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  • Bookkeeper / Administrative Assistant
    Bookkeeper / Administrative Assistant
    4 days ago
    $25 hourly
    Full-time
    New Milford

    Job Overview We are seeking a detail-oriented Bookkeeper/Administrative Assistant to provide support across financial, operational, and administrative functions. This role includes managing basic accounting and payroll tasks using QuickBooks, maintaining organized records and documentation, supporting employee onboarding, coordinating with vendors and service providers, and assisting with compliance and general business operations. The ideal candidate is organized, proactive, and comfortable handling multiple tasks to help keep daily operations running smoothly. Job Description • Provide administrative, operational, and financial support for day-to-day business activities, • Assist with basic accounting, payment processing, payroll support, and recordkeeping, including using QuickBooks, • Maintain organized digital files, documentation, and internal records, • Support onboarding and coordination for employees and contractors, • Track renewals, subscriptions, and routine business requirements, • Assist with compliance-related tasks and general business operations, • Coordinate with vendors, service providers, and external contacts, • Support internal communications and special projects as needed Requirments • Proven experience in administrative, operations, or bookkeeping support, • Familiarity with QuickBooks, • Basic understanding of payroll, invoicing, and financial recordkeeping, • Strong organizational skills and attention to detail, • Ability to manage multiple tasks and prioritize effectively, • Excellent communication skills, both written and verbal, • Comfortable coordinating with vendors, employees, and external partners, • Proficiency with standard office software (e.g., Microsoft Office, Google Workspace), • Trustworthy and able to handle confidential information responsibly, • Self-motivated and able to work independently or as part of a team Work Location: In person

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  • Medical Assistant
    Medical Assistant
    4 days ago
    $17–$19.5 hourly
    Part-time
    Morrisania, The Bronx

    Job Title: Medical Assistant / Medical Receptionist Location: RH Medical Urgent Care Employment Type: Part-Time Job Summary: We are seeking a reliable, compassionate, and detail-oriented Medical Assistant/ Medical Receptionist to join our team at RH Medical Urgent Care. The ideal candidate will provide both clinical and administrative support, ensuring efficient patient flow, quality care, and excellent customer service. This dual role involves assisting providers with patient care as well as managing front desk operations and more Key Responsibilities: Clinical Duties: • Prepare exam rooms, equipment, and supplies for patient visits., • Record and update patient medical histories, vital signs, and other pertinent information., • Assist providers with examinations, procedures, and treatments., • Administer medications, injections, and perform basic lab tests (as permitted by law and training)., • Collect and prepare specimens for laboratory analysis., • Ensure infection control and cleanliness of medical equipment and work areas., • Medical Receptionist / Administrative Duties:, • Greet patients and visitors with professionalism and compassion., • Register patients, verify insurance, and collect co-pays or payments., • Schedule and confirm patient appointments., • Answer and route phone calls in a timely and courteous manner., • Maintain patient records in the EMR system with accuracy and confidentiality., • Support billing and coding processes as needed., • Handle patient inquiries and resolve concerns, escalating when necessary., • Able to give detail task to Supervisors. Qualifications: • High School Diploma or GED required; Medical Assistant certification preferred (CMA, RMA, or equivalent)., • Previous experience in urgent care, medical office, or healthcare setting strongly preferred., • Knowledge of medical terminology, EMR systems, and insurance verification., • Strong organizational, multitasking, and problem-solving skills., • Excellent communication and interpersonal abilities., • Ability to work in a fast-paced, team-oriented environment., • Responsible with maintaining work attendance. Working Conditions: • Fast-paced urgent care environment., • Evening, or holiday shifts may be required., • Frequent interaction with patients, providers, and clinical staff. Benefits (if applicable): • Competitive pay based on experience., • Paid time off and holidays., • Opportunities for professional development and growth., • 401K

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  • Medical Coder
    Medical Coder
    25 days ago
    Full-time
    New York

    Job description & requirements Medical Coders (Mid-Level) AIMRRA is seeking multiple Mid-Level Medical Coders for one of our staffing agencies. The Coders are primarily responsible for reviewing health information. The coder reviews medical records for specific criteria and validates the submission of code year sets from selected organizations to the government and commercial clients. The position requires review of protected health information and must maintain strict confidentiality when addressing or referring to such records. The coders must have the ability to use a variety of office equipment and computer software, and to work independently. The candidate(s) will be hired as an employee up to 40 hours per week (flexible scheduling). The job title and salary for this position will be determined based on the candidate’s relevant experience and the results of a standardized coding assessment. Candidates must achieve a passing score on the assessment before their application can be further considered. Responsibilities: Most of the coding will be done by the Mid-Level Coders. The Mid-Level Coders will be involved from intake through abstraction. Mid-Level Coders with education of proper coding that is aligned to general industry practices. Analyze protected health information according to project-specific rules. Participate in the Intake Process of records. Assign ICD-10-CM codes according to the guidelines as defined by the AMA. Discuss project-related discrepancies with Team Lead(s). Maintain coding credentials and continuing education hours. Possess and maintain a current and comprehensive understanding of coding rules, changes, and guidelines as defined by the AMA. Qualified Candidate: Must possess a minimum experience or knowledge in abstracting and ICD-10 coding of general acute hospital (inpatient and outpatient). Knowledge in anatomy and physiology, pathology of disease, and medical terminology required. Ability to write appropriate correspondence and effectively communicate with other members of our team’s personnel, clients, and customers as necessary. Must be able to work independently with little or no supervision. Licenses/Certification: All coders must have experience in abstracting ICD-10 (blended HCC model) coding and have one or more of the following certifications: Certified Risk Adjustment Coder (CRC) Certified Professional Coder (CPC) Required Travel No required travel Applicant Location US residents only

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  • Medical Assistant (Driver's License/Travel required)
    Medical Assistant (Driver's License/Travel required)
    27 days ago
    Part-time
    Pelham Bay, The Bronx

    Multi-location Interventional Pain Management Practice seeks Medical Assistant for the following duties: Applicant must possess valid driver’s license and reliable automobile Welcome patients Prepare rooms for patient examinations Ensure all rooms are neat and clean and stocked with supplies and needed equipment Interview patients to obtain medical and other vital information Complete Electronic Medical Record, Workers Comp. and No Fault forms Assist physician with examination and treatment of patients (supplying instruments and materials and/or assisting with injections) Prepare charts for patient appointment Enter patient data in electronic medical record Prepare bills with all support information needed for the claims (notes, demographics, insurance etc.) Inventory and order medical supplies and equipment Travel (using personal vehicle) to various office locations for the provision of patient care Perform general office duties such as answering telephones and completing insurance forms Assist Billing staff with telephone follow-up and other issues as needed Attend staff meetings as required Perform other duties as assigned ESSENTIAL JOB REQUIREMENTS: EDUCATION: High School Diploma, graduate from a recognized Medical Assistant School EXPERIENCE: Minimum of 2 years experience in a medical environment REQUIRED SKILLS: Good communication skills. Strong computer skills in MS Office – including Word and Excel. Spanish/English bilingual skills a plus. PREFERRED SKILLS: Strong customer service skills, Ability to work in a fast-paced environment Job Types: Full-time, Part-time Pay: $24.00 - $27.00 per hour License/Certification: Driver's License (Required) Ability to Commute: Bronx, NY 10469 (Required) Willingness to travel: 50% (Preferred) Work Location: In person

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  • Administrative Assistant
    Administrative Assistant
    29 days ago
    $35000–$40000 yearly
    Part-time
    Manhattan, New York

    Working in Harlem, Street Corner Resources a non-profit organization, enhances the lives of young adults and community members by delivering a clear pathway to opportunity. We provide essential resources for education, job training, and employment to combat gun violence and build a more empowered, resilient community. Administrative Assistant About the Role We are seeking a highly organized and proactive Administrative Assistant to join our team. In this role, you will be the backbone of our office, ensuring smooth daily operations by providing comprehensive support to our leadership and staff. You will manage administrative tasks, coordinate schedules, and assist with a variety of clerical, financial, and strategic activities. This position requires a motivated and detail-oriented individual with exceptional communication and multitasking abilities. Key Responsibilities • Office & Calendar Management: Oversee daily office operations, including managing office schedules and the CEO's calendar., • Coordination: Organize and distribute program invitations and notices, ensuring all stakeholders are informed., • Administrative Support: Maintain and update both digital and physical files, proofread documents, and prepare expense reports., • Communication: Serve as a primary point of contact by answering routine telephone calls and referring visitors to the appropriate staff., • Procurement & Inventory: Recommend and manage the purchase of office materials and resources for staff and participants., • Digital Skills: Manage social media accounts and assist with researching and applying for grant opportunities., • Community Engagement: Research and gather information on relevant community activities to support organizational involvement., • Flexibility: Be available to work occasional evening hours and weekends as needed. Qualifications • A Bachelor's degree and two years of relevant administrative or clerical experience., • OR a High School diploma (or equivalent) and six years of relevant experience., • OR an equivalent combination of education and experience, including at least one year of administrative experience., • Demonstrated proficiency in administrative and clerical tasks., • Excellent planning, organizational, and multitasking skills., • Strong verbal and written communication abilities.

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  • Experienced Carpenter / Railing Installer
    Experienced Carpenter / Railing Installer
    1 month ago
    $23–$28 hourly
    Full-time
    Bogota

    Position Details (detalles de la posición): Location: Based in Bogota, NJ, with daily travel to various job sites throughout the region. ( Con base en Bogota, NJ, con viajes diarios a diferentes sitios de trabajo en la región.) Transportation: Company vehicle provided. Employee will pick up and return the van at the Bogota shop each day. (Se proporciona vehículo de la empresa. El empleado deberá recoger y devolver la camioneta en el taller de Bogota cada día) Pay Rate: $23–$28 per hour, depending on experience and performance. (23–$28 por hora, según la experiencia y el desempeño). Schedule: Full-time, Monday through Friday (overtime opportunities may be available).(Tiempo completo, de lunes a viernes (posibles oportunidades de horas extra).) Responsibilities ( Responsabilidades): • Perform high-quality railing and carpentry installations on residential and commercial projects.(Realizar instalaciones de barandales y carpintería de alta calidad en proyectos residenciales y comerciales.), • Ensure accuracy, safety, and craftsmanship on every job.(Garantizar precisión, seguridad y buena mano de obra en cada trabajo), • Communicate effectively with office staff and site supervisors. (Comunicarse de manera efectiva con el personal de oficina y supervisores en obra.), • Maintain a clean, organized, and professional work environment.(Mantener un ambiente de trabajo limpio, organizado y profesional.) Requirements ( Requisitos): 1. Proven carpentry or railing installation experience.( Experiencia comprobada en carpintería o instalación de barandales)., 2. Valid driver’s license and clean driving record. ( Licencia de conducción válida y récord limpio de manejo)

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  • Bilingual P&C Insurance & Administrative Support Specialist (English/Spanish)
    Bilingual P&C Insurance & Administrative Support Specialist (English/Spanish)
    1 month ago
    Full-time
    West Bronx, The Bronx

    About the Role We are seeking a proactive and bilingual (English/Spanish) professional to join our team as an Insurance & Administrative Support Specialist. This role combines customer service, administrative coordination, and insurance support in a fast-paced, client-focused environment. Key Responsibilities Provide exceptional customer service for Property & Casualty insurance lines, including Auto, Homeowners, and Business Liability. Communicate fluently in English and Spanish to support a diverse clientele. Deliver executive-level administrative support: calendar management, phone handling, and client follow-up. Maintain organized office systems and manage supply inventory. Perform clerical tasks such as filing, proofreading transcription and document scanning. Submit timely and accurate activity reports to the supervising agent. Required Qualifications Bilingual in English and Spanish (spoken and written). MUST HAVE Basic knowledge of Auto, Home, and Business Insurance products. Strong communication skills and professional demeanor. Proficient in Microsoft Word, Excel, OneDrive, and Google Workspace. High attention to detail and ability to multitask in a high-demand environment. Reliable, self-motivated, and committed to excellence. Must be available to work the following schedule: Full-Time | Monday–Friday 9 AM–5 PM | Saturdays 9 AM–3 PM (Tax Season) Preferred Qualifications New York State Property & Casualty Insurance License. New York Automobile Insurance Plan (NYAIP) Online System knowledgeable. Notary Public certification Why Join Us? Opportunity to grow within a dynamic and supportive team. Serve a meaningful role in helping individuals and businesses protect what matters most. Gain valuable experience in both insurance and administrative operations. Benefits Paid Time-Off Supportive team environment Opportunities for growth and development Apply today if you're ready to bring your bilingual skills, insurance knowledge, and administrative expertise to a purpose-driven team! Starting Base Rate of $18.00/hour. Job Type: Full-time Pay: $18.00 per hour Benefits: Paid time off Work Location: In person

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  • Office Assistant
    Office Assistant
    1 month ago
    Full-time
    Hackensack

    Job Description: Office Assistant Company: Somes Uniform Location: [Insert Location] Employment Type: Full-Time / Part-Time Overview Somes Uniform is seeking a reliable and organized Office Assistant to support daily administrative operations. The ideal candidate is detail-oriented, proactive, and able to work in a fast-paced environment while maintaining excellent customer service. Key Responsibilities • Answer and direct phone calls; take accurate messages., • Greet walk-in customers and assist with basic inquiries., • Maintain and update company files, records, and databases., • Prepare documents, reports, and correspondence as needed., • Handle email communications and schedule appointments., • Assist in order processing, invoicing, and basic inventory coordination., • Perform data entry with accuracy and efficiency., • Coordinate with other departments for smooth office workflow., • Manage office supplies and ensure the workspace is organized., • Perform other administrative tasks assigned by management. Qualifications • High school diploma or equivalent; Associate’s degree preferred., • Previous office or administrative experience is a plus., • Strong communication and interpersonal skills., • Proficient in MS Office (Word, Excel, Outlook) and basic computer applications., • Excellent time management, attention to detail, and organizational skills., • Ability to multitask and prioritize workload., • Customer service oriented and professional attitude. Schedule & Compensation • Schedule: [Insert working hours], • Compensation: [Insert salary range or “Based on experience”], • Benefits: [Optional – Insert if applicable]

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  • Office Assistant
    Office Assistant
    2 months ago
    $20–$25 hourly
    Full-time
    Ludlow, Yonkers

    Job Title: Office Manager / Office Assistant (Entry Level) Location: Yonkers, NY About Us New Classic Restoration LLC - Construction-based company in NYC. We manage 3-4 jobs a year and have around 10 employees. We renovate both residential and commercial areas, in both modern and traditional style Role Overview We’re looking for a motivated recent college graduate to help run our office. This is an entry‑level hybrid role combining administrative support, basic accounting/bookkeeping tasks, client coordination, and light project administration. Great opportunity to learn construction/fabrication business operations and grow into more responsibility. Key Responsibilities • Greet clients and manage incoming calls and emails, • Schedule appointments, site visits, and manage calendars, • Prepare and send proposals, invoices, and basic correspondence, • Assist with bookkeeping: track expenses, reconcile receipts, assist with A/P and A/R using QuickBooks or similar, • Maintain project files, permits, and subcontractor documentation, • Order office and shop supplies; coordinate deliveries, • Support project coordination between shop and field teams (scheduling, basic follow‑ups), • Light data entry and document prep (PDFs, simple drafting of letters/RFIs), • Preferrably Bilingual as we communicate in both English and Spanish, • Recent college graduate (preferred) or 0–3 years of office/admin experience, • Organized, reliable, and professional demeanor, • Strong written and verbal communication skills, • Comfortable working in a small, active shop/office environment, • Basic computer skills: Microsoft Office (Excel/Word), email; QuickBooks experience a plus, • Able to prioritize tasks and work independently, • Valid driver’s license and reliable transportation preferred

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  • Project Manager - Ground Up Construction
    Project Manager - Ground Up Construction
    2 months ago
    $130000–$145000 yearly
    Full-time
    Hackensack

    Job Summary: We have multiple openings for Senior Project Manager, roles. These positions are responsible for overseeing wood-frame over-podium luxury residential construction projects. Based in Hackensack, New Jersey or Poughkeepsie, NY the role requires strong expertise in value engineering, budget management, adherence to strict schedules, and proficiency in construction management software such as Procore and Microsoft Project. Key Responsibilities: Project Oversight & Strategic Planning: • Oversee all project phases from initiation to completion., • Develop and execute detailed action plans, including schedules, resources, and work plans, adhering to value engineering principles Budget & Cost Control: • Ensure strict adherence to the budget through cost-saving strategies., • Monitor financials and make necessary adjustments to maintain budget alignment. Risk Management & Safety: • Identify and mitigate potential project risks., • Ensure compliance with OSHA and safety regulations specific to wood-frame over-podium construction. Negotiation & Scope Development: • Lead contract negotiations and develop scopes of work., • Respond to RFQs with detailed and competitive proposals. Stakeholder & Team Management: • Coordinate with project stakeholders and lead cross-functional teams., • Ensure effective communication and collaboration across all project phases. Schedule Management: • Maintain strict adherence to the project timeline., • Coordinate activities to avoid delays and ensure project milestones are met. Technology Proficiency: • Utilize project management tools such as Procore and Microsoft Project., • Stay up to date with relevant construction technologies. Wood-Frame Over Podium Construction Expertise: • Oversee luxury residential construction, ensuring high standards., • Ensure proper use of construction techniques and materials. Qualifications: • Bachelor’s degree in construction management, architecture, engineering, or a related field., • 5 to 10+ years of project management experience, ideally in luxury multi-unit, wood-frame residential construction, with the specific requirement depending on the level of the position., • Strong communication, negotiation, and team management skills., • Proficiency in using Procore, Microsoft Project, and other relevant construction technologies., • In-depth knowledge of value engineering and budget management., • Proficient in Procore and Microsoft Project Additional Requirements: • Strong knowledge of OSHA regulations and a commitment to safety. Work Environment: • A mix of office work and on-site project management., • Travel is required for project supervision and coordination. About The O'Neill Group: • The O'Neill Group is a leading firm in the real estate development sector, known for our innovative approach to land use, zoning, and planning. We pride ourselves on our collaborative culture, commitment to excellence, and our contributions to sustainable and community-focused development. Qualified candidates are encouraged to apply by submitting a resume, cover letter, and any relevant project portfolios

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