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Job DescriptionEmpower Leadership, Drive Impact The Interactive Advertising Bureau (IAB) is looking for a highly skilled, organized, and proactive Executive Assistant to provide critical support to our Chief Growth Officer, SVP, Centers of Excellence & Industry Initiatives and SVP, Member Development. This is a unique opportunity to be at the heart of IAB’s mission, ensuring two of our most senior executives are equipped to lead with focus, efficiency, and impact. In this role, you’ll do much more than manage schedules, you’ll serve as a trusted partner, keeping operations running smoothly, enabling leadership success, and representing IAB with professionalism and discretion. What You’ll DoExecutive Support & Calendar Management * Manage complex calendars, ensuring schedules are up-to-date and free of conflicts. * Proactively adjust and prioritize meetings to accommodate urgent or time-sensitive requests. * Keep executives fully briefed on upcoming deadlines, meetings, and priorities. Travel & Logistics * Organize domestic and international travel arrangements, including flights, hotels, ground transportation, visas, and itineraries. * Anticipate executive needs and provide complete travel documentation and confirmations. Expense & Administrative Management * Prepare and submit accurate monthly business expense reports. * Track reimbursements and follow up proactively. * Draft and distribute correspondence, invoices, agendas, and reports. * Coordinate reservations for business meals and meetings. Meeting & Event Coordination * Prepare and circulate agendas and supporting materials in advance of meetings. * Record meeting recaps, track action items, and provide timely follow-up. * Book and set up meeting rooms with all necessary technology and equipment. Operational & Strategic Support * Provide status updates and track action items for executives, escalating when needed. * Partner with cross-functional teams to support initiatives across the organization. * Perform additional administrative and project-related duties as assigned. Who You Are * Experienced EA: A minimum of 5 years of experience supporting senior executives, preferably in media, technology, or a fast-paced industry. * Detail-Oriented: A master of organization who anticipates needs and catches the small things before they become big. * Strong Communicator: Excellent written and verbal skills, with confidence in handling communications at all levels. * Discreet & Professional: Trusted to manage confidential information with the highest integrity. * Tech-Savvy: Proficient in Outlook and Microsoft Office Suite; experience with Salesforce, Zoom, and expense platforms a plus. * Adaptable & Proactive: Thrives in dynamic environments, solving problems with creativity and resourcefulness. Why You’ll Love Working at IAB * High Visibility: Support senior executives who are shaping the future of digital media, marketing, and technology. * Industry Impact: Be part of an organization that drives standards, innovation, and growth across the ad-supported internet. * Collaborative Culture: Join a team that values diverse perspectives, open communication, and shared success. * Growth & Learning: Gain exposure to strategic initiatives, industry events, and opportunities for professional development. * Work-Life Balance: Hybrid schedule with flexibility, plus a culture that values well-being and personal growth. This is a chance to contribute to the future of digital advertising and marketing while providing indispensable support to IAB leadership. If you’re ready to make an impact behind the scenes while growing your own career, we’d love to hear from you.

Job Description At-a-Glance: Are you ready to build your career by joining a global financial institution. If so, our client is hiring an Executive Assistant. Position Type: • Contract, • Prior administrative or related experience at the executive level is essential, • Flexible and proactive attitude with the willingness to take on new and ad hoc projects, • Highly service-oriented and detailed-oriented individual with the ability to work well both independently and collaboratively, • Highly trainable with ability to learn new, proprietary systems pretty quickly, • Strong ability to manage multiple priorities and take independent initiative for action within areas of responsibility including escalating matters where necessary, • Experience within a Financial Services environment preferred, • Excellent written, verbal, and interpersonal communication skills, • College degree mandatory, • Proficiency with all Microsoft Office software, • Becoming familiar with all firm policies and procedures related to expenses and travel including monetary thresholds and required approvals, • Coordinating travel schedules, arrangements and agendas in preparation for on-site and off-site meetings, conferences and events, • Coordinating on-site client meetings, including room reservations, catering, day of logistics, etc., • Submitting, maintaining and monitoring expense reports through Concur system to ensure timely settlement of expenses, • Processing external vendor payments through Smaart system, • Obtaining approvals for firm absorbed costs through internal system, • Providing telephone coverage, including responding to inquiries, properly routing calls and taking detailed messages., • Use of excellent judgment with both internal and external clients, • Managing and maintaining the confidentiality of highly sensitive information as it relates to firm, staff, and clients, • Heavy calendar monitoring, management and scheduling, • Back-up coverage for administrative team colleague(s) during planned or unplanned absences from the office or as necessary, • Reviewing and prioritizing incoming emails and taking appropriate action. Performing related duties as assigned, • Ability to coordinate, and manage to completion, special projects as assigned, • Advanced experience in making domestic and international travel arrangements including procuring visas (with assistance from travel desk), currency exchanges, arranging ground transportation, etc., • Coordinating complex and extensive meeting schedules by previewing participant availability and proposing and adjusting days/times as needed, • Adept with working out travel logistics (e.g. planning real travel time between meetings, hotels and airports), • Documentation Management including coordinating, streamlining and properly recording important documents and files, • Assist with onboarding and off boarding all employees (e.g. new hires including permanent, temporary employees and interns as well as those departing the Firm), • Facilitating execution of legal documents to be signed by various officers, • Ad hoc project work

Enterprise - JobID: 534835 [Customer Service Rep / Reservation Agent] As a Customer Assistance Rep at Enterprise, you'll: Take incoming calls- reservations, rate quotes, questions, etc; Provide information and resolution for customers; Manage outgoing calls for callback management, A/Rs and miscella

The Overnight Front Office Agent will provide hotel support and service in accordance with Aman's Core Ambitions, Purpose, Brand Pillars, Values, Competencies and Spirit. Performs all overnight front office duties, including guest check-in/check-out, reservations, guest profile management, and cashi

Behind the scenes, you keep the front desk humming with precision, juggling reservations, requests, and surprises like a hospitality ninja.

Behind the scenes, you keep the front desk humming with precision, juggling reservations, requests, and surprises like a hospitality ninja.

The Front Desk Agent consistently exceeds guest expectations by greeting, receiving, welcoming, registering, responding to guest inquiries, maintaining accounts, checking out, and handling cash and credit cards. Accurately record all reservations taken at the Front Desk accurately.

Hospitality Customer Coordinator Hotel Reservations (Remote). Job Title: Hospitality Customer Service Hotel Reservations (Remote). We are seeking friendly, detail-oriented individuals to join our team as Hospitality Customer Service Representatives for hotel reservations.

Previous experience in customer service, hospitality, or reservations is a plus but not required. Hospitality Customer Service Hotel Reservations (Remote). We specialize in hotel accommodations, cruises, all-inclusive resorts, and group travel, with a focus on outstanding customer service and atten

Guest Services Coordinator will be a partner to the Reservations, Front Office, F&B, and hotel maintenance teams. Provide customers with any required information related to all Hotel & F&B departments (hours of operations, services available etc). GSC will coordinate all in house and outside calls a

We are seeking a reliable and detail-oriented Reservations & Client Support Coordinator to assist with reservation coordination and client support in a remote environment. Reservations & Client Support Coordinator. We may use artificial intelligence (AI) tools to support parts of the hiring process,

The Concierge Assistant role is an exciting opportunity for a hospitality-minded professional to serve as the face of BCG's Brooklyn office. Monitoring the concierge inbox regularly and processing requests for guest space, conference room reservations, and visitor access.

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests.Transmit information or documents using a computer, mail, or facsimile machine.Operate standard office equipment other than co

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests.Transmit information or documents using a computer, mail, or facsimile machine.Operate standard office equipment other than co

Enterprise Mobility - - Responsibilities: Take incoming calls - reservations, rate quotes, general questions and answers, provide information and resolution for customers, other branches, insurance companies, dealerships, repair shops and other vendors; Manage outgoing calls for callback management,

The Director of Revenue Management is responsible for developing and executing the hotel's room revenue strategy to optimize the revenue of the hotel, driving market share growth, researching, and leading the revenue management and reservations teams. Lead, mentor, and develop the revenue management

The Sales Coordinator will support the Group Sales team in helping to manage group reservations and related operations to ensure that all clients receive an efficient and quality experience in planning and arranging trips to the 9/11 Memorial Museum. Assist with all ticketing requests, including ans

Organize, confirm, process, and conduct all guest check-ins/check-outs, room reservations, requests, changes, and cancellations.Secure payment; verify and adjust billing.Process all guest requests and relay messages.Print contingency lists to have a record of all guests in case of emergency.Identify

In offering a warm welcome to our hotel/resort, the Guest Services Agent assists with the unloading of guest's luggage and provides a source of knowledge for the guest for everything about the hotel, its amenities, and the local area as they assist the guest to their room. We are looking for a highl

Job DescriptionSalary: $55,000 - $70,000 Our firm is searching for a Human Resource & Talent Coordinator to work out of our Madison Avenue location. This role will partner closely with the Operations Manager to coordinate the hiring of talented team members, support local operations, and manage internal & external relationships. Responsibilities • Coordinate the selection process for staff & associate job openings., • Manage internal & external job posts., • Assist with creation of job descriptions and role documents., • Source qualified candidates using talent management systems., • Screen candidates & schedule follow-up interviews., • Administer skills and selection assessment tools., • Partner with Hiring Managers & Office Leadership to meet time-to-fill & applicant standards., • Coordinate new hire onboarding & first week preparation., • Ensure a high degree of hiring manager & candidate satisfaction., • Provide weekly reporting to hiring managers & leadership on progress & pipeline., • Lead on local event planning & meeting coordination, • Provide support for on-site events, including coordinating catering, guests, conference room reservations, and partnership with local building management., • Help setup & breakdown meeting spaces for in-person gatherings., • Coordinate with any applicable 3rd-party vendors to ensure all events go smoothly., • Assist the Operations Manager with local office tasks., • Regularly review & maintain a directory of all local operational processes., • Identify any local issues & partner to resolve any outstanding items., • Bring forward recommendations on efficiencies & improvements., • Partner to develop relationships with outside vendors & building management., • Provide back-up coverage for Reception & Check Processing. Qualifications • 1 - 2 Years of experience in HR, Recruiting, or Operations., • Bachelor's degree, preferably in a business concentration., • High degree of initiative., • Superior written and oral communication skills., • Demonstrated use of time management skills., • High degree of organizational skills., • Ability to take independent action to make sound decisions., • Knowledge of computer technology, hardware and software., • Ability to be flexible and open minded., • Team orientated. About Northwestern Mutual Northwestern Mutual has been helping families and businesses achieve financial security for over 165 years. Through a distinctive, whole-picture planning approach including both insurance and investments, we empower people to be financially confident. We combine the expertise of our financial professionals with a personalized digital experience and leading-edge technology to best serve our clients. With $309 billion in assets, $31.1 billion in revenues, and more than $2 trillion worth of life insurance protection in force, Northwestern Mutual delivers financial security to more than 4.75 million people who rely on us for life, disability income and long-term care insurance, annuities, brokerage and advisory services, trust services, and discretionary portfolio management solutions. The company holds more than $200 billion of client assets as a part of its wealth management and investment services.

Handles a variety of calls and tasks including incoming calls to the hotel, calls relating to Front Office, Reservations, Concierge, Guest Services, Housekeeping, Engineering, Security, and any other department designated by hotel leadership. Maintains full knowledge of and effectively utilizes all

HHM Hotels - - Responsibilities: Greet and register guests and assist with their needs; Assign rooms and process payments and reservations; Respond to guest requests and resolve complaints; Handle safety and security tasks, including securing valuables; Assist with breakfast area and luggage during

Exciting opportunity for a Front Desk Agent at a premier historic hotel in the Hudson Valley. Assist in coordinating the Front Desk and the Housekeeping Department. Must have the ability to perform all desk attendant functions including checking guests and vendors in and out, reservations, and switc

Accountable for providing guests with friendly and prompt service while taking ticket reservations in person and over the phone.Greet guests in a friendly, genuine way and answer questions with firm knowledge about movie times and seating.Provide guests with in depth membership information and prici

Now hiring an experienced American Airlines Reservation Agent (Remote) to book flights, modify reservations, and assist travelers remotely.

Red Lobster - - Responsibilities: Welcoming every guest into our restaurant with a smile; Accurately quoting wait times and managing reservations; Escorting guests to their table and providing a seamless experience; Providing a warm farewell and invitation to return; Focusing on your team and guest

We are seeking a friendly and professional Front Desk Agent to join our team at Best Western Plus Secaucus. The Front Desk Agent will handle guest inquiries, manage reservations, and ensure a seamless experience for all visitors. Maintain the cleanliness and organization of the front desk area and l

Join our growing team as a United Airlines Reservations Representative (Remote) to handle bookings and inquiries from travelers.

Blue Sky Hospitality Solutions - - Responsibilities: Greet guests promptly and warmly; Manage reservations and walk-in seating; Escort guests to their tables and present menus; Maintain cleanliness and organization of the host stand and entrance areas; Answer phones and manage reservations.

Compass Group - Sutphin Boulevard - Responsibilities: Welcomes and acknowledges each guest with a smile, eye contact and friendly greeting; Answers telephones using appropriate etiquette and transfers calls; Processes all guest check-ins by confirming reservations, assigning rooms and activating roo

Unifi Services - - Responsibilities: Assist passengers with arrival and check-in; Handle all aspects of arrival and departure functions including ticketing, gate handling and check-in; Operate boarding, baggage service, reservations and resolve related complaints; Provide information for airline pa

The Reservations Agent plays a crucial role in supporting front desk operations by ensuring hotel room reservations are accurately booked while providing a seamless experience for our guests. Position Purpose: We are seeking a hospitality focused and organized individual to join our team as a Reserv

Are you passionate about travel and eager to build a rewarding career from anywhere?.Assist clients in booking flights, accommodations, and vacation packages tailored to their preferences.Provide personalized travel recommendations using our trusted supplier network.Stay informed on industry trends,

Compass Group - - Responsibilities: Manage corporate switchboard and serve as primary visitor contact; Ensure guest experience is warm, professional, and secure; Oversee conference room reservations and catering orders; Report maintenance and cleanliness issues; Maintain communication with service

We are seeking a friendly and professional Front Desk Agent to join our team at Best Western Plus Secaucus. The Front Desk Agent will handle guest inquiries, manage reservations, and ensure a seamless experience for all visitors. If you are a motivated individual with a passion for hospitality and a

Dentons US LLP is currently recruiting for a Legal Administrative Assistant for our New York Office. Manage legal administrative tasks, including conflicts checks, client-matter openings, reconciling expenses, billing, electronic approvals, calendaring, conference room reservations, travel arrangeme

You'll help clients select accommodations, manage reservations, and ensure every travel experience is smooth from start to finish. Maintain accurate records of reservations and client preferences. Destination Knot is expanding its remote travel division and seeking detail-oriented individuals to ass

Destination Knot is expanding its remote travel division and seeking detail-oriented individuals to assist guests with hotel reservations, itinerary coordination, and high-level client support. Research properties and destination amenities to match client needs. Mentorship and advancement opportunit

JOB TITLE: Front Desk Supervisor.All front office personnel including guest reception, concierge, reservations, PBX and bell staffs.To assume full responsibility for the management of the day-to-day and long-term hotel guest reception, reservations and telephone service operations, while maintaini

The CEO of a global leading direct access trading firm is seeking a dedicated and proactive personal assistant to join his team of assistants part-time. Additional Personal / Creative / Executive Assistant duties as needed. Manage both personal and professional tasks, which include reservations, app

The Concierge Assistant role is an exciting opportunity for a hospitality-minded professional to serve as the face of BCG's Brooklyn office. Monitoring the concierge inbox regularly and processing requests for guest space, conference room reservations, and visitor access.

Marriott Hotels - - Responsibilities: Handle guest check-ins and check-outs; Process room reservations and billing; Activate and file room keys; assist with wake-up calls; Provide information about property amenities, services, and local area; Follow up on outstanding guest requests and problems.

Hospitality Customer Service Representatives. Interest in hospitality, travel, and creating memorable guest experiences. Previous experience in customer service, hospitality, or reservations is a plus but not required.

Marriott Hotels - 701 7th Avenue - Responsibilities: Enter and retrieve information contained in computer databases to update records and guest reservations; Handle incoming and outgoing mail and distribute it; Create and maintain computer- and paper-based filing and organization systems; Answer tel

Trip Planning Coordinators utilize established booking platforms and travel resources to assist with reservations, itinerary development, and travel logistics. Comfortable working independently in a remote environment. Flexible remote work environment.

Process all reservation requests, changes, and cancellations received by phone, fax, or mail.Identify guest reservation needs and determine appropriate room type.Verify availability of room type and rate.Explain guarantee, special rate, and cancel Reservations, Clerk, Reservation, Retail, Hotel.

At Destination Knot, we help individuals, couples, and families turn their dream vacations into reality. In this role, you will work closely with our travel planning team to research destinations, prepare quotes, manage reservations, and assist clients with pre- and post-booking communication. Monit

Hospitality Customer Service - Hotel Reservations (Remote). Previous experience in customer service, hospitality, or reservations is a plus but not required. We specialize in hotel accommodations, cruises, all-inclusive resorts, and group travel, with a focus on outstanding customer service and atte