Wholesale Sales Assistant
hace 2 días
San Diego
About the Job ViX Paula Hermanny is an internationally recognized luxury swimwear and resortwear brand inspired by the effortless elegance of Brazilian beach culture. Known for its impeccable fit, elevated design, and sophisticated aesthetic, ViX continues to grow globally, delighting customers with timeless pieces that celebrate quality, craftsmanship, and style. We’re seeking a Wholesale Sales Assistant to support the day-to-day operations of our Wholesale Sales team. This is a full-time, on-site role based in San Diego, supporting seasonal markets and the ongoing execution of domestic and international wholesale accounts. You’ll work closely with Sales and collaborate cross-functionally with Planning, Operations, Marketing, Design, and Global Agents to keep selling tools, samples, and orders organized, accurate, and moving forward smoothly. This is an exciting opportunity for someone who is highly organized, solutions-oriented, and energized by a fast-paced, detail-driven environment. In this role, you’ll help ensure wholesale partners have what they need—on time and on brand—by supporting market preparation, account coordination, and order management. The ideal candidate is proactive, meticulous, and motivated to grow within fashion wholesale while delivering a polished, luxury-level experience at every partner touchpoint. What You’ll Be Doing As a Wholesale Sales Assistant at ViX Paula Hermanny, you will: • Support the Wholesale Sales team in daily operations and seasonal market execution across domestic and international accounts., • Act as a brand representative to wholesale partners by delivering timely, polished, and solutions-focused communication and follow-through., • Assist with internal reporting, seasonal recaps, and ad hoc analysis related to sales performance, order status, and account activity., • Partner cross-functionally with Sales, Planning, and Marketing to assemble and organize seasonal selling tools (line sheets, lookbooks, imagery, product details)., • Upload, maintain, and audit product information and imagery on wholesale platforms (e.g., JOOR, NuOrder) to ensure accuracy and consistency., • Coordinate sales sample management for market, including placing sample orders, managing inbound/outbound shipments, and maintaining showroom organization and presentation (hanging, steaming, tagging)., • Manage sample send-outs, pre-shoot coordination, style assets, and copy templates for key wholesale and e-commerce partners., • Support market appointments and trade show preparation, including rack setup, merchandising, line review prep, appointment coordination, and on-site assistance before/during/after market as needed., • Submit wholesale orders on behalf of the sales team and assist with market recaps, selling summaries, and special projects., • Support end-to-end wholesale order processing (full-price and off-price), including order entry, confirmations, ongoing maintenance, and troubleshooting as needed., • Help ensure EDI orders are received accurately and on time; identify and resolve discrepancies in partnership with internal teams., • Coordinate with Operations to track production timelines, inventory availability, and open order status, communicating updates to the Sales team, partners, and global agents., • Communicate order updates (delays, extensions, cancellations, pricing changes) clearly and professionally; share shipping and tracking information promptly., • Support reorders, returns, swaps (with approval), drop ship programs, and new account setup/maintenance within internal systems and ERP. Who You Are • You’re detail-driven, proactive, and energized by the pace of wholesale—someone who takes pride in getting the small things right because you know they make a big impact., • You thrive in a highly cross-functional environment and enjoy keeping moving pieces organized, accurate, and on track., • You have 1+ year of experience in wholesale sales, sales operations, customer service, or a related role within fashion or retail (preferred)., • You’re highly organized with strong follow-through and the ability to manage multiple priorities and deadlines—especially during market periods., • You communicate clearly and professionally (written and verbal) and know how to represent a luxury brand with polish and confidence., • You’re analytical and detail-oriented, comfortable supporting reporting, performance tracking, and order accuracy., • You’re collaborative by nature and enjoy partnering with teams like Sales, Planning, Operations, Marketing, Design, and external agents/partners., • You’re comfortable working hands-on with samples and showroom needs (shipping, steaming, tagging, organizing) and can occasionally lift/carry up to 25 lbs., • You’re proficient in Microsoft Office, especially Excel, Outlook, and PowerPoint., • Preferred (nice-to-have): experience with JOOR, NuOrder, EDI workflows, and/or ERP systems (RLM a plus), plus exposure to seasonal market prep or showroom support. Why Join Us • Be part of a globally recognized luxury brand inspired by Brazilian beach culture and known for impeccable fit, elevated design, and premium craftsmanship., • Gain hands-on experience across wholesale sales operations—from seasonal markets and sample management to order execution and account support., • Work closely with a highly cross-functional team (Sales, Planning, Operations, Marketing, Design, and Global Agents) and learn how wholesale drives brand growth., • Play a meaningful role in how the brand shows up to partners, helping ensure every selling tool, sample, and order is accurate, on time, and on brand., • Grow your career in fashion wholesale in a fast-paced, collaborative environment that values accountability, attention to detail, and strong partnership. Equal Opportunity Statement ViX Paula Hermanny is an equal opportunity employer that values diversity and inclusion. We consider all applicants based on their skills and qualifications. If you require accommodation or support during the application process, please let us know.