Executive Assistant
hace 3 meses
Dallas
Job Description Executive Assistant to Chief Financial Officer (CFO) Location: Dallas, Texas (On-Site) Reports To: Chief Financial Officer (CFO) Job Type: Full-Time, Exempt Schedule: 5 Days On-Site (Non-negotiable) Position Summary We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and executive support directly to our Chief Financial Officer (CFO) in our Dallas, Texas office. This is a crucial, high-visibility role requiring exceptional discretion, sound judgment, and the ability to thrive in a fast-paced corporate finance environment. The ideal candidate will act as a primary point of contact and force multiplier, ensuring the CFO's time is managed effectively and operational support is seamless. Key Responsibilities Administrative & Calendar Management • Manage a complex and dynamic calendar for the CFO, including scheduling internal and external meetings, appointments, and conference calls., • Coordinate extensive domestic and international travel logistics, including flight, hotel, ground transportation bookings, and detailed itinerary preparation., • Prepare and process detailed expense reports, ensuring compliance with company policies and timely submission., • Prepare, proofread, and edit high-quality professional documents, including presentations (PowerPoint), reports, spreadsheets (Excel), and confidential correspondence., • Coordinate and prepare materials for high-level meetings, including Board of Directors, Finance Committee, and leadership team sessions., • Attend meetings as requested, taking accurate and concise meeting minutes and tracking follow-up action items to ensure timely completion., • Maintain highly confidential files, documents, and records with the utmost integrity and discretion., • Order and manage office supplies, coordinate catering for executive meetings, and handle general office management duties for the executive suite., • Education: Bachelor's Degree required., • Experience: Minimum of three (3) years of experience as an Executive Assistant, directly supporting C-level executives (CFO, CEO, COO, etc.) in a corporate environment., • Location: Must be able to work 5 days on-site in the Dallas, TX office., • Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) is mandatory., • Exceptional written and verbal communication skills., • Superior organizational skills and meticulous attention to detail., • Proactive, self-motivated, and resourceful problem-solver with a strong sense of urgency., • Ability to anticipate needs, manage multiple priorities simultaneously, and meet demanding deadlines., • High level of maturity, professionalism, and emotional intelligence in interacting with internal and external stakeholders.Company DescriptionLibertyjobs.com has become an essential destination site for experienced job seekers. Our recruiters are continually posting active job openings to the website. Feel free to search our database of open positions and apply for your next career move! Hundreds of new jobs are listed on the site every month in a wide range of industries and locations. Last year we had over 900,000 unique job seekers visit our website, which means over 75,000 skilled job seekers search our openings every month. Established in 2003, Liberty Personnel quickly grew into one of the largest technical recruiting agencies on the East Coast. Today, Liberty Personnel has a national presence and a diverse client base. Listed below are a number of the industries and openings we work on: Information Technology, Software Programmers, Engineering, Manufacturing, Legal, Plant Maintenance, Construction, Oil and Gas, Medical Communications, Accounting, Finance, Electronics, Scientific, Medical Device, Sales, Pharmaceutical, Admin, Automation, Controls, Civil, HVAC, Wastewater, Structural, Electrical, Chemists, Validations, Logistics, Food Production, Renewable Energy and Machinists.Libertyjobs.com has become an essential destination site for experienced job seekers. Our recruiters are continually posting active job openings to the website. Feel free to search our database of open positions and apply for your next career move!\n\nHundreds of new jobs are listed on the site every month in a wide range of industries and locations. Last year we had over 900,000 unique job seekers visit our website, which means over 75,000 skilled job seekers search our openings every month.\n\nEstablished in 2003, Liberty Personnel quickly grew into one of the largest technical recruiting agencies on the East Coast. Today, Liberty Personnel has a national presence and a diverse client base. Listed below are a number of the industries and openings we work on:\n\nInformation Technology, Software Programmers, Engineering, Manufacturing, Legal, Plant Maintenance, Construction, Oil and Gas, Medical Communications, Accounting, Finance, Electronics, Scientific, Medical Device, Sales, Pharmaceutical, Admin, Automation, Controls, Civil, HVAC, Wastewater, Structural, Electrical, Chemists, Validations, Logistics, Food Production, Renewable Energy and Machinists.