Buscar empleo: 442 ofertas de trabajo de variety en San Bernardino, California (octubre 2025)

Cedar House Life Change Center

Executive Administrative Assistant

hace 10 días

Bloomington

Job DescriptionDescription: Why You'll Love Us: The staff at Cedar House is passionate and dedicated to improving the lives of those suffering from substance use disorders. They have uncompromising integrity and the ability to maintain the strictest confidentiality. We are a high-energy, enthusiastic, respectful team who values the ideas and opinions of others. Salary range for this position is $65,900 - $83,200 / Annually. We offer the following benefits: • Medical/Dental/Vision/Life Insurance, • 403b Retirement Plan Company matched at $1: $1 up to 6% of Annual Salary, • Employee Assistance Plan, • Vacation 2 weeks accrued per year initially, then incrementally more with longevity., • Sick Leave - 48 hours. Job Summary: The Executive Administrative Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and, at times, other high-level Executive Team members. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with high professionalism and confidentiality. Job Functions: · Provide sophisticated calendar management for the CEO. · Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. · Receive CEO phone calls and emails, direct appropriate personnel, and respond to inquiries, investing in building long-lasting relationships both externally and internally. · Work closely with the CEO to inform them of upcoming commitments and responsibilities and follow up appropriately. · Act as a liaison and provide support to the Board of Directors. · Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. · Adhere to compliance with applicable rules and regulations set in the bylaws regarding Board matters. · Maintain open communications with the board and the CEO and, as needed, members of the Executive Team, including meeting updates, and providing necessary information and documents. · Coordinate all Board and Executive Team meetings and retreats and assist with staff meetings and events as needed. · Anticipate the CEO’s needs in advance of meetings, conferences, etc. · Complete a broad variety of administrative tasks that facilitate the CEO’s ability to lead the organization, including: effectively • Assisting with special projects;, • Designing and producing complex documents, reports, and presentations;, • Collecting and preparing information for meetings with staff and outside parties;, • Composing and preparing correspondence;, • Maintaining contact lists;, • Making travel arrangements; · Prioritize and determine appropriate courses of action, referral, or response, exercising judgment to reflect the CEO’s style and organization policy. · Act as a "barometer," sensing the environmental issues and keeping the CEO updated. · Provide "gatekeeper" and "gateway" roles, bridging smooth communication between the CEO and staff and demonstrating leadership to maintain credibility, trust, and support with the Executive Team. · Complete projects by assigning work to appropriate staff, including the Executive Team and other Administrative Specialists, on behalf of the CEO. · Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships. · Maintain inventory and replenish office materials such as snacks, printer, paper, and office supplies. · Provide event management support as requested. · Provide hospitality to all guests and help to create a welcoming environment. · Process and distribute daily mail. · Maintain timely and reliable attendance. · Perform life-saving measures when needed to protect the lives of Cedar House clients and employees. · Other admin duties and/or responsibilities as the Executive Team assigns. Requirements: What You'll Bring: Experience: • A minimum of ten (10) years of experience in the secretarial/clerical field, assisting executive-level staff, preferably CEO., • Significant executive support experience, including supporting C-level executives. (Nonprofit board experience is highly preferred.), • Expertly Proficient in Microsoft Suite and desktop publishing software; ability to design and edit graphic presentations and materials., • Bachelor’s Degree in a related field required (Master’s Degree in related field preferred)., • Complete continuing education and training as required by Cedar House, County, and State mandates., • Uncompromising integrity and ability to maintain the strictest confidentiality., • Champions the mission, culture, and objectives of the organization., • Demonstrates value and respect for all employees., • Some Knowledge of compliance and regulatory requirements for the industry., • Technical proficiency and problem-solving skills., • Exceptional organizational skills and impeccable attention to detail., • High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funding partners., • Make appropriate, informed decisions regarding priorities and available time., • Ability to complete a high volume of tasks and projects with little or no guidance., • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround., • Ability to work with diverse groups of people., • Ability to present information concisely and effectively, both verbally and in writing., • Excellent judgment is essential., • Ability to switch gears at a moment’s notice., • A sense of humor and a positive attitude., • High energy and enthusiasm., • Performs effectively as a team player., • Values the ideas and opinions of others and routinely collects their input as part of the decision-making process. PHYSICAL REQUIREMENTS The physical requirements described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable Individuals with disabilities to perform these functions. While performing the duties of this job, the employee must be able to remain in a stationary position 80% of the time. They will also need to move around inside the office occasionally to access filing cabinets, office machinery, etc. The employee must be capable of operating a computer and other office productivity machinery. There may be occasions where the employee needs to climb up or down a ladder or equipment and position themselves to maintain files in file cabinets. It is essential for the employee to communicate information and ideas clearly so that others can understand. They must also be able to provide accurate information in these situations. The employee should be able to observe details at close range and occasionally move boxes weighing up to 20 pounds for various reasons. Additionally, the employee may need to work around or be exposed to outdoor weather conditions. WORKING ENVIRONMENT The work environment characteristics described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable Individuals with disabilities to perform essential functions. • While performing the duties of this job, the employee is not exposed to weather conditions., • The noise level in the work environment is usually moderate. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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