Administrative Assistant - Sales
hace 29 días
Miami
Job DescriptionAt the Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team. We currently have a part-time opening in our Miami, FL office. Our position is for 20 hours per week at $20 per hour.Job Responsibilities • Preparing for daily client visits, • Prepping clothing to be delivered, • Locating necessary client information (A/R balances, sales sheet), • Updating sales materials regarding fabrics/options, • Coordinating and maintaining all client orders/files, • Communicating with clients:, • Setting up appointments, • Providing status of orders, • Scheduling deliveries, • Sending reminders, • Supporting the sales efforts of the sales professional by:, • Communicating regularly with the sales professional and other members of the store team, • Meeting with the sales professional to set goals, • Managing daily calendar, • Organizing inventory, • Pursuing efficiencies for processes and communication, • Picking up and delivering client items as needed, • Prospecting new clients using internet and social media applications, • Entering referrals into proprietary system, • Sending introductory and promotional messages, • Creating call lists/hot lists, • Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors, • Maintaining a professional image to interface with corporate clientsA successful candidate fits the following criteria:, • Confident, independent worker, • Strong communication skills (verbal, written, listening), • Excellent organizational skills, • Outstanding time management skills, • Professional customer service skills, • Social Media savvy (especially on LinkedIn & Instagram), • Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms, • Possesses basic accounting skills (such as balancing accounts), • Enjoys being flexible and multitasking, • Motivated to tackle challenges, • Yearns to work in a fast-paced team environment, • Able to bend and lift up to 20 lbs., • Valid Driver’s License requires (Exception: larger metropolitan areas), • Two years office-related experience is preferred.