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  • Accounts Receivable Specialist
    Accounts Receivable Specialist
    5 days ago
    $60000–$65000 yearly
    Full-time
    Fairfield

    Company Description FB International Inc. specializes in creative design and temporary architectural solutions for trade shows, conferences, pavilions, showrooms, pop-ups, and window displays. With over 35 years of experience, we are dedicated to delivering quality and reliable service. Guided by our proven "devise, develop, and deliver" approach, we collaborate closely with clients to bring their unique visions to life. Our team prides itself on passion and innovation to meet customized needs with excellence and precision. Role Description This is a full-time, on-site role for an Accounts Receivable Coordinator at our office in Fairfield, New Jersey. The Accounts Receivable Coordinator will be responsible for processing invoices, monitoring payments, managing financial transactions, maintaining records, and generating reports. The position also requires regular communication with clients and internal teams to ensure accurate financial tracking and resolution of discrepancies. Key Responsibilities: Billing & Invoicing • Issue contract client down payments and final invoices according to project or contract terms, • Ensure invoices are accurate, complete, and delivered to clients on schedule, • Maintain organized records of all issued invoices and supporting documentation Payment Processing • Process incoming payments, including checks, ACH, wire transfers, and credit card transactions, • Apply payments to customer accounts accurately and promptly, • Process credit card payments in compliance with company policies and security standards, • Reconcile daily payment activity and resolve discrepancies Collections & Account Management • Monitor outstanding balances and follow up on overdue accounts, • Conduct collection activities professionally and in alignment with company guidelines, • Communicate with clients regarding payment status, billing questions, and account issues, • Maintain updated aging reports and escalate delinquent accounts when necessary Additional Financial Tasks • Support month‑end closing by preparing AR reports and account reconciliations, • Collaborate with internal teams (sales, operations, finance) to resolve billing or payment issues, • Assist with mid‑year and year‑end financial audits, gathering documentation, and responding to auditor requests, • Collaborate with internal teams to resolve audit inquiries and support the implementation of audit recommendations Skills & Qualifications • Strong understanding of accounts receivable processes and basic accounting principles, • Experience with invoicing, payment processing, and collections, • Proficiency QuickBooks is a must, • Strong attention to detail and accuracy, • Excellent communication and customer service skills, • Ability to manage multiple priorities and meet deadlines, • Proficiency in Microsoft Excel Education & Experience • 2–5 years of experience in Accounts Receivable or similar accounting role

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  • Production and Design Specialist
    Production and Design Specialist
    9 days ago
    $16–$24 hourly
    Part-time
    Fairfield

    Want to work in a friendly team environment and get competitive pay? Come join our exciting business and grow with us at Signarama Fairfield, NJ. We are a family owned and operated franchise business with a legacy of success. As a full-service sign center, we use the latest technology and the highest quality products to manufacture custom signs for all commercial needs. The Production/Designer Specialist position offers a flexible work schedule where you can grow your career. Although it starts out as part-time, it can either continue as part-time or become a full-time position – that’s up to you! We offer competitive pay, training, lots of benefits and opportunities for advancement. SUMMARY - Design, produce and install all types of high-quality signage. Handle call-ins and walk-in prospects and customers in a courteous and professional manner. • Design and create all types of signs., • Mask, weed and apply vinyl to various substrates., • Print, mount, trim and finish various digital graphics and signage., • Must be able to use an X-Acto knife and ruler efficiently., • Properly load and use a cold pressure laminator following standard safety precautions., • Load and cut vinyl on a plotter., • Load media, inks and generate quality prints from digital print equipment., • Move raw materials, sheets and roll goods for manufacturing., • Operate a vertical panel saw using standard safety procedures., • Maintain machinery in good working order., • Greet customers and answer phones in a professional and knowledgeable manner., • Accurately fill in sign layout forms, price estimates and invoices., • Assist in operating and managing the store when needed., • Travel to different locations within the community to preview work areas, give estimates and install various types of signs., • Apply vehicle, boat and window graphics., • Keep a running inventory of all stock and supplies., • Efficiently and effectively manage multiple projects concurrently., • Complete in store training utilizing the following: Front counter Sales, Sign Product Training video, Sign Production Techniques, Key lines and the Owner’s Manual., • Maintain an organized, clean and professional store appearance at all times. QUALIFICATIONS • Valid driver’s license, • Must be computer knowledgeable and willing to learn to be proficient in various software programs and eager to learn new design and POS software., • Strong mathematical and spelling skills. Proficiently use measurement tools., • Must be able to climb a ladder while lifting signs., • Must be able to retrieve various types of substrates from a substrate rack including the upper shelves., • Physically fit to handle manual tasks including lifting up to 80 lbs. HOURS: • P/T (approx. 20-30 hours with opportunity to grow into F/T, • 20 hours per week guaranteed

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