Payroll Specialist
2 days ago
Austin
Job Description Finding the right place to grow your career isn't (over) easy, so we're here to help by sharing a few reasons why the grass is greener at Vital Farms. We think you'll appreciate our focus on Conscious Capitalism, which drives business decisions that benefit all our stakeholders (leading to even better business results). You might be drawn to our innovative approach and refusal to settle for the "way things have always been done." Or you could find it exciting to grow your skills while working for an industry-leading brand. Whether you're into our values, our brand, or our egg-cellent puns, we hope you'll join our Crew and help us change the world 108 square feet at a time! At Vital Farms, we're proud of the diverse communities we serve and the stakeholders who help bring our purpose to life. We're committed to fostering an inclusive and collaborative environment where every crew member feels valued. We see this as one of our greatest strengths - and your role is key to helping us build on it. Your Role: Reporting to the Vice President, Total Rewards and People Operations, the Payroll Specialist will be a positive, upbeat, "egg-loving" person with the ability to relate to a diverse set of people, communicate clearly and appropriately, and be approachable yet professional. This role is responsible for processing accurate and timely payroll for crew members, maintaining payroll data integrity, partnering with People Operations and Finance on payroll changes and reporting, and ensuring compliance with federal, state, and local wage and hour requirements. The Payroll Specialist supports audits and reconciliations, responds to crew questions with professionalism and discretion, and helps continuously improve payroll processes and controls. What You'll Do: • Process multi-state, biweekly payroll accurately and on time, including new hires, terminations, job changes, and pay adjustments., • Administer payroll changes in the payroll/HRIS system (earnings, deductions, taxes, garnishments, and direct deposit) and validate data for accuracy., • Review and audit timesheets, PTO, and leave entries; follow up with People Business partners to resolve discrepancies prior to payroll processing., • Prepare, reconcile, and submit payroll files (including off-cycle checks) and support month-end/quarter-end/year-end payroll close activities., • Partner with Finance to reconcile payroll registers to the general ledger, support variance analysis, and maintain strong payroll controls., • Support payroll tax processes (setups/updates, notices, and reconciliations) and collaborate with vendors to ensure timely and accurate filings., • Respond to crew payroll questions (pay statements, taxes, deductions, timekeeping, and leave impacts) with confidentiality and excellent customer service., • Ensure payroll practices comply with applicable wage and hour laws and internal policies; help maintain SOX-ready documentation and audit trails., • Create and maintain payroll procedures, checklists, and training resources; identify opportunities to streamline processes and improve accuracy., • Generate routine and ad hoc payroll reports to support Finance and People Operations (headcount, labor costs, deductions, and audit support)., • 3+ years of end-to-end, multi-state payroll processing experience (multi-location a plus)., • Strong knowledge of payroll laws and confidentiality/controls best practices., • Hands-on payroll tax support (garnishments, W-2s, agency notices) with a payroll provider., • Proficient with payroll/timekeeping/HRIS tools (e.g., UKG, ADP, Workday, Paycom) and quick to learn new systems., • Advanced Excel skills (lookups, pivot tables) and comfort with large datasets/reconciliations., • 10-20% travel is required for meetings, company trainings, and events., • Exceptional attention to detail and follow-through., • Ability to work independently and navigate ambiguity in a fast-paced environment., • You're no hero – You know the power of teamwork and celebrate the work of others before your own., • You give a sh*t – You believe in acting like an owner and making Vital Farms a place to be proud of., • You raise the standards – You know growth can be hard, but you strive to improve yourself and others each day., • You can walk in someone else's boots – You seek to understand other's viewpoints and think that you get to better answers by sitting on the same side of the table., • You don't walk on eggshells – You're not afraid to leave the bullsh*t behind and have honest conversations., • A fast-paced, energetic, remote environment with passionate people who are leading a movement to bring ethically produced food to the table., • Competitive pay and benefits (Medical, Dental, Vision, and Paid Parental Leave, just to name a few)., • Generous retirement contributions: 401(k) + 3% Contribution from Day 1., • Free eggs and butter (yes, really!), along with friends and family discounts., • Fun team SWAG that will make you the talk of the town. Who We Are: Vital Farms, a Certified B Corporation, offers a range of ethically produced foods nationwide. Started on a single farm in Austin, Texas, in 2007, Vital Farms became a national consumer brand that works with 350 family farms and is the leading U.S. brand of pasture-raised eggs by retail dollar sales. Vital Farms' products, including shell eggs, butter, hard-boiled eggs, and liquid whole eggs, are sold in over 24,000 stores nationwide. Vital Farms' ethics are exemplified by its focus on the humane treatment of farm animals and sustainable farming practices. In addition, as a Delaware Public Benefit Corporation, Vital Farms prioritizes the long-term benefits of each of its stakeholders, including farmers and suppliers, customers and consumers, communities and the environment, crew members, and stockholders. In short, we exist to improve the lives of people, animals, and our planet through food. Commitment to Equal Opportunity To fulfill Vital Farms mission of bringing ethically produced food to the table, we're committed to building teams that reflect diverse perspectives and lived experiences. We believe that when all crew members feel valued and respected, they bring their best ideas forward - fueling innovation, belonging, and shared success. We strive to create a welcoming environment rooted in equal opportunity and encourage individuals from all backgrounds and experiences to apply. To that end, we make employment decisions based on qualifications, merit, and business need. Vital Farms does not discriminate on the basis of race, color, religion, gender and gender identity, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, marital status, age, national origin, citizenship status, military or veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable law. Ready to Join Us? Together, we're cultivating an environment where every Crew member can thrive, grow, and know they're part of something bigger - improving lives through ethical food. If this role sounds like the right fit for you, we'd love to hear from you! Even if you don't meet every qualification, we encourage you to apply - you might be exactly what we need! Next Steps:Shortly after you complete your application, you'll receive a follow-up email elaborating on any potential next steps in our process. If you don't immediately receive said follow-up email, we would highly encourage you to check your spam filter! In order to fulfill Vital Farms mission to "bring ethically produced food to the table," we seek to build teams that leverage diverse perspectives to create a welcoming and innovative environment that is committed to the principles of equal employment opportunities. To that end, we make employment decisions based on qualifications, merit, and business need. Vital Farms does not discriminate on the basis of race, color, religion, gender and gender identity, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, marital status, age, national origin, citizenship status, military or veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable law. Notification to Agencies:**Vital Farms is not accepting unsolicited third-party recruitment agencies in the hiring process for this role. If you are a potential candidate interested in a role with Vital Farms, please submit an application directly. California Applicants: Please see our California Employment Candidate Privacy Statement for more information about how we collect, use, retain, and disclose personal information as part of our recruitment and hiring process. Please Note: This position is designated as remote within the United States; however, we are currently unable to employ individuals residing in the following states: Alaska, Hawaii, Mississippi, Montana, North Dakota, South Dakota, West Virginia and Wyoming
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