to multitask and adapt to changing priorities in a fast-paced environment. Job Type: Part-time Pay: $16.00 - $18.00 per hour Schedule: 4 hour shift 8 hour shift Work Location: In person
Easy apply - Little Charlie Hotel
Hotel Operations Intern1 month agoPart-timeManhattan, New YorkPosition Summary: The Operations Intern will assist with the daily functions of a boutique hospitality and property management company. This role is essential in supporting a smooth guest experience, coordinating team communications, and maintaining operational efficiency across multiple properties. The intern will be involved in both front desk support and backend administrative tasks, working approximately five shifts per week Key Responsibilities Front Desk & Morning Operations Support daily property routines and guest readiness Assist with guest inquiries and resolve minor issues during shift hours Monitor digital platforms (email, booking channels, messaging apps) for overnight activity and respond as needed Update and distribute cleaning schedules to housekeeping teams via internal communication channels Process reservation payments and coordinate with the central reservations team on payment follow-ups Daily Operational Support Manage check-in and check-out workflows for assigned properties Respond to booking inquiries and guest messages on major platforms (e.g., Airbnb, Expedia) Coordinate with housekeeping staff to ensure daily turnover accuracy Maintain and update occupancy, revenue, and guest experience metrics Assist with updating property management tools and task trackers Order and document purchases needed for housekeeping staff Weekly & Monthly Administrative Tasks Prepare weekly performance reports (e.g., occupancy, ADR, guest ratings) Submit recurring orders for guest amenities and supplies Draft and send guest communication templates (arrival reminders, review requests, etc.) Participate in light research for property design and improvement projects Post guest reviews and feedback on appropriate platforms Requirements Strong verbal and written communication skills Highly organized with attention to detail Ability to work both independently and collaboratively Comfortable navigating multiple platforms and tools (e.g., property management systems, project management apps, guest messaging platforms)
Easy apply - Agency Realty LLC
Virtual Assistant1 month agoPart-timeHobokenWe are seeking a proactive, detail-oriented Virtual Assistant to provide remote administrative, communication, and organizational support. The ideal candidate is a self-starter with excellent time management and communication skills, capable of handling a variety of tasks to help the business run smoothly. Key Responsibilities: Manage email inboxes, respond to messages, and flag priority items Schedule and coordinate meetings, appointments, and travel arrangements Handle data entry, file management, and document preparation Create, format, and proofread reports, presentations, or spreadsheets Conduct online research as requested Maintain and update databases, CRM systems, or content management tools Manage social media posts and basic content scheduling (if applicable) Support customer service by responding to inquiries or forwarding messages Assist with invoicing, billing, and light bookkeeping (as needed) Perform other administrative tasks as assigned
Easy apply - Pedy Ganchi, M.D. - Village Plastic Surgery
Receptionist / Administrator1 month ago$19–$22 hourlyPart-timeRidgewoodReliable, mature, well spoken individual wanted for plastic surgery office front desk reception in Ridgewood NJ. Beauty enthusiasts with flexibility in availability preferred. Customer service/phone skills required. Part Time hours : Tues/ Thurs 10:00-3:00 and flexibility to cover some Mon/Wed/Fri 9:45-3:30.
Immediate start!Easy apply - lets go champ
Intern1 month agoPart-timeSouth Orange VillageFounded by 2x Heavyweight Champion Shannon Briggs, the Let’s Go Champ Foundation is on a mission to uplift and empower underserved youth and communities through mental health support, fitness, mentorship, and life-skills training. We believe in the power of resilience, positivity, and the champion mindset — and we want YOU to help us spread that message. This is more than an internship — it’s a chance to be part of a movement. What You’ll Do As an intern with the Let’s Go Champ Foundation, you’ll be a core part of our mission to inspire and impact lives. Your responsibilities may include: Community Engagement: Assist in organizing youth programs, fitness events, and school outreach efforts Social Media & Content: Create and manage inspiring content across platforms (Instagram, TikTok, X, Facebook) Event Support: Help plan and execute local and virtual events with Shannon Briggs and our community partners Fundraising & Partnerships: Support grant research, donor outreach, and partner relations Creative Projects: Help develop campaign ideas, media assets, or merchandise initiatives that amplify our message Administrative Tasks: Assist with scheduling, data entry, and internal communications as needed
Easy apply - ACA Acupuncture & Wellness - Bayside
Front Desk Receptionist Bilingual ( MANDARIN/ENGLSIH) - BAYSIDE2 months agoPart-timeLong Island City, Queens📌 Job Title: Front Desk Receptionist Company: ACA Acupuncture & Wellness - Bayside Location: Bayside, NY Job Type: [Full-Time/Part-Time] 📑 Job Summary: ACA Acupuncture & Wellness - Bayside is seeking a friendly, organized, and customer-focused Front Desk Receptionist to be the first point of contact for our patients. The ideal candidate will manage front desk operations, schedule appointments, handle patient inquiries, and maintain a welcoming and professional environment for all visitors. 📌 Key Responsibilities: Greet patients and visitors warmly and professionally upon arrival. Answer and direct incoming phone calls, emails, and messages promptly. Schedule, confirm, and manage patient appointments using clinic scheduling software. Maintain an organized and clean reception area. Handle patient check-in and check-out procedures, including collecting payments and providing receipts. Verify patient information and insurance details as needed. Assist with administrative tasks such as filing, scanning, and maintaining patient records. Provide general information about ACA’s acupuncture and wellness services. Address patient questions, concerns, and reschedule requests courteously and efficiently. Collaborate with practitioners and staff to ensure smooth clinic operations. 📌 Qualifications: High school diploma or equivalent; additional certification in office administration is a plus. Previous front desk, receptionist, or customer service experience, preferably in a healthcare or wellness setting. Excellent communication and interpersonal skills. Proficiency in Microsoft Office and scheduling software (experience with JaneApp or similar platforms is a plus). Strong organizational skills and attention to detail. Ability to multitask and work well in a fast-paced environment. Friendly, positive attitude with a professional appearance and demeanor. Knowledge or interest in acupuncture, holistic health, or wellness practices is a plus. 📌 Work Environment: Front desk/reception area within a calm, wellness-focused clinical setting. Team-oriented culture committed to patient care and holistic health practices. 📌 About ACA Acupuncture & Wellness - Bayside: ACA Acupuncture & Wellness is a leading provider of integrative healthcare services, offering personalized acupuncture treatments, herbal medicine, and wellness therapies to help patients achieve balance and optimal health. We are dedicated to creating a serene and healing environment for every patient.
Easy apply
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