Administrative Assistant
4 days ago
Fresno
Job DescriptionWe are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant In this role, you will provide essential administrative support to ensure the efficient operation of our office. The ideal candidate will have excellent communication skills, strong multitasking abilities, and a proactive approach to problem-solving. Responsibilities: • Manage and process client billing and invoicing in a timely and accurate manner, • Assist with general accounting duties, including data entry, account reconciliation, and file maintenance, • Active ownership of accounts receivable functions, including following up on outstanding payments, • Provide administrative support to the accounting, sales, production, and operations teams, • Assist with payroll processing and timekeeping reviews as needed, • Organize and maintain digital and physical files and records, • Prepare reports and spreadsheets for internal tracking and analysis, • Answer and direct phone calls, take messages and handle inquiries, • Communicate professionally with clients, vendors, and team members, • Support with general office tasks and assist other departments as needed, • Perform other administrative and financial support tasks as assignedPreferred Qualifications:, • High school diploma or equivalent; additional certification or training in office administration is a plus., • Experience with billing and payroll, • Ability to assist with scheduling, • Experience as an administrative assistant or in a similar role., • Proficient in using MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software., • Excellent verbal and written communication skills., • Strong organizational and time management abilities., • Attention to detail and problem-solving skills., • Ability to handle confidential information with discretion., • Professional and friendly demeanor with the ability to interact effectively with individuals at all levels., • Proficiency in both English and Spanish is preferred Schedule: Monday – Friday Pay: $18.00 - $21.00 per hour Position requires a drug test be completed, contingent upon employment and a background check if applicable. Physical demands: Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. You must be able to lift light to moderate weight and sit for extended periods of time to complete your job at a computer.Benefits: • Medical, dental, and vision coverage, • Company Life Insurance, • Longevity Stock Program, • IBP Foundation, • Scholarship opportunities, • Paid vacation and holidays, • Employee Financial Assistance Program, • Opportunities for growth and advancement., • 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching