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Summary \n The Administrative Manager is responsible for administrative management in the NY office. This position oversees the day-to-day administrative operations of the offices ensuring adequate support and staffing, to allow the Firm to meet their clients’ needs. This role is responsible for ensuring seamless communication between the New York office and the firm’s executive business offices, including acting as the point of contact for NY personnel on topics related to facilities, staff development and training, and events in the NY office. \n The ideal candidate is highly organized, collaborative, and experienced in working within a multi-office law firm structure, with the ability to balance local office needs with firm-wide policies and procedures. \n \n This position reports to the Chief Human Resources Officer and is expected to be in-office 5 days per week, with no option for remote working. \n \n Job Duties \n The following are essential job duties and responsibilities of the Administrative Manager. This list is not exhaustive, and other duties may be assigned as necessary. \n \n Administrative \n\n • Overall management of administrative staff; managing non-legal staff relationships and performance to ensure appropriate support for lawyers and clients.\n, • Responsible for management of staffing and workflow of administrative staff.\n, • Encourage and motivate personnel to enable workplace productivity and efficiency.\n, • Provide proactive leadership in assessing and addressing current and anticipated administrative needs. Develop, recommend, and implement effective solutions to meet Firm objectives and needs, in conjunction with CHRO and Director of Facilities.\n, • Assist with recruitment of administrative staff as directed by the CHRO.\n, • Conduct performance evaluations for administrative staff. Prepare annual reviews for direct reports providing honest and factual comments.\n, • Assist with planning and coordination of internal business and social events held in the New York office in accordance with firm budgets and policies.\n, • Manage daily facilities needs of the New York office, ensuring a professional, efficient, and client-ready environment\n, • Coordinate facilities, vendors, and office services as directed by the Director of Facilities\n, • Serve as the on-site point of contact for attorneys, staff, clients, and visitors\n, • Assist with office moves, seating assignments, and visitor logistics\n, • Support employee engagement activities, wellness initiatives, and office events\n, • Serve as a resource for employees seeking guidance on administrative processes\n, • Provide regular status reports on outstanding projects, issues, and office needs to the Business Operations teams\n, • Coordinate internal events and meetings within budgeted parameters\n, • Work with the Professional Development and Training teams to coordinate in-office activities for staff, including training and development, when needed\n, • Help to coordinate support for lawyers during administrative absences\n, • Provide back-up support to the receptionist and office services personnel as needed and report on their performance to the Director of Facilities\n, • Assist with ad hoc projects as needed.\n\n \n Requirements \n \n Education: Bachelor’s degree or equivalent experience. \n \n Experience: 5 to 7 years office management experience, law firm or service firm administration experience is required. Previous experience as a legal assistant or legal office manager is preferred. \n \n Knowledge/Skills and Abilities: \n\n • Experience in supporting partners and high-level managers.\n, • Strong communication skills and ability to work well with all levels of Firm personnel, clients and vendors. Ability to work independently and as part of a team.\n, • A strong foundation in human resources and facilities functions.\n, • Excellent organizational and follow-up skills, including ability to prioritize, multi-task and manage time effectively.\n, • Self-starter with a high level of initiative.\n, • Strong interpersonal skills and the ability to work independently and as part of a team.\n, • Strong problem solving and root cause identification skills and ability to make and execute recommendations to solve problems or issues.\n, • Ability to maintain confidentiality and exercise discretion.\n, • Capacity to work well under pressure while maintaining professionalism.\n, • Excellent written and verbal communication skills.\n, • Excellent knowledge of grammar, spelling and punctuation.\n, • Advanced proficiency with Microsoft Office Suite; WORD, Excel, PowerPoint.\n\n \n Essential Physical/Mental Demands \n\n • Ability to sit or stand for extended periods of time.\n, • Ability to keyboard for extended periods of time.\n, • Ability to deal with stress due to a multitude of personalities and competing priorities.\n, • Ability to travel between offices when required.\n\n \n The target base pay range for this role in New York is $120,000-$135,000 and is dependent on experience and other relevant factors, including geography. \n

Job Description We are a growing immigration law firm in Queens founded by a retired Immigration Judge, a former DHS attorney, and an immigrant/refugee. We are looking for a hands-on, AI-native Marketing & AI Growth Associate to help build the firm’s brand, content, systems, and referral engine. This is an ideal role for a recent graduate or early-career marketer who wants real ownership, not just a traditional assistant position. We care more about what you can build, learn, write, organize, and execute than how many years are on your resume. This is not just a social media posting job. You will help turn a rare legal background into a strong public brand while working across social media, landing pages, GoHighLevel, SEO coordination, paid ads coordination, email/SMS campaigns, attorney referrals, content creation, and AI tools. Compensation: $55,000 - $75,000 Responsibilities: • Create and manage content for LinkedIn, Instagram, Facebook, YouTube Shorts, TikTok, Google Business Profile, email, and the firm website., • Help develop the public brand of a retired Immigration Judge who now advocates for immigrants, families, and businesses., • Polish landing pages and help improve conversion from visitor to consultation., • Help manage and improve GoHighLevel workflows., • Coordinate with our SEO, PPC, Meta ads, web, and CRM vendors to make sure projects are completed and results are tracked., • Build an attorney referral funnel, including referral outreach, email sequences, LinkedIn messages, referral forms, and one-page referral materials., • Repurpose attorney insights, speaking clips, videos, FAQs, and immigration topics into social posts, short videos, newsletters, and website content., • Track weekly marketing results, including leads, consultation bookings, signed cases, reviews, social engagement, website activity, and vendor progress., • Work with attorneys and intake staff to understand what types of leads are good, what questions clients ask, and where follow-up can improve. Qualifications: • Bachelor’s degree preferred, but strong experience and portfolio may substitute., • At least 1 year of relevant digital marketing, social media, marketing operations, agency, law firm, or professional services experience preferred., • Strong writing, editing, communication, and organizational skills., • Comfort level using AI tools and learning new platforms quickly., • Ability to manage multiple projects, vendors, deadlines, and marketing channels., • Experience with GoHighLevel is strongly preferred., • Experience with immigration, legal services, or multilingual communities is a plus., • Spanish, Russian, or another language is a plus but not required. How to Apply Please send your resume, writing samples or portfolio if available, and a short note explaining why this role interests you. Please also answer: • What is one campaign you would build for a law firm founded by a retired Immigration Judge?, • What marketing or AI tools do you use regularly?, • What is one GoHighLevel, CRM, or automation workflow you would improve for a law firm? About Company At Cohen Immigration Law Group, P.C., we don’t just practice immigration law; we transform lives. Led by retired Immigration Judge and former DHS prosecutor Raisa Cohen, who was once a refugee herself, our firm brings unmatched knowledge from every side of the immigration system. We help clients trade fear for freedom through compassionate, strategic advocacy, from complex asylum cases to family petitions. Here, we fight for dignity, hope, and justice for every client. We’re seeking team members who care deeply about people, not just cases- professionals who want to make a real impact in immigrants’ lives while growing in a mission-driven practice. Benefits at Cohen Immigration Law Group, P.C.: Competitive salary Paid time off and holidays Annual Bonus Opportunities for ongoing professional development We are an equal-opportunity employer and welcome applicants from all backgrounds.

Job Description Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach more than 72,000 individuals and families each year at our 100 locations, including 10,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families live in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today. The CAMBA Education Center (CEC) offers ESOL classes primarily to individuals who are at least 16 years old, who are not enrolled or not required to be enrolled in the New York City public school system, and who live or work in the Flatbush/East Flatbush communities of Brooklyn, New York. Each year, over 1,000 people from Africa, Asia, the Caribbean, Europe, and Latin America enroll in our ESOL classes. In general, we provide our English learners with the type of educational, case management, career counseling, and technical services that can help them realize their family, educational, employment, and/or other personal goals. Position: Program Assistant/Student Intake Specialist Reports To: Supervisor of Student Affairs Location: 10 Snyder Avenue (3rd Floor), Brooklyn, N.Y. 11226 What a CAMBA Intake Specialist/Receptionist Is Expected to Do: ESSENTIAL DUTIES AND RESPONSIBILITIES: The person filling this position is expected, under close supervision, to: (1) operate multi-line telephone system to answer incoming calls, (2) direct callers to appropriate personnel and including the following: • Maintain professional relationships with students and with their confidentiality., • Respond to inquiries from and provide information to individuals who are interested in the services offered by the CAMBA Education Center (CEC)., • Under the guidance and with the approval of the Supervisor of Student Affairs, email flyers and updates to CAMBA programs and to other service providers on a quarterly basis about services at the CEC., • Communicate with/update program representatives about individuals they refer to the CEC for enrollment., • Inform applicants on the requirements to join the CEC’s programs., • Identify the service needed by applicants and refer them to other providers if/when necessary., • Assist applicants in filling out required registration/application forms for CEC programs., • Review, organize, and keep track of applications received in person or from the Online Registration System., • Help enter student enrollment data in appropriate database., • Organize, maintain, and update waiting lists for the CEC’s programs., • Contact applicants for orientation and class placement assessment as requested by the Supervisor of Student Affairs., • Assist the Supervisor of Student Affairs with orientation activities., • Take and deliver messages when appropriate staff member is unavailable., • Welcome onsite visitors, determine nature of business, and announce visitors to appropriate personnel., • Admit individuals to the CEC; pay attention to traffic and activities on the premises., • Observe and report to a supervisor all irregularities (such as unusual visitor or client behavior or visible unsafe/unlawful conditions) in the intake office or anywhere else at the CEC., • Employ crisis prevention/intervention and crisis management skills to prevent conflict., • Assist in ordering, receiving, and maintaining office supplies., • Maintain the professional appearance of the Intake Office., • Receive, sort, and route mail and publications., • Update site bulletin boards as needed., • Assist with filing, photocopying, and collating., • Perform modified, expanded, and new duties as assigned. Education, Licenses and/or Certifications Required: • High School Diploma or a High School Equivalency Diploma (such as the GED). Minimum Experiences and Skills Required: • One year of experience., • Good written and verbal communication skills., • Good interpersonal skills., • Proficiency in Outlook, Word, and Excel., • Literacy in other Microsoft Office Suite products. Preferred Qualifications: • Bilingual in either French, Haitian Creole, Spanish, Arabic, or Russian. Compensation: $21.86 hourly Status: Part-time CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation. 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Our client is seeking a personable, highly organized Administrative Receptionist / Research Team Assistant to support its research team's day-to-day logistics, including heavy calendar management, call scheduling, and travel coordination, while also serving as the face of the office: welcoming visitors, offering hospitality to investors, and keeping daily operations running smoothly. This role suits someone 3–5 years into their career who is looking for meaningful exposure to a fast-paced investment environment, direct interaction with senior leadership and institutional investors, and a genuine path for growth within fund operations, investor relations, or research-support responsibilities as they take on more ownership. COMPANY: Investment Firm POSITION: Administrative Receptionist / Research Team Assistant LOCATION: New York, NY HOURS: 8am – 5:30pm (with flexibility to come in earlier or stay later as needed) OFFICE REQUIREMENTS: 5 days in office COMPENSATION: $85–$105K + discretionary bonus + benefits BACHELOR'S DEGREE REQUIRED: Yes Responsibilities of the Administrative Receptionist / Research Team Assistant: -Greet employees, visitors, and investors warmly upon arrival; manage check-in and building visitor registration processes -Offer coffee/refreshments to investors and guests during meetings; anticipate hosting needs proactively -Serve as the primary liaison with building management for deliveries, access, vendor visits, and maintenance requests -Maintain a polished, professional, and welcoming reception area at all times -Manage and coordinate complex, high-volume calendars for multiple research team members simultaneously -Resolve scheduling conflicts in real time and prioritize competing requests based on business importance -Schedule internal and external calls or meetings, coordinating across time zones as needed -Book and manage domestic and occasional international travel for research team members, including flights, hotels, and ground transportation -Prepare detailed, accurate itineraries and adjust plans quickly in response to last-minute changes -Process related travel expenses and reconcile invoices -Maintain office supply and pantry inventory; proactively place and track orders so the office never runs short -Organize team lunches, dinners, and celebratory events (birthdays, milestones, offsites), handling logistics from venue selection to catering orders -Support with meeting logistics, including room setup, materials preparation, and technology needs -Assist with ad hoc projects and cross-team coordination, stepping in wherever support is needed Requirements of the Administrative Receptionist / Research Team Assistant: -Bachelor's degree required; 3-5 years of relevant administrative, office management, or coordinator experience, ideally in finance, legal, or another professional services environment -Warm, professional, and polished demeanor, comfortable representing the firm to institutional investors and senior executives -Strong organizational skills with proven ability to juggle multiple competing priorities under deadline pressure without dropping details -Proficiency in Microsoft Outlook, Excel, and PowerPoint, with the ability and willingness to quickly learn firm-specific tools (e.g., Verity RMS, Trello, DocuSign) -Excellent written and verbal communication skills, with strong attention to tone and professionalism in external-facing correspondence -Discretion in handling confidential information and a proactive, "no task too big or small" attitude -Verifications of identity, education, prior employment, and references may be required

Company Description Ronald A. Bartlett & Associates, LTD is a professional services firm dedicated to delivering attentive, high-quality support to its clients. The team values reliability, clear communication, and strong client relationships in a collaborative office environment. Staff members are encouraged to take initiative, stay organized, and contribute to efficient daily operations. The firm offers opportunities to develop administrative and client-facing skills while working closely with experienced professionals. Team members are expected to represent the firm with professionalism and integrity at all times. Role Description This is a full-time, on-site Receptionist role based in Queens, NY. The Receptionist will serve as the first point of contact for visitors and callers, greeting guests, answering and directing incoming phone calls, and responding to general inquiries. Daily responsibilities include managing the front desk, handling mail and deliveries, scheduling or confirming appointments, and maintaining a clean and organized reception area. The role also involves providing basic clerical support such as filing, copying, scanning, and data entry, as well as assisting team members with routine administrative tasks. The Receptionist will be expected to uphold a professional and welcoming demeanor, manage multiple tasks efficiently, and support smooth office operations throughout the workday. Qualifications • Strong receptionist and front desk skills, including Receptionist Duties and experience managing visitor flow and appointment scheduling., • Professional Phone Etiquette, with the ability to handle a multi-line phone system, route calls accurately, and take clear messages., • Clerical Skills such as filing, data entry, document preparation, and basic office software proficiency (e.g., email, calendars, word processing)., • Excellent Communication and Customer Service skills, including the ability to interact courteously with clients, visitors, and team members., • High level of reliability, punctuality, and attention to detail, with the ability to prioritize tasks in a busy office environment., • Prior experience in a receptionist, administrative assistant, or front desk role preferred but not required., • Ability to work on-site in Queens, NY, maintain confidentiality, and represent the firm in a professional manner.

Client Overview With locations in coveted neighborhoods across the country, our client takes beauty personally. Founded on a client-first service model that emphasizes hyper-personalized, high-quality experiences, the leading luxury beauty destination, our client offers a highly curated and premium product assortment across a range of categories. Our client is redefining modern luxury in beauty and remains committed to exceptional customer service and their purpose to be the ultimate specialist in the beauty of their clients. Currently, they are expanding their team and looking to add an Executive Assistant & Office Manager to their team on a temp-to-perm basis. Salary/Hourly Rate $50/hr (Temp) $110k - $115k + 6% Bonus (Perm) Position Overview This role is a dual Executive Assistant & Office Manager position supporting the CEO of a leading luxury beauty retailer. The Executive Assistant & Office Manager will manage complex executive calendars, travel, meetings, presentations, and communications while acting as a strategic gatekeeper who protects the CEO's time and helps drive priorities forward. In addition, the Executive Assistant & Office Manager will oversee day-to-day office operations, including vendor management, onboarding logistics, workplace initiatives, office events, and maintaining a polished, high-end office environment. The ideal Executive Assistant & Office Manager candidate is highly organized, proactive, polished, and experienced supporting senior executives in a fast-paced retail, beauty, luxury, or consumer-facing organization. This role is in the office from Tuesday to Thursday in Long Island, NY. Responsibilities Of The Executive Assistant & Office Manager • Executive Support:, • Provide high-level support to the CEO, including calendar management, scheduling, travel coordination, and meeting logistics., • Prepare presentations, reports, and executive materials while managing correspondence, expenses, and confidential information., • Serve as a key point of contact for internal and external stakeholders and support leadership meetings, Board meetings, and special projects., • Coordinate cross-functional activities, travel, conferences, and day-to-day administrative needs., • Office Management:, • Oversee daily office operations, ensuring the workspace is organized, stocked, and visitor-ready., • Manage office supplies, mail, packages, vendors, invoices, and workplace services., • Coordinate onboarding logistics for new hires and partner with HR, IT, and Finance on office initiatives., • Lead office culture and employee engagement efforts, including back-to-office initiatives, monthly team lunches, and other workplace experience programs. Required Experience/Skills For The Executive Assistant & Office Manager • 5+ years in executive support, office management, workplace operations, or similar., • Experience supporting a CEO/senior executive., • Exceptional organizational skills and attention to detail., • Highly proactive with strong follow-through and problem-solving abilities., • Excellent written/verbal communication skills., • Strong judgment and discretion with confidential information., • Professional, polished, warm, service-oriented demeanor., • Ability to manage competing priorities and work independently in a fast-paced environment., • Ability to lift/move boxes up to 25 lbs., • Strong interpersonal skills; comfortable interacting with executives, employees, vendors, and external partners., • Proficiency with Microsoft Office and/or Google Workspace., • Retail/beauty/luxury/consumer experience. Preferred Experience/Skills For The Executive Assistant & Office Manager • Recent executive support in the retail, luxury, or beauty industries. Education Requirements • Bachelor's degree is preferred. Benefits • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Client Overview A well-established corporate organization is seeking a polished, personable, and highly organized Receptionist / Office Assistant – Corporate Office to join their team. This company offers a professional, collaborative, and fast-paced office environment where exceptional customer service, attention to detail, and a proactive attitude are highly valued. The ideal candidate enjoys being the face of an office while also providing essential administrative and operational support to ensure daily business activities run smoothly. Salary/Hourly Rate $23/hr - $24/hr Position Overview The Receptionist / Office Assistant – Corporate Office will serve as the first point of contact for visitors, clients, vendors, and employees while providing general administrative and office coordination support. This position combines front desk reception, customer service, administrative assistance, and daily office operations. The ideal candidate is polished, professional, friendly, and highly organized, with the ability to manage a busy reception area while balancing multiple administrative responsibilities. This is an excellent opportunity for someone who enjoys working in a corporate environment, takes initiative, and is eager to contribute to a positive and efficient workplace. Responsibilities Of The Receptionist / Office Assistant – Corporate Office • Serve as the first point of contact for visitors, clients, vendors, and employees, providing a welcoming and professional experience., • Manage the front desk and maintain a polished, organized, and presentable reception area., • Answer, screen, and direct incoming phone calls and general inquiries., • Greet and check in guests, coordinate visitor access, and maintain visitor logs., • Manage incoming and outgoing mail, packages, deliveries, and courier services., • Coordinate conference room reservations, meeting schedules, and room setup., • Assist with meeting preparation, including catering, refreshments, and hospitality arrangements., • Provide general administrative support, including data entry, filing, scanning, copying, and document preparation., • Assist with calendar management, scheduling, and coordinating internal meetings., • Monitor and replenish office supplies, kitchen items, and pantry inventory., • Maintain the organization and presentation of conference rooms, common areas, and shared office spaces., • Communicate with building management, maintenance teams, and outside vendors regarding office needs., • Assist with expense tracking, invoice processing, and basic administrative recordkeeping., • Support employee onboarding logistics, including workspace preparation and coordinating office access., • Assist with internal office events, employee celebrations, and special projects., • Provide administrative assistance to various departments and team members as needed., • Proactively identify office needs and help ensure smooth day-to-day operations. Required Experience/Skills for the Receptionist / Office Assistant – Corporate Office: • Previous experience in a Receptionist, Front Desk Coordinator, Office Assistant, Administrative Assistant, or similar corporate office role., • Strong customer service and interpersonal skills., • Professional, polished, and welcoming demeanor., • Excellent written and verbal communication skills., • Comfortable serving as the first point of contact in a busy corporate environment., • Strong organizational skills and attention to detail., • Ability to balance front desk responsibilities with administrative tasks., • Proficiency in Microsoft Office, including Outlook, Word, and Excel, and/or Google Workspace., • Strong multitasking skills with the ability to prioritize competing requests., • Proactive, resourceful, and willing to assist wherever needed., • Ability to maintain confidentiality and exercise sound judgment., • Reliable, punctual, and comfortable working fully onsite., • Positive, team-oriented attitude with a strong work ethic. Preferred Experience/Skills for the Receptionist / Office Assistant – Corporate Office: • Previous experience working within a corporate, financial services, professional services, or other business office environment., • Experience managing a high-volume reception desk or corporate front office., • Experience coordinating conference rooms, meetings, visitors, and office hospitality., • Familiarity with visitor management systems, office phone systems, and conference room technology., • Experience ordering office supplies and coordinating with building management and vendors., • Experience providing administrative support to multiple departments or senior-level professionals., • Comfortable interacting with executives, clients, and external business partners., • Ability to anticipate office needs and independently manage routine responsibilities. Education Requirements • High school diploma or equivalent required., • Associate's or Bachelor's degree preferred. Benefits • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Administrative Assistant III New York, NY (Hybrid) 3-Month Contract JPC - 20769 Solugenix is assisting a client, a prestigious and large investment management company, in their search for an Administrative Assistant III. This is a 3-month contract opportunity based out of New York, NY (Hybrid). Responsibilities: To provide full administrative support including, but not limited to: • Extensive and complex calendar management using good judgment and initiative to prioritize effectively; respond promptly to polling requests; communicate changes and updates to managers and colleagues appropriately., • Coordinate meetings with internal associates and external contacts. Schedule meeting rooms, visitor passes, and equipment as required., • Meet, greet, and escort visitors, meeting attendees, and candidates., • Draft, collect and distribute supporting documentation as necessary. Provide support and service to guests and visiting company personnel., • Manage complex travel arrangements to meet schedule, budget guidelines, and manager preferences., • These may include multiple destination trips and high-risk locations., • Proactively manage visa and passport requirements; arrange Global Entry and TSA Preclear if suitable; research and arrange security measures when needed; provide detailed itineraries and assist managers with check-in and booking of in-flight options before departure., • Maintain and update departmental and/or compliance-related reporting requirements., • Complete monthly multi-currency business expenses: reconcile personal out-of-pocket and corporate card charges using the Concur online expense tool., • Produce general correspondence, reports, and presentations. Develop appropriate formats and check for grammar, punctuation, and spelling., • Track, gather, maintain, and compile market or internal information and generate reports. Present findings using graphs, charts, diagrams, and tables for inclusion in reports, brochures, and/or presentations., • May conduct basic analysis and auditing., • May organize and manage small department/team meetings and events., • Provide team support and back-up coverage for peer assistants., • Keeps abreast of internal administrative policies, practices and guidelines and proactively identifies opportunities to improve work processes/flow to better leverage own and department’s workload., • Participate in project teams or focus groups when required., • Assist managers with personal requests as supported by specific unit guidelines., • Performs additional responsibilities as assigned. Teamwork/Service Orientation: • Demonstrates the ability to work productively and collaborate well with others., • Demonstrates commitment to the client’s core values. Core Administration/Ownership: • Demonstrates consistent accuracy and attention to detail., • Takes responsibility for completing tasks in a timely fashion and with good judgment., • Demonstrates an understanding of the investment business and manager roles., • Proficient with enterprise and Investment Group processes and systems. Communication: • Demonstrates effective written and oral communication skills with a diverse group of associates and senior business leaders., • Able to respond productively to feedback from all sources., • Distinguishes effectively between urgent and non-urgent requirements and adapts communication accordingly., • Proactively seeks to understand the broader context for administrative requests to improve decision-making. Drives Change: • Proactively identifies potential issues/conflicts and provides effective solutions., • Adapts to new tools and processes quickly and with a positive attitude., • Proactively asks insightful questions to better understand systems, processes, the business, etc. Pay Range for CA, CO, IL, NJ, NY, WA, and DC: $41.38/hour to $41.38/hour. Starting rate of pay offered may vary depending on factors including but not limited to, position offered, location, education, training, and/or experience. Solugenix will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act and Ordinance. Applicants do not need to disclose their criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if we are concerned about conviction that is directly related to the job, applicants will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. About the Client Our client is an American financial services company. It ranks among the world's oldest and largest investment management organizations. They have offices globally. About Solugenix Solugenix is a leader in IT services, delivering cutting-edge technology solutions, exceptional talent, and managed services to global enterprises. With extensive expertise in highly regulated and complex industries, we are a trusted partner for integrating advanced technologies with streamlined processes. Our solutions drive growth, foster innovation, and ensure compliance—providing clients with reliability and a strong competitive edge. Recognized as a 2024 Top Workplace, Solugenix is proud of its inclusive culture and unwavering commitment to excellence. Our recent expansion, with new offices in the Dominican Republic, Jakarta, and the Philippines, underscores our growing global presence and ability to offer world-class technology solutions. Partnering with Solugenix means more than just business—it means having a dedicated ally focused on your success in today's fast-evolving digital world.

Administrative Assistant, Studio Operations, 3156-1 The Studios Operations team keeps the studio running — from the stage floor to the front door. We're a service-oriented team that takes pride in the details: a well-stocked pantry, a smoothly coordinated catering order, a facility maintenance need coordinated with our landlord that doesn't fall through the cracks. We support on site productions and internal teams across Client Services, Studio Admin, and Stage Operations, and delivering an exceptional client experience for our productions is at the heart of everything we do. That means working cohesively, moving fast, and anticipating needs before they become problems. No two days look the same. We're looking for someone who's proactive, organized, and genuinely energized by making things work — someone who finds satisfaction in the behind-the-scenes work that makes the on-screen work possible. Position Overview The Administrative Assistant, Studio Operations provides operational and administrative support to the Studio Operations team. This role supports the Senior Manager, Studio Operations and core functions (Client Services, Studio Admin, Stage Specialists) by managing facility tickets, supplies, catering, documentation, and light logistics. The Administrative Assistant helps keep day-to-day operations running smoothly so the team can focus on strategic, production-facing work. Responsibilities • Facilities & Operations: Track and follow up on facility tickets, support daily operations needs, and coordinate minor facilities improvements with the landlord, • Catering & Events: Coordinate catering and logistics for on-site team and guests, • Documentation & Reporting: Keep operational documentation (SOPs, manuals) organized and up to date, and compile simple operational summaries/trackers (highlights, ticket logs), • Logistics & Production Support: Provide light support for mailroom tasks, production onboarding/offboarding, tours, and general site visits Requirements • Experience in an administrative, facilities, workplace, or operations support role; studio or production environment is a plus, • Strong organizational skills with high attention to detail and follow-through, especially in tracking tickets and open items, • Comfort working in a fast-paced, service-oriented environment and handling multiple tasks at once, • Proficiency with Google Workspace; familiarity with facility ticketing systems and visitor/logistics tools is a plus, • Clear, concise communication skills and a collaborative, service-minded approach Nice To Haves Or Preferred Skills • Studio or production environment experience; familiarity with facility ticketing systems and visitor/logistics tools Pay Rate Range $30–40/hr.

Job Description Position Summary Practice of Peace Foundation (“POP” or “the Organization”) is a New York City-based nonprofit corporation operating shelter sites and a community resource room across the Bronx and Queens in service of individuals and families experiencing homelessness. The Organization integrates transitional housing with mental health services delivered through the principles of the Health Realization Approach. The Administrative Assistant provides administrative and clerical support to the shelter’s leadership team, ensuring smooth office operations, accurate documentation, and effective communication across departments. This role supports the Site Director, Facility Manager, and Director of Social Services. This position operates within a DHS-funded shelter environment and is governed by applicable DHS provider standards and all other applicable laws and POP policy. Essential Duties & Responsibilities The following duties are essential functions of the position within the meaning of the Americans with Disabilities Act (ADA) and the New York State and New York City Human Rights Laws. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions, except where doing so would impose an undue hardship on the Organization. The list below is representative and is not intended to be exhaustive. Administrative Support • Provide administrative support to leadership, including scheduling meetings, managing calendars, and preparing correspondence., • Maintain organized filing systems and ensure accurate record-keeping for resident and staff documentation., • Assist in drafting reports, meeting agendas, minutes, and internal communications., • Serve as a point of contact for phone, email, and visitor inquiries. Operations & Compliance Support • Support employee onboarding and help staff get oriented on their first days., • Assist in coordinating staff meetings, training sessions, and special events., • Help process invoices, purchase orders, and expense reports, and track office supplies., • Handle incoming and outgoing mail, packages, and deliveries, and support staff with resident forms and applications., • Ensure compliance with agency policies and maintain confidentiality of sensitive information., • Perform other duties as assigned by the Site Director. Minimum Qualifications Candidates must satisfy the qualifications set forth below. POP reserves the right to determine, in its sole discretion, whether a candidate’s education, credentials, and experience satisfy the requirements of this position. Education & Experience • Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field preferred., • Two to three (2–3) years of administrative experience; social-services or shelter experience a plus. Knowledge, Skills & Abilities • Proficiency in Microsoft Office (Word, Excel, Outlook) and basic database management., • Strong organizational, time-management, and multitasking skills., • Excellent written and verbal communication; professional and discreet., • Ability to work independently and collaboratively in a fast-paced environment. Work Environment & Physical Demands This is an on-site position at the Freeman Residence Shelter, 999 Freeman Avenue, Bronx, NY 10459. The position is regularly scheduled Monday through Friday, 9:00 a.m. to 5:00 p.m.; however, POP shelter sites operate twenty-four (24) hours per day, seven (7) days per week, and the schedule may include evenings, weekends, and holidays as operational needs require. The assigned work location, schedule, reporting relationships, and specific duties are subject to change in the sole discretion of the Organization in response to programmatic, funder, and operational needs, with or without prior notice. The physical demands described below are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations will be considered in accordance with the Americans with Disabilities Act and applicable state and local laws. • Ability to sit and use a computer workstation for extended periods (up to six (6) hours per shift)., • Ability to traverse the shelter facility, including climbing stairs to access multiple floors., • Ability to occasionally lift, carry, push, or pull up to twenty-five (25) pounds (e.g., supplies, donations, files)., • Ability to respond physically to crisis situations, including standing, walking, or moving rapidly through the facility as required., • Ability to communicate clearly in person, by telephone, and in writing in English., • Reasonable likelihood of exposure to a shelter environment serving individuals with complex behavioral health, substance use, and medical conditions, which may include occasional exposure to verbal conflict, emotional distress, or communicable illness. Use of universal precautions and personal protective equipment is required as appropriate. Conditions of Employment Employment in this position is contingent upon, and continued employment requires ongoing compliance with, the following: • Pre-Employment Screening. Successful completion of a criminal background check, fingerprinting (in accordance with applicable DHS and New York State requirements), reference checks, and any other screening required by law or by POP’s funders., • Child Welfare Clearance. For positions involving direct contact with children or with families with children, clearance through the New York Statewide Central Register of Child Abuse and Maltreatment (SCR), pursuant to Section 424-a of the New York State Social Services Law., • Work Authorization. Verification of identity and employment eligibility in accordance with the Immigration Reform and Control Act and the federal E-Verify program., • Confidentiality. Strict maintenance of the confidentiality of all client, personnel, and proprietary information in accordance with HIPAA, 42 CFR Part 2, New York Mental Hygiene Law, DHS confidentiality requirements, and POP’s Confidentiality Policy., • Policy Compliance. Compliance with all POP policies and procedures, including without limitation the Conflict of Interest Policy, Code of Conduct, Anti-Harassment Policy, and all applicable federal, New York State, and New York City laws and regulations., • Training. Timely completion of all DHS-mandated trainings (via the Absorb Learning Management System or successor system) and all POP-mandated trainings, including training in the Health Realization Approach. A failure to satisfy or maintain any of the foregoing conditions, or any material misrepresentation in connection with the application or employment process, may result in disciplinary action up to and including immediate termination of employment, subject to applicable law. Compensation & Benefits In accordance with New York State Labor Law § 194-b (Pay Transparency Law), the annual salary range for this position is $43,000 – $48,000. Actual compensation will be determined based on the candidate’s qualifications, experience, internal equity, and applicable program funding. Eligible employees may participate in the following benefit programs, subject to plan eligibility requirements, applicable waiting periods, and the terms and conditions of the governing plan documents: • Medical insurance, with multiple plan options, • Dental insurance, 100% employer-paid, • Vision insurance, 100% employer-paid, • 401(k) retirement plan with employer matching contribution, • Paid Time Off (PTO), paid holidays, and sick and safe leave in accordance with applicable law, • Employee Assistance Program (EAP) The foregoing is a summary of available benefit programs and does not create any contractual right to any benefit. All benefit programs are governed by the applicable plan documents, summary plan descriptions, and Organization policies, which control in the event of any inconsistency with this summary. Practice of Peace Foundation reserves the right, in its sole discretion and consistent with applicable law, to modify, amend, suspend, or terminate any benefit program, in whole or in part, at any time and with or without notice. Equal Employment Opportunity Practice of Peace Foundation is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, creed, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, marital or partnership status, caregiver or familial status, pregnancy (including childbirth, lactation, and related medical conditions), military or veteran status, genetic information or predisposing genetic characteristics, citizenship or immigration status, status as a victim of domestic violence, sexual violence, or stalking, arrest or conviction record (consistent with applicable law), or any other characteristic protected by federal, New York State, or New York City law. In accordance with the Americans with Disabilities Act, the New York State Human Rights Law, and the New York City Human Rights Law, the Organization provides reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of their position, except where doing so would impose an undue hardship. Applicants requiring accommodation during the application or interview process should contact Human Resources. Individuals from historically underrepresented communities, individuals with lived experience of homelessness or recovery, and individuals eligible for participation in the New York City 55-a Program are encouraged to apply. General Provisions • Nature of Job Description. This job description is intended to describe the general nature and level of work performed by an individual assigned to this position. It is not an exhaustive list of all responsibilities, duties, skills, working conditions, or qualifications associated with the position, and is not a contract of employment or guarantee of employment for any specific term., • Reservation of Rights. Practice of Peace Foundation reserves the right, in its sole discretion and consistent with applicable law, to modify, add to, or eliminate any of the duties, responsibilities, qualifications, work location, schedule, reporting relationships, compensation, or benefits described in this job description at any time, with or without prior notice, to meet the operational, programmatic, and contractual needs of the Organization., • At-Will Employment; Funder Requirements; Governing Law. Employment with the Practice of Peace Foundation is at-will. Either the employee or the Organization may terminate the employment relationship at any time, with or without cause and with or without notice, subject to applicable law. No statement contained in this job description, in any employee handbook, or in any other Organization communication is intended to, nor shall it be construed to, alter the at-will nature of the employment relationship. This position is supported in whole or in part by government contracts and is subject to all applicable funder requirements, including those of the New York City Department of Homeless Services; continuation of the position is contingent on continued funding and contractual authorization. This job description and the employment relationship to which it relates shall be governed by and construed in accordance with the laws of the State of New York, without regard to its conflict-of-laws principles.

Job DescriptionAssistant Residence Manager (ARM)Minimum Qualifications Education: High School Diploma or GED required; Bachelor’s or Associate’s in Human Services may substitute for up to 2 years of general experience. Experience: 3 years of experience providing direct services to people with IDD, including supervisory experience. Certifications/Licenses: AMAP, SCIP-R, CPR/First Aid required. Clean, valid NYS Driver’s License. Work Eligibility: Must be authorized to work in the U.S. Work Location Requirement: Onsite position. Compensation Pay rate: $25.88/hr What We Offer • Comprehensive Health Benefits: Medical (HSA), Dental and Vision plans, • 403(b) Retirement Savings Plan with employer match, • Generous Paid Time Off: Vacation, Personal, Sick, Mental Health Days and 12 paid holidays, • Employee Wellness Programs: Employee Assistance Program and mental health resources, • Learning & Development Opportunities: Educational Leave and Tuition Assistance, Training and Career Development Tracks, • Additional Perks: Commuter Benefits, recognition programs, discount programs, flexible spending plans, voluntary benefits including pet insurance, identity theft insurance, legal plans, and voluntary ancillary benefits About the Role The Assistant Residence Manager supports the Residence Manager in supervising staff, overseeing clinical and residential services, ensuring regulatory compliance, and maintaining a safe and supportive environment for residents. This role assists with staff training, crisis intervention oversight, quality assurance, and coordination with clinical teams. Primary Responsibilities • Assist in providing clinical services based on treatment plans developed by the Interdisciplinary Treatment Team (ITT)., • Provide clinical oversight of treatment plan implementation and assign staff responsibilities., • Observe delivery of services, evaluate progress, recommend modifications, and review staff interventions., • Ensure staff collect necessary medical, psychological, and social information for service planning., • Review case records for accuracy, completeness, and regulatory compliance., • Inform staff on available clinical services, community resources, and recreational activities., • Review crisis interventions and ensure staff follow appropriate protocols., • Ensure timely reporting of serious incidents, allegations of abuse, or sensitive situations., • Assist in supervising personnel, creating schedules, managing time clock edits, and evaluating staff performance., • Ensure staff attend required trainings and provide on-site instruction as needed., • Support employee morale, address harassment concerns, and facilitate staff meetings., • Oversee administrative recordkeeping, equipment maintenance, office supply management, and visitor reception., • Ensure compliance with health and safety standards and maintain a clean, safe residential environment., • Initiate repair requests and conduct safety drills and inspections., • Maintain accountability for ICL property, including vehicles, equipment, and supplies., • Assist with quality assurance processes and preparation for regulatory audits., • Promote resident and family involvement in treatment and residence activities., • Support positive community relations and collaboration with community organizations., • Perform additional tasks including facility maintenance coordination and other duties as assigned.

Job Description Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach more than 72,000 individuals and families each year at our 100 locations, including 10,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families live in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today. CAMBA administers services at the Albany Community Center, Boulevard Community Center, Brevoort Community Center, Cypress Hills Community Center, Howard Community Center, Penn Wortman Community Center, Pink Houses Community Center, Sheepshead Bay Community Center, Stuyvesant Gardens Community Center, and Van Dyke Community Center in Brooklyn. All Cornerstone programs are run in partnership with other community organizations to provide education, recreation, cultural activities, health information and screenings, youth leadership, and social services to the neighborhood’s students, their families, and other residents. Activities and services are available after school, evenings, and on weekends. Position: Assistant Director Reports To: Supervisor II Location: Brooklyn NY 11207 What Does the Assistant Director Do: Program Operations and Facility Management • Oversee the day-to-day operation of the Cornerstone Center across all program hours, including after-school, evening, weekend, and school-holiday programming for elementary, middle school, high school, and adult participants., • Serve as second-in-command to the Program Director and act on the Director’s behalf in their absence., • Ensure that all programming runs as scheduled and is safe, structured, engaging, and aligned with the DYCD Cornerstone program design, contract requirements, and CAMBA standards., • Ensure weekend services operate as contracted, with adequate staffing, activity plans, supplies, and supervisory coverage on site., • Coordinate program schedules, activity offerings, and space usage across all age groups to maximize participation and efficient use of the facility., • Manage and support front desk operations, including participant sign-in and sign-out procedures, visitor procedures, and security desk coverage., • Oversee the use of shared spaces and coordinate facility scheduling among CAMBA programming, co-located partners., • Conduct regular facility walkthroughs and report maintenance, repair, and safety concerns to NYCHA and CAMBA facilities staff for resolution., • Ensure that all participants, staff, partners, and vendors follow site rules, safety protocols, and program expectations., • Respond to incidents, conflicts, and emergencies, and follow all CAMBA, NYCHA, and DYCD protocols, including required incident reporting., • Maintain a strong, visible presence on site to ensure a safe and welcoming environment for participants, families, and community members., • Lead recruitment and outreach efforts so that the program meets or exceeds contracted enrollment for every age group served, including elementary, middle school, high school, and adult participants., • Develop and carry out a year-round outreach plan that includes tabling, canvassing within the surrounding NYCHA development, school-based outreach, flyer distribution, social media, and word-of-mouth campaigns., • Oversee the intake process, ensuring that participant applications, registration packets, consent and media release forms, and emergency contact information are complete, accurate, and collected on time., • Establish and maintain partnerships with co-located organizations, vendors, contracted providers, and community-based partners that expand the services available at the center., • Plan and carry out community events, including family nights, holiday events, resource fairs, community days, and back-to-school events, in partnership with co-locators, NYCHA, and neighborhood organizations., • Ensure timely and accurate data entry in DYCD Connect, including participant enrollment, activity schedules, staff information, attendance, and program updates., • Maintain attendance records, sign-in and sign-out sheets, activity logs, incident reports, and program documentation in audit-ready condition., • Support preparation for DYCD site visits, program monitoring, internal audits, and contract reviews, and assist in responding to findings., • Assist with participant surveys, youth outcome data collection, and program evaluation activities., • Track program supplies & submit purchase requests in accordance with CAMBA procedures., • Supervise, schedule, and support assigned Group Leaders and Activity Specialists, ensuring active engagement and proper facilitation of activities., • Monitor staff performance during program hours and address performance and conduct issues., • Hold regular individual and team supervision, provide coaching and feedback, and contribute to performance evaluations., • Assist with recruiting, interviewing, onboarding, and training program staff., • Lead and participate in staff meetings and contribute to continuous program improvement., • Communicate regularly with the Program Director and leadership team regarding operations, enrollment, partnerships, challenges, and successes., • Additional duties as assigned. Education, Licenses and/or Certifications Required: • High school diploma or High School Equivalency Minimum Experiences and Skills Required: • Three (3) years’ experience in a youth program of comparable size, • Good written & verbal communication, and interpersonal skills., • Proficiency in Outlook, Word, and Excel., • Computer literacy in other Microsoft Office Suite products. Preferred Qualifications: • Bachelor’s degree in education, social work, human services, or a related field., • Experience working in a DYCD-funded program such as Cornerstone, Beacon, COMPASS, or SONYC., • Experience working within NYCHA developments or with resident associations., • Experience supervising part-time or seasonal staff., • Bi-lingual English and Spanish, or another language spoken in the community served. Pre and/or Post Employment Requirements: Successfully complete and maintain all required background checks and clearances throughout employment, as required by applicable federal, New York State, and New York City regulations and as outlined in the pre/post-employment requirements. Failure to maintain required clearances may result in removal from duties involving children and/or further employment action. • New York State Division of Criminal Justice Services (DCJS) Sex Offender Registry (SOR) clearance, • New York State Central Register (SCR) clearance for child abuse and maltreatment, • New York State Staff Exclusion List (SEL) clearance, • New York City Department of Health and Mental Hygiene (DOHMH) clearance, as applicable, • Criminal background check and fingerprinting, as required, • DOE Personnel Eligibility Tracking System (PETS) clearance, as applicable, • Submit medical tuberculosis (TB) test results as part of the onboarding process., • S-95/F-07 exam and FDNY Certificate of Fitness obtained within two (2) weeks of hire, • Completion of the required health and safety trainings listed below within the first week of employment:, • Foundations in Health and Safety (5 hours), • Building on Foundations in Health and Safety (5 hours), • Identifying and Responding to Anaphylaxis: Elijah’s Law (1.5 hours), • Adverse Childhood Experiences (ACEs) and Trauma-Informed Practice (45 minutes), • Mandated Reporter Training (2 hours), • Getting Ready to Work with Youth Training (30 min) Compensation: $27.40 hourly Status: Full-time (35 hours per week) Benefits: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays. CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation. Powered by JazzHR CaZkHqE2WJ

Job Description Why work at Greenwich House? At Greenwich House, we believe in empowering communities through transformative programs, we offer more than a job – we offer a mission. When you work with us, you become part of a passionate, collaborative team committed to making a difference in people’s lives. Every initiative, class, and outreach effort we deliver is fueled by a shared commitment to equity and compassion. Founded in 1902 as a settlement house aimed at supporting New York City's growing immigrant population, Greenwich House has since evolved into a dynamic nonprofit organization dedicated to fostering wellness, creativity, and connection across the city. Today, Greenwich House offers a diverse range of programs in health, human services, education, and the arts, serving thousands of New Yorkers each year. Learn more at www.greenwichhouse.org. The Opportunity The Security Guard is responsible for maintaining a safe and secure environment for Greenwich House and its constituents. This position plays a crucial role in safeguarding assets, ensuring the safety of staff, constituents, and visitors, and upholding the organization's commitment to providing a safe and secure atmosphere. The Security Guard will be required to stand, walk, or patrol for extended periods and must have the physical ability to respond to emergencies quickly. This is an exciting opportunity for someone who is passionate about people and wants to be part of a mission-driven organization making a lasting impact in New York City. Responsibilities Access Control • Monitor and control access to the Center for Healing, ensuring that only authorized individuals enter the facility., • Verify the identity of visitors, issue visitor passes and maintain visitor logs. Security Patrol • Conduct regular patrols of the premises, including interior and exterior areas, to deter and detect security threats., • Respond promptly to security incidents, emergencies, and alarms. Surveillance • Utilize surveillance equipment, such as cameras and monitors, to monitor activities and areas of concern., • Report any suspicious activities or security breaches to the appropriate authorities. Emergency Response • Assist in developing and implementing emergency response plans and procedures., • Act swiftly and calmly in emergency situations, such as fire alarms, medical emergencies, or security breaches. Conflict Resolution • Interact with staff, constituents, and visitors in a professional and courteous manner., • Effectively resolve conflicts and address disruptive behavior when necessary. Security Reporting • Maintain accurate and detailed security logs and incident reports., • Report security-related incidents to the Security Supervisor/Manager/Director of Safety and Security and/or law enforcement as required. Safety Checks • Perform safety checks on equipment, doors, and windows to ensure they are secure and functional., • Report any maintenance issues or safety hazards to the appropriate personnel. Collaboration • Collaborate with other staff members, including administrative and facilities teams, to address security and safety concerns. Training and Compliance • Attend training sessions and stay up to date with security protocols and procedures., • Comply with all applicable laws, regulations, and organizational policies., • Attend training on dealing with individuals who may be experiencing withdrawal symptoms, managing potentially volatile situations, maintaining the confidentiality of patients and zero tolerance for Fraternization., • Perform other tasks and special projects as assigned by the direct supervisor. What You’ll Bring • High School diploma or equivalent is preferred., • 8 Hour Pre-Assessment Training., • 16 Hour on the Job Training (OJT)., • Valid New York State Security Guard License., • Excellent communication and interpersonal skills. Ability to remain calm and composed in high-stress situations; highly trainable., • Physical fitness and the ability to perform security patrol duties., • Basic computer skills for monitoring surveillance equipment (if applicable)., • Previous Hospital/Clinic security experience is preferred. Employment Details • Department: Facilities, • Location: Onsite - 623 Broadway, New York, NY/All Greenwich House sites, • Schedule: Monday - Thursday, 9:00 AM - 5:00 PM; Friday, 11:00 AM - 7:00 PM; Flexibility Required, • FLSA Classification: Non-Exempt, • Employment Type: Full-Time, • Reports To: Assistant Director of Security, • Union Representation: Non-Union Salary Range The expected hourly rate for this position $20.00. This rate reflects the anticipated compensation at the time of this posting and may be adjusted based on experience, education, and organizational needs. Benefits Greenwich House is committed to supporting the well-being of our employees as a key part of delivering a strong overall workplace experience. Full time employees are eligible for various benefits, including medical/dental/vision insurance, 403(b) plan, generous paid time off, and other benefits in accordance with applicable plan documents. Employees also enjoy exclusive perks and discounts for Greenwich House programs and services, including classes, lessons, and events. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement. Equal Employment Opportunity & Accessibility Greenwich House is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veteran status, disability, or any other characteristic protected by applicable law. We are also committed to providing reasonable accommodations to qualified individuals with disabilities to ensure they can successfully perform the essential functions of their roles. If you require assistance or an accommodation during the application or interview process, please contact Human Resources.

Job Description Security Officers are part of the public-facing team and are principally responsible for the safety and security of our visitors and staff. Security Officers contribute to the overall protection of art and aim to prevent any serious art incident. Security Officers provide security service in the lobby, in the galleries, at the staff entrance, in central and at our art storage facility. On occasion they may be asked to work in locations different from those listed. They assist with the management of visitors. Reports to Assistant Head Security Officer, Head Security Officer, Security Supervisor, Security Manager, Director of Security. As part of the Visitor Experience team, Security Officers create a positive environment for the general public and museum members. Shifts Include Weekends, Overnights, Evenings and Mornings. Requirements: 8 and 16 hour New York State Certification; promptness; strong customer service skills; ability to stand for long periods and a neat appearance; fire Security Officer experience is required. General Description: The Security Officer enforces Museum security regulations for the public as well as the staff. They will Security Officer and patrol an assigned area. Primary Responsibilities and Duties: • Enforce the Museum rules of conduct for visitors, • Patrol designated area in the galleries or lobby, • Ensure that the public, the Museum Staff and other outside contractors adhere to certain fundamental rules of security to prevent theft, fire, damage, and personal injury, • Responsible for preventing disorder and overcrowding, • Monitor and report safety conditions, • Monitor CCTV cameras as required, • Responsible for elevator operation, • Check packages of persons and/or staff leaving the Museum, • Responsible for any other duties as directed by Director of Security or designee. Requirements and Qualifications: • Organizational skills preferred, • Excellent communication skills preferred, • Bi-Lingual a plus, • Must be able to stand particularly for sustained periods of time., • Respond to First Aid and Emergency Situations, • Maneuver safely up and down flights of stairs multiple times a round or shift., • Must able bend, jump, run and lift about 25 pounds Relationships: • Daily contact with Visitors, Retail, Member Services, Facilities, Education and Visitor Services departments Confidentiality: • As required in relation to any sensitive information in relation to safety or security Principal Responsibilities: • Uniformed Position, • Assigned to fixed or mobile security post inside or outside the museum., • Assists in visitor traffic and crowd control., • Monitor premises to prevent theft, violence, or infractions of rules., • Assist visitors by providing directions, answering questions., • Responds to calls for assistance., • Complete other tasks as assigned., • Qualifications: Must possess a current NYS Security Officer License., • High School Diploma or equivalent required. Knowledge: • Superior communication and customer service skills., • Computer literacy a plus., • Experience working at a visitor destination, especially in security or serving visitors a plus. Customer Service: • Ability to communicate with people outside the organization, representing the organization to customers, the public and other external sources, in person, in writing or by telephone., • Ability to actively listen to what others are saying, taking time to understand the points being made, ask questions as appropriate and not interrupt at inappropriate times., • Ability to provide information to supervisors, co-workers and represent the organization to customers, the public and other external sources, in person, in writing or by telephone., • Comfortable working in an environment with groups of children., • Experience serving diverse audiences of children., • Demonstrable experience in working as a member of a team., • Strong communications skills with the ability to express ideas clearly in oral communications., • A museum background is preferred but not required. Skills and Abilities: • A minimum of two years’ experience in security field., • An ability and willingness to participate in events outside the workday schedule., • Must be available to work evenings and weekends. Compensation: • This is a part-time role with an hourly wage rate of $23.32, • Any employee who holds the F-89 FLS Director Certificate of Fitness shall have their hourly base rate of pay increased by $3.00, when working in that capacity for a minimum of four (4) hours, • Admission to world-renowned museums across the city and nationally The advertised pay rate is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate’s experience, education, special licensing or qualifications, and other factors. If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates. Whether you’re new to arts and culture administration, returning to work after a gap in employment, simply looking to transition, or take the next step in your career path, we will be glad to have you on our radar. Please use your cover letter to tell us about your interest in the arts and culture space and what you hope to bring to this role. About the Whitney: The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney’s mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today. EEO Statement: The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, pregnancy, partnership status, caregiver status, veteran status, gender (including gender identity), sexual orientation, genetic information, predisposition, or carrier status, arrest or conviction record to the extent required by applicable law, credit history, domestic violence, sexual violence, or stalking victim status, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. Powered by JazzHR AyRGoc01Yj

NYLIM REI is seeking an Administrative Assistant to join its Operations & Administrative Services team in our New York Home Office. In this role, you will provide administrative and operational support to assigned business areas while partnering with fellow administrative professionals to deliver broader department-wide support. This is an excellent opportunity to gain exposure to a wide range of real estate investment activities while contributing to a collaborative, team-oriented environment. The successful candidate will be highly organized, resourceful, detail-oriented, and comfortable balancing multiple priorities in a fast-paced professional environment. What You'll Do: • Provide primary administrative support to assigned business areas while contributing to the broader administrative needs of the department., • Manage calendars, schedule meetings, coordinate conference logistics, and prepare documents and correspondence., • Support document execution and other day-to-day administrative functions., • Coordinate domestic and international travel arrangements and prepare and review associated expense reports., • Coordinate and prepare presentations for rating agency meetings, board reports, departmental meetings, and other business presentations., • Enter and maintain data related to new deal submissions, commercial mortgage loan transactions, and other critical transaction updates., • Support invoice processing and wire preparation in accordance with established procedures and approval requirements., • Research and retrieve market data, run reports, and assist with maintaining dashboards and tracking tools on an ad hoc basis., • Support employee onboarding and offboarding activities, equipment requests, and system access coordination., • Develop and maintain a working knowledge of business processes, administrative procedures, and transaction workflows., • Perform Notary Public responsibilities as needed., • Coordinate visitor and meeting logistics, providing a professional experience for clients, business partners, and external guests., • Partner closely with other Operations & Administrative Services team members to provide cross-training, backup coverage, and shared support across business areas., • Identify opportunities to improve administrative processes, workflows, and tracking tools to enhance operational efficiency., • Handle confidential and sensitive information with discretion, professionalism, and sound judgment., • Participate in departmental initiatives, special projects, and other assignments as needed. What You'll Bring: • Bachelor's degree in business administration, finance, or a related field is preferred., • 5+ years of administrative, operational, or business support experience; experience supporting senior leaders is a plus., • Strong organizational, communication, and problem-solving skills, with the ability to manage multiple priorities and meet deadlines., • Strong attention to detail and demonstrated discretion when handling confidential or sensitive information., • A self-motivated and resourceful approach, with the ability to work independently while collaborating effectively with others., • Demonstrated ability to work successfully in a team-based support environment, including the flexibility to support multiple business areas and adjust priorities based on departmental needs., • Proficiency with Microsoft Office, DocuSign, SharePoint, Intralinks, Qlik Sense, and related data, reporting, document management, and workflow tools, with the ability to quickly learn new systems., • Active Notary Public license or the ability to obtain one upon employment., • Flexibility to anticipate needs and adjust priorities during high-volume periods, critical deadlines, and special projects. Preferred Experience: • Experience in real estate, investment management, financial services, investment operations, or another transaction-oriented environment., • Experience with SS&C Precision LM, Concur, and DealPath is a plus., • Experience coordinating time-sensitive materials, approvals, and deliverables. Team Environment & Work Arrangement: NYLIM REI's Operations & Administrative Services team operates through a collaborative, team-based support model. While you will provide primary support to designated business areas, you will also contribute to broader departmental priorities through cross-training, shared responsibilities, and backup coverage for fellow administrative professionals. Success in this position requires teamwork, responsiveness, flexibility, and a commitment to delivering exceptional service across the organization. To support effective collaboration, client interactions, administrative coverage, and day-to-day department operations, this position requires a consistent onsite presence Monday through Thursday in REI's New York office, with work-from-home flexibility on Fridays, subject to business needs. Job Level: LEVELAA2 Pay Transparency: Salary Range: $60,000 - $70,000 Overtime eligible: Nonexempt Discretionary bonus eligible: Yes Sales bonus eligible: No Actual base salary will be determined based on several factors but not limited to individual's experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program. Our Benefits: We provide a full package of benefits for employees and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Our Commitment to Inclusion: At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Recognized as one of Fortune's World's Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. Job Requisition ID: 94790

Job DescriptionAdministrative Assistant Location: New York, NY Duration: 5-Month Contract Pay Rate: $30/hour Work Arrangement: Onsite Position Overview We are seeking an experienced Administrative Assistant to provide high-level administrative and operational support to senior professionals, including Managing Directors, Partners, and leadership teams within a fast-paced financial services environment. This role will support Global Markets & Banking Americas Front Office personnel and report to the Head of Platform Services Team, Administration & Office Management. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities while maintaining a high level of professionalism and confidentiality. This is an onsite position where physical presence in the office is an essential requirement. Key Responsibilities Provide comprehensive administrative support to senior executives, managers, and internal stakeholders. Manage complex calendars, coordinate meetings, arrange domestic and international travel, and process heavy expense reports. Coordinate virtual meetings, including Webex video and audio conferences, and provide operator assistance as needed. Plan and coordinate internal and external events, client roadshows, workshops, team-building activities, and executive meetings. Manage visitor logistics, telephone calls, email distribution lists, and general office administration. Process invoices, coordinate external client onboarding, and support procurement and IT application access requests. Prepare, edit, proofread, and distribute presentations, reports, meeting minutes, and other business documents. Develop and maintain project plans, track deliverables, establish procedures, and ensure deadlines are met accurately. Prepare and maintain Excel reports and develop or edit PowerPoint presentations for client meetings. Provide administrative support on departmental projects and special assignments for the Head of Platform Services. Collaborate with administrative colleagues across multiple locations to ensure seamless coverage for executives and business teams. Handle confidential information and sensitive communications with discretion and professionalism. Support policy implementation, departmental controls, and administrative process improvements. Required Qualifications Bachelor's degree or higher. 3–5 years of administrative assistant experience within a financial institution, preferably supporting senior-level executives or Front Office teams. Strong experience with complex calendar management, travel coordination, expense reporting, event planning, and executive support. Advanced proficiency in Microsoft Outlook and Excel, with strong Word and PowerPoint skills. Experience with heavy expense claims, invoice processing, meeting minutes, and client onboarding coordination. Strong organizational, time management, project coordination, and multitasking skills. Excellent written and verbal communication skills, with the ability to interact professionally with senior stakeholders and clients. Ability to anticipate business needs, solve problems proactively, manage competing priorities, and meet tight deadlines. Strong attention to detail, sound judgment, discretion, and the ability to handle confidential information. A collaborative, flexible, and solutions-oriented approach to supporting multiple teams and executives. Preferred Qualifications Experience with Concur, Tableau, Webex, and administrative procurement or IT access management systems. Familiarity with financial services operations, Global Markets, Banking, or Front Office environments. Experience coordinating executive events, client roadshows, and cross-functional projects. Additional Information This is a five-month contract opportunity based in New York City. Candidates must be comfortable working onsite and providing flexible administrative coverage to multiple executives and teams as business needs arise.

Job Description ADMINISTRATIVE ASSISTANT The Administrative Assistant provides comprehensive administrative and clerical support to ensure the smooth and compliant operation of a DHS long-term shelter. This position plays a key role in supporting program leadership, maintaining accurate records, coordinating reporting tasks, and assisting with the day-to-day functioning of the shelter in alignment with DHS and internal agency requirements. Key Responsibilities: 1. Procurement and Supply Management · Coordinate the purchase of office and program supplies or equipment, maintaining documentation of all purchasing decisions. · Submit purchase orders, packing slips, and invoices to the fiscal department promptly. · Track and reorder supplies to ensure common areas and office spaces are adequately stocked. 1. Invoice and Financial Documentation · Review vendor invoices for accuracy and forward approved items to the fiscal department in a timely manner. · Maintain and reconcile the office petty cash fund by processing expense vouchers, reimbursing staff, and submitting monthly reconciliations. 1. Inventory and Asset Management · Maintain a monthly inventory log of all office equipment, furniture, and program assets, including items purchased, transferred, discarded, or traded. · Support compliance with audit and agency inventory control standards. 1. Compliance and Training Documentation · Maintain accurate logs and files of staff training records, certifications, fire drill logs, and other regulatory documents. · Ensure documentation is up to date and in compliance with DHS and agency requirements. 1. Program Reporting and Data Support · Assist with the collection, organization, and submission of internal and external reporting data, including DHS-required reports. · Support supervisors and directors with compiling and formatting data for reports and proposals. 1. Administrative Support · Draft, copy, fax, and file letters, memos, and agency-related documents. · Manage calendars, schedule appointments, and coordinate meeting spaces for internal and external meetings. 1. Reception and Visitor Management · Greet and direct visitors, vendors, and clients professionally and ensure they are escorted or referred to appropriate staff. · Maintain a welcoming and organized front office and reception area. 1. Audit and Proposal Assistance · Assist in preparing documentation for audits, site reviews, and contract renewals. · Help compile and format supporting materials for grant or proposal submissions. 1. System Support – AWARDS and CAIRS · Maintain and update client databases, including playing the role of team superuser for HMIS platforms such as AWARDS and CAIRS. · Troubleshoot and support staff with system navigation and data entry. 1. Transportation and Document Delivery · As needed, deliver or pick up documents to/from agency headquarters, DHS offices, or other relevant locations. 1. Other Duties as Assigned · Provide backup support to other administrative functions or site needs as assigned by the Program Director or administrative leadership. Requirements Qualifications: · High School Diploma or GED required; Associate’s Degree preferred. · At least two (2) years of administrative experience, preferably in a human services, non-profit, or government-funded program. · Strong working knowledge of Microsoft Office Suite (Excel, Word, PowerPoint). · Familiarity with or willingness to learn DHS data systems, including AWARDS and CAIRS. · Knowledge of basic procurement procedures and document control. · Excellent organizational and time management skills. · Strong written and verbal communication skills. · Professional demeanor, with the ability to interact effectively with diverse populations, including clients, staff, and external partners. · Ability to manage sensitive information with discretion and maintain confidentiality at all times. · Valid New York State Driver’s License preferred.

Job Description Job Title: Office Coordinator Reports To: Associate Director of Housing Location: The Towers at the City College of New York Compensation: $22.00-$26.00 per hour, staff apartment and comprehensive benefits package FLSA Status: Non-Exempt Summary Capstone On-Campus Management is the leader in managing student housing for non-profit owners and higher education institutions. Along with our campus partners, we implement and support custom management programs that best reflect the education philosophy and goals of the institution. Our management team members have experience working on-campus, and most have a degree in higher education, student affairs, business, or social services. We take pride in developing close relationships with our campus colleagues, pursuing excellence, and providing remarkable service. Under the direct supervision of the Assistant Director of Housing, the Office Coordinator is responsible for supporting the general management of the building and assisting with operational processes. Responsibilities include, but are not limited to, greeting residents and visitors, answering and directing telephone calls, processing mail, and performing other clerical tasks, such as data entry, typing, filing, copying and faxing; may also participate in Professional Staff On-Call duty rotation. Duties and Responsibilities: Accounts Receivable • Receive payments and issue receipts., • Assist Associate Director of Housing with contracting and billing/collections processes. This includes the use of Entrata system (assignment and billing software)., • Process checks, web payments, and ensure that payments are deposited in bank 3 times per week. Accounts Payable • Process invoices for Accounts Payable through Yardi and PNC Invoice Automation system., • Upload receipts /proof of vendor payment. Customer Service • Answer incoming telephone calls, determine the purpose of callers; attempts to resolve the inquiry (documenting the call); and forward calls to appropriate personnel or department if necessary., • Take and deliver messages or transfer calls to voice mail when appropriate personnel are unavailable., • Answer questions about The Towers and provide callers with addresses, directions, and other information., • Welcome on-site visitors, determine the nature of business, and announce visitors to appropriate personnel., • Monitor visitor access. Office Support • Assist the Associate Director of Housing in supervising the Office Assistants., • Sort and route office mail and process outgoing mail, • Respond and follow up with correspondence sent to The Towers main email address, • Maintain fax machines, assist users, send faxes, and retrieve and route incoming faxes, • Operate computer terminal to input and retrieve data., • Operate office machines, such as adding machine, calculator, copier/scanner/fax, paper shredder, postage machine, etc., • Order, receive, and maintain office supplies., • Create and print fax cover sheets, memos, and other documents when necessary., • Perform other clerical duties as needed, such as filing, photocopying, and collating., • Assist and be present for the Move-In and Move-Out Processes at the start and end of each semester and other periods as determined by the supervisor. Marketing: • Assist with marketing efforts such as conducting tours, attending various open house events throughout the CUNY system, and non-CUNY schools, as well as other marketing efforts deemed necessary by management. Duty/Other Duties: • Serve in the professional staff on-call duty rotation (Supervised by Director in this capacity) as needed., • This position may require on-site residency or residency within a predictable 30-minute radius of the property to assist with afterhours emergencies., • Some evening and weekend work required., • Other duties as assigned. Duties and Responsibilities are subject to change based on the needs of the operation. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. • High school diploma or general education degree (GED). Bachelor’s degree and prior experience in college or university setting preferred., • 2-3 years’ clerical experience., • Knowledge of administrative and clerical procedures and systems such as managing files/records and other office procedures and terminology., • Proficiency in Microsoft Word, Excel, and Outlook; ability to operate office equipment including photocopier, fax, and telephone., • Knowledge and understanding of organization structure, workflow, and operating procedures., • Good organization and communication skills., • Must be a team player, we all must work together as we strive to provide the best service possible for our residents & customers., • Ability to move and lift to 35lbs and navigate up and downstairs., • Ability to participate in an on-call rotation and respond to campus within 30 minutes for after-hours emergencies. Work Hours Monday-Friday: 8:45am-5:00pm. Some evening and weekend hours are needed for covering university recruitment events. Advance notice will be given. This position will also be on the professional staff duty rotation for a week at a time starting from Monday at 9am ending on Monday at 9am. Advance scheduling will take place before the fall semester, spring semester and the summer. Work Environment The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. The work environment is mid-to-high paced. The noise level is usually moderate. Physical Demands While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; climb stairs; sit and use hands to finger, handle, or feel. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision and distance vision. Compensation Hourly pay rate commensurate with experience, furnished one bedroom apartment (estimated worth $23,232 per year). Competitive benefits package, including health benefits, dental benefits, vision coverage, and 401K. This is not employment agreement. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact COCM Recruitment from our website. We will make every effort to respond to your request for assistance as soon as possible. To provide equal employment opportunities to all individuals, employment decisions at Capstone On-Campus Management (COCM) will be based on qualifications, and abilities. COCM does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, veteran status or any other characteristic protected by law.

Job DescriptionTitle: Administrative Assistant Location: New York, NY Job Description: Summary: The role is for an Administrative Assistant who will report to the Head of Platform Services Team, Administration & Office Management Manager, while supporting priority clients and Global Markets & Banking Americas Front Office personnel. Administrative Assistants are expected to partner and coordinate with other assistants in the team to ensure seamless coverage is provided to all staff. Physical presence in the office(s) is an essential function of this position. Responsibilities • Provide strong administrative support to senior stakeholders and general internal staff on administrative requests., • Demonstrate strong organizational skills, a proactive approach, forward-thinking, and a solutions-oriented mindset., • Develop procedures and controls, including new policy development and deployment (e.g., T&E, Gifts and Entertainment)., • Develop and maintain project plans, ensuring all deliverables are completed timely and accurately., • Provide direct support to the Head of Platform Services on various projects, demonstrating diligent oversight of all deliverables, • Coordinate domestic and international travel., • Process heavy expense claims., • Coordinate Webex (video and/or audio) meetings and perform operator assist functionality., • Plan and coordinate logistics for internal and external events, including client roadshows, team-building events, on-site and off-site staff events, internal workshop learning programs, external client meetings, and ad-hoc event requirements., • Manage visitor logistics., • Manage incoming and outgoing phone calls., • Maintain current email distribution lists in Outlook., • Modify and distribute departmental reports., • Prepare meeting minutes for high-level financial meetings., • Process heavy invoices and coordinate external client onboarding., • Complete projects or tasks as requested by management, demonstrating a strategic, flexible, and forward-thinking approach., • Prepare reports using Excel., • Develop and edit PowerPoint presentations for client meetings, • Partner and coordinate with other assistants across multiple locations to ensure seamless support coverage for Global Markets & Banking staff, including providing coverage to executives who are not their normal priority while other assistants are off-desk., • Application Systems: ivalua (Supplies and IT Procurement), My IT / SailPoint (IT application security requests), Concur (Travel scheduling and expense reporting), Tom Net and Clock Net (Staff attendance and work hours tracking), UPS (Express mail labeling and postage), Microsoft Outlook, Microsoft Office Suite (especially Excel and report management), and Tableau.Requirements:, • Education and Experience: Bachelor’s degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services., • Professional Experience: 3–5 years of proven experience as an Administrative Assistant, with a strong ability to support various organizational levels within a financial institution., • Office and Administrative Management: In-depth understanding of office and administrative management procedures, departmental policies, and legal policies., • Project Management: Solid project management skills, including the ability to develop project plans and manage timelines to meet platform deliverables., • Technical Skills: Competent in Word and PowerPoint, and extremely competent in Microsoft Outlook and Excel., • Administrative Skills: Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client onboarding, detailed meeting minutes, and assisting the Head of Platform Services Team with projects and tasks., • Communication and Interpersonal Skills: Exceptional verbal and written communication skills, active listening, proactive communication, anticipating managers’ needs, escalating issues as necessary, tact, confidentiality, and teamwork., • Organizational Skills: Ability to multitask and prioritize work based on potential impact. Must be detail-oriented, flexible, and comfortable with the administrative challenges of supporting executive-level employees., • Initiative and Resourcefulness: Ability to complete tasks quickly and efficiently with a high degree of professionalism.

Job Description ADMINISTRATIVE ASSISTANT The Administrative Assistant provides comprehensive administrative and clerical support to ensure the smooth and compliant operation of a DHS long-term shelter. This position plays a key role in supporting program leadership, maintaining accurate records, coordinating reporting tasks, and assisting with the day-to-day functioning of the shelter in alignment with DHS and internal agency requirements. Key Responsibilities: 1. Procurement and Supply Management · Coordinate the purchase of office and program supplies or equipment, maintaining documentation of all purchasing decisions. · Submit purchase orders, packing slips, and invoices to the fiscal department promptly. · Track and reorder supplies to ensure common areas and office spaces are adequately stocked. 1. Invoice and Financial Documentation · Review vendor invoices for accuracy and forward approved items to the fiscal department in a timely manner. · Maintain and reconcile the office petty cash fund by processing expense vouchers, reimbursing staff, and submitting monthly reconciliations. 1. Inventory and Asset Management · Maintain a monthly inventory log of all office equipment, furniture, and program assets, including items purchased, transferred, discarded, or traded. · Support compliance with audit and agency inventory control standards. 1. Compliance and Training Documentation · Maintain accurate logs and files of staff training records, certifications, fire drill logs, and other regulatory documents. · Ensure documentation is up to date and in compliance with DHS and agency requirements. 1. Program Reporting and Data Support · Assist with the collection, organization, and submission of internal and external reporting data, including DHS-required reports. · Support supervisors and directors with compiling and formatting data for reports and proposals. 1. Administrative Support · Draft, copy, fax, and file letters, memos, and agency-related documents. · Manage calendars, schedule appointments, and coordinate meeting spaces for internal and external meetings. 1. Reception and Visitor Management · Greet and direct visitors, vendors, and clients professionally and ensure they are escorted or referred to appropriate staff. · Maintain a welcoming and organized front office and reception area. 1. Audit and Proposal Assistance · Assist in preparing documentation for audits, site reviews, and contract renewals. · Help compile and format supporting materials for grant or proposal submissions. 1. System Support – AWARDS and CAIRS · Maintain and update client databases, including playing the role of team superuser for HMIS platforms such as AWARDS and CAIRS. · Troubleshoot and support staff with system navigation and data entry. 1. Transportation and Document Delivery · As needed, deliver or pick up documents to/from agency headquarters, DHS offices, or other relevant locations. 1. Other Duties as Assigned · Provide backup support to other administrative functions or site needs as assigned by the Program Director or administrative leadership. Qualifications: · High School Diploma or GED required; Associate’s Degree preferred. · At least two (2) years of administrative experience, preferably in a human services, non-profit, or government-funded program. · Strong working knowledge of Microsoft Office Suite (Excel, Word, PowerPoint). · Familiarity with or willingness to learn DHS data systems, including AWARDS and CAIRS. · Knowledge of basic procurement procedures and document control. · Excellent organizational and time management skills. · Strong written and verbal communication skills. · Professional demeanor, with the ability to interact effectively with diverse populations, including clients, staff, and external partners. · Ability to manage sensitive information with discretion and maintain confidentiality at all times. · Valid New York State Driver’s License preferred.

Job Description Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach more than 72,000 individuals and families each year at our 100 locations, including 10,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families live in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today. CAMBA administers services at the Albany Community Center, Boulevard Community Center, Brevoort Community Center, Cypress Hills Community Center, Howard Community Center, Penn Wortman Community Center, Pink Houses Community Center, Sheepshead Bay Community Center, Stuyvesant Gardens Community Center, and Van Dyke Community Center in Brooklyn. All Cornerstone programs are run in partnership with other community organizations to provide education, recreation, cultural activities, health information and screenings, youth leadership, and social services to the neighborhood’s students, their families, and other residents. Activities and services are available after school, evenings, and on weekends. Position: Assistant Director Reports To: Supervisor II Location: Pink Houses Cornerstone Program - 2702 Linden Blvd, Brooklyn, NY 11208 What Does the Assistant Director Do: Program Operations and Facility Management • Oversee the day-to-day operation of the Cornerstone Center across all program hours, including after-school, evening, weekend, and school-holiday programming for elementary, middle school, high school, and adult participants., • Serve as second-in-command to the Program Director and act on the Director’s behalf in their absence., • Ensure that all programming runs as scheduled and is safe, structured, engaging, and aligned with the DYCD Cornerstone program design, contract requirements, and CAMBA standards., • Ensure weekend services operate as contracted, with adequate staffing, activity plans, supplies, and supervisory coverage on site., • Coordinate program schedules, activity offerings, and space usage across all age groups to maximize participation and efficient use of the facility., • Manage and support front desk operations, including participant sign-in and sign-out procedures, visitor procedures, and security desk coverage., • Oversee the use of shared spaces and coordinate facility scheduling among CAMBA programming, co-located partners., • Conduct regular facility walkthroughs and report maintenance, repair, and safety concerns to NYCHA and CAMBA facilities staff for resolution., • Ensure that all participants, staff, partners, and vendors follow site rules, safety protocols, and program expectations., • Respond to incidents, conflicts, and emergencies, and follow all CAMBA, NYCHA, and DYCD protocols, including required incident reporting., • Maintain a strong, visible presence on site to ensure a safe and welcoming environment for participants, families, and community members., • Lead recruitment and outreach efforts so that the program meets or exceeds contracted enrollment for every age group served, including elementary, middle school, high school, and adult participants., • Develop and carry out a year-round outreach plan that includes tabling, canvassing within the surrounding NYCHA development, school-based outreach, flyer distribution, social media, and word-of-mouth campaigns., • Oversee the intake process, ensuring that participant applications, registration packets, consent and media release forms, and emergency contact information are complete, accurate, and collected on time., • Establish and maintain partnerships with co-located organizations, vendors, contracted providers, and community-based partners that expand the services available at the center., • Plan and carry out community events, including family nights, holiday events, resource fairs, community days, and back-to-school events, in partnership with co-locators, NYCHA, and neighborhood organizations., • Ensure timely and accurate data entry in DYCD Connect, including participant enrollment, activity schedules, staff information, attendance, and program updates., • Maintain attendance records, sign-in and sign-out sheets, activity logs, incident reports, and program documentation in audit-ready condition., • Support preparation for DYCD site visits, program monitoring, internal audits, and contract reviews, and assist in responding to findings., • Assist with participant surveys, youth outcome data collection, and program evaluation activities., • Track program supplies & submit purchase requests in accordance with CAMBA procedures., • Supervise, schedule, and support assigned Group Leaders and Activity Specialists, ensuring active engagement and proper facilitation of activities., • Monitor staff performance during program hours and address performance and conduct issues., • Hold regular individual and team supervision, provide coaching and feedback, and contribute to performance evaluations., • Assist with recruiting, interviewing, onboarding, and training program staff., • Lead and participate in staff meetings and contribute to continuous program improvement., • Communicate regularly with the Program Director and leadership team regarding operations, enrollment, partnerships, challenges, and successes., • Additional duties as assigned. Education, Licenses and/or Certifications Required: • High school diploma or High School Equivalency Minimum Experiences and Skills Required: • Three (3) years’ experience in a youth program of comparable size, • Good written & verbal communication, and interpersonal skills., • Proficiency in Outlook, Word, and Excel., • Computer literacy in other Microsoft Office Suite products. Preferred Qualifications: • Bachelor’s degree in education, social work, human services, or a related field., • Experience working in a DYCD-funded program such as Cornerstone, Beacon, COMPASS, or SONYC., • Experience working within NYCHA developments or with resident associations., • Experience supervising part-time or seasonal staff., • Bi-lingual English and Spanish, or another language spoken in the community served. Pre and/or Post Employment Requirements: Successfully complete and maintain all required background checks and clearances throughout employment, as required by applicable federal, New York State, and New York City regulations and as outlined in the pre/post-employment requirements. Failure to maintain required clearances may result in removal from duties involving children and/or further employment action. • New York State Division of Criminal Justice Services (DCJS) Sex Offender Registry (SOR) clearance, • New York State Central Register (SCR) clearance for child abuse and maltreatment, • New York State Staff Exclusion List (SEL) clearance, • New York City Department of Health and Mental Hygiene (DOHMH) clearance, as applicable, • Criminal background check and fingerprinting, as required, • DOE Personnel Eligibility Tracking System (PETS) clearance, as applicable, • Submit medical tuberculosis (TB) test results as part of the onboarding process., • S-95/F-07 exam and FDNY Certificate of Fitness obtained within two (2) weeks of hire, • Completion of the required health and safety trainings listed below within the first week of employment:, • Foundations in Health and Safety (5 hours), • Building on Foundations in Health and Safety (5 hours), • Identifying and Responding to Anaphylaxis: Elijah’s Law (1.5 hours), • Adverse Childhood Experiences (ACEs) and Trauma-Informed Practice (45 minutes), • Mandated Reporter Training (2 hours), • Getting Ready to Work with Youth Training (30 min) Compensation: $27.40 hourly Status: Full-time Benefits: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays. CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation. Powered by JazzHR 0dKsaWaQFg

The world's leading organizations and global players choose Proskauer to represent them when they need it the most. With 900+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach. Proskauer is the place to turn when a matter is complex, innovative and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies. The Conference Services Assistant ensures all functions of the main reception desk are handled professionally and timely. The Assistant will work as part of a team and interface with all levels of staff. This person will receive and direct callers and visitors, operate the telephone system, relay information to all relevant parties, book conference rooms, coordinate catering needs and provide clerical support to Business Services staff. The hours for this position are 11:00am ET to 7:00pm ET. • Provide a high level of customer service and answer main switchboard; route direct callers based on nature of the call, to the appropriate person; take messages from callers; answer inquiries and provide information pertaining to office and send relevant information via email or mail, • Greet visitors, determine nature of their business, direct them to the appropriate individual(s); answer all visitor inquiries, • Monitor schedules and observe arrivals and departures of guests, • Assist with clerical duties including printing documents, and mailing projects that include stuffing, addressing, and labeling envelopes, • Maintain conference room bookings through the Firm's software system, • Assign Wi-Fi passwords to guests and visitors, • Monitor use of visiting offices and ensure Firm visitors have an office, telephone extension, and information booklet. Communicate room assignments via Firm intranet and emails to appropriate parties, • Maintain electronic booking system with building to make sure that visitors can access the office upon arrival. Distribute and track temporary passes, • Monitor and prepare supplies necessary to maintain administrative functions of the main desk, • Coordinate the delivery of evening dinners and liaise with vendors to ensure timely and accurate delivery of food, • Assist with various aspects of in-house catering and events, including assisting with catering, maintenance, hospitality, and visitors to the office, • Bachelor's Degree preferred, • Minimum of 1+ year of experience in a high-volume, professional services environment, • Ability to work well in a fast-paced environment, • Outstanding interpersonal skills, • Excellent attendance and punctuality, • Strong written and verbal communication skills, as well as strong organizational skills, • Ability to work well independently and exercise sound judgement, • Proactively identify and diffuse difficult situations, • Strong technical/computer skills, • Flexibility and willingness to work overtime as needed This position will require physical presence in Proskauer's offices on a regular basis (5 days per week). The anticipated compensation for this position is $50,000 - $60,000. The actual salary offered will be based on a number of factors, including but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. Proskauer is committed to providing a work environment that includes equal opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status. • Job Identification 820, • Job Category Reception, • Locations New York

Security Officers are part of the public-facing team and are principally responsible for the safety and security of our visitors and staff. Security Officers contribute to the overall protection of art and aim to prevent any serious art incident. Security Officers provide security service in the lobby, in the galleries, at the staff entrance, in central and at our art storage facility. On occasion they may be asked to work in locations different from those listed. They assist with the management of visitors. Reports to Assistant Head Security Officer, Head Security Officer, Security Supervisor, Security Manager, Director of Security. As part of the Visitor Experience team, Security Officers create a positive environment for the general public and museum members. Shifts Include Weekends, Overnights, Evenings and Mornings. Requirements: 8 and 16 hour New York State Certification; promptness; strong customer service skills; ability to stand for long periods and a neat appearance; fire Security Officer experience is required. The Security Officer enforces Museum security regulations for the public as well as the staff. They will Security Officer and patrol an assigned area. Primary Responsibilities and Duties: • Enforce the Museum rules of conduct for visitors, • Patrol designated area in the galleries or lobby, • Ensure that the public, the Museum Staff and other outside contractors adhere to certain fundamental rules of security to prevent theft, fire, damage, and personal injury, • Responsible for preventing disorder and overcrowding, • Monitor and report safety conditions, • Monitor CCTV cameras as required, • Responsible for elevator operation, • Check packages of persons and/or staff leaving the Museum, • Responsible for any other duties as directed by Director of Security or designee. Requirements and Qualifications: • Organizational skills preferred, • Excellent communication skills preferred, • Bi-Lingual a plus, • Must be able to stand particularly for sustained periods of time., • Respond to First Aid and Emergency Situations, • Maneuver safely up and down flights of stairs multiple times a round or shift., • Must able bend, jump, run and lift about 25 pounds Relationships: • Daily contact with Visitors, Retail, Member Services, Facilities, Education and Visitor Services departments Confidentiality: • As required in relation to any sensitive information in relation to safety or security Principal Responsibilities: • Uniformed Position, • Assigned to fixed or mobile security post inside or outside the museum., • Assists in visitor traffic and crowd control., • Monitor premises to prevent theft, violence, or infractions of rules., • Assist visitors by providing directions, answering questions., • Responds to calls for assistance., • Complete other tasks as assigned., • Qualifications: Must possess a current NYS Security Officer License., • High School Diploma or equivalent required. Knowledge: • Superior communication and customer service skills., • Computer literacy a plus., • Experience working at a visitor destination, especially in security or serving visitors a plus. Customer Service: • Ability to communicate with people outside the organization, representing the organization to customers, the public and other external sources, in person, in writing or by telephone., • Ability to actively listen to what others are saying, taking time to understand the points being made, ask questions as appropriate and not interrupt at inappropriate times., • Ability to provide information to supervisors, co-workers and represent the organization to customers, the public and other external sources, in person, in writing or by telephone., • Comfortable working in an environment with groups of children., • Experience serving diverse audiences of children., • Demonstrable experience in working as a member of a team., • Strong communications skills with the ability to express ideas clearly in oral communications., • A museum background is preferred but not required. Skills and Abilities: • A minimum of two years' experience in security field., • An ability and willingness to participate in events outside the workday schedule., • Must be available to work evenings and weekends. Compensation : • This is a part-time role with an hourly wage rate of $23.32, • Any employee who holds the F-89 FLS Director Certificate of Fitness shall have their hourly base rate of pay increased by $3.00, when working in that capacity for a minimum of four (4) hours, • Admission to world-renowned museums across the city and nationally The advertised pay rate is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate's experience, education, special licensing or qualifications, and other factors. If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates. Whether you're new to arts and culture administration, returning to work after a gap in employment, simply looking to transition, or take the next step in your career path, we will be glad to have you on our radar. Please use your cover letter to tell us about your interest in the arts and culture space and what you hope to bring to this role. About the Whitney: The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney's mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today. EEO Statement: The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, pregnancy, partnership status, caregiver status, veteran status, gender (including gender identity), sexual orientation, genetic information, predisposition, or carrier status, arrest or conviction record to the extent required by applicable law, credit history, domestic violence, sexual violence, or stalking victim status, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels.

How you move is why we're here. Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success. If this describes you then let's talk! HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment. Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise. Under the direct supervision of a Registered Nurse, the Medical Assistant performs delegated duties related to patient care activities and procedures with a varied level of acuity. Qualified candidates are committed to exceptional service and display enthusiasm for working as part of a cohesive team. • Prepare patients for exams and orient patient/family to the environment, • Confirm radiology services have been completed prior to physician visits, • Assist with disinfecting exam rooms between patient use, • Assist patients with wayfinding and transport (e.g., wheelchair) throughout the site, • Assist in managing patient information, uploading CD images & making copies of pertinent exams, • Assist with patient rooming tasks (i.e., medical history, vital signs, pulse oximeter readings, height/weight, etc.), • Assist prescribers with procedures, • Assist with stocking exam rooms, • Ensure patient care areas are neat and presentable, • Provide exceptional customer service to all patients, visitors, and staff, • Respond to patient, visitor, and staff inquiries, • Additional responsibilities as directed, • A high school diploma or equivalent (G.E.D.) and be a Certified Medical Assistant, • 2 years experience as a Medical Assistant/Nursing Technician/EMT or Military Corpsman with minimum 1 year experience in orthopedic practice or other surgical subspecialty in an ambulatory setting., • BLS Certification Non-Discrimination Policy Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.

Job DescriptionCompany Description RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey. Job Description Shift: Monday-Friday, 6:30am-3:30pm Position summary The Senior Receptionist is responsible for the reception desk, greeting visitors and administrative or general office support. Job duties (* denotes an “essential function”) *Perform work in reception according to established procedures *Answer and transfer incoming calls, often received on a multi-line phone system, in a professional, friendly, timely manner *Welcome clients and visitors to the office with warmth and professionalism *Notify employees of visitor arrival and answer questions *Guide clients and visitors with appropriate instructions and hospitality for their needs *Provide high level, front of house services to clients and visitors *Utilize appropriate logs and/or tracking software for all assigned work *Meet contracted deadlines for accepting, completing, and delivering work assignments *Communicate with peers, supervisor or client on job or deadline issues Help foster a proactive environment of continuous service enhancement and relationship building with the client Handle sensitive and/or confidential documents and information Performs Quality Assurance on own, and work of others, if required May train more junior staff members Assist office services or other peer teams with workload, as needed Complete other administrative tasks as assigned by management Troubleshoot basic office equipment problems Adhere to Williams Lea policies in addition to client site policies Use equipment and supplies in a cost-efficient manner Qualifications Highschool diploma or equivalent required. Higher level education preferred or equivalent work experience Minimum 3 years’ experience preferably in a legal, banking or large corporate environment Reception, switchboard or administrative assistant experience preferred Ability and willingness to learn in the client’s business and employees to handle calls and greet visitors more efficiently Proven customer service skills are required to create, maintain and enhance customer relationships and provide exceptional introduction and visitor experience Intermediate skill in the use of MS Office software (Word, Excel, Outlook), messaging systems, and job workflow tools Familiar with general office procedures to meet and maintain client satisfaction Ability to work in a fast-paced, team environment, working both independently and collaboratively Ability to prioritize work, balance projects and meet deadlines in a timely manner Strong attention to detail with good organizational skills and emphasis on accuracy and quality Ability to handle sensitive and/or confidential documents and information Ability to make independent decisions that conform to business needs and policy Ability to troubleshoot more complex or advanced tasks, equipment, or software concerns on own; understands when to escalate a problem to a supervisory level Excellent verbal and written communication skills, including professional telephone and email etiquette in the face of immediate needs and pressure Must be self-motivated with positive can-do attitude Must be able to interact effectively with multi-functional and diverse backgrounds Additional Information The salary range for this role at the noted RRD location is $23.51-33.85 / hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts. #WLNAT #LI-onsite All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen. RRD is an Equal Opportunity Employer, including disability/veterans RRD is an Equal Opportunity Employer, including disability/veterans At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process. All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

Job DescriptionCompany Description RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey. Job Description (* denotes an “essential function”) *Perform work in reception according to established procedures *Answer and transfer incoming calls, often received on a multi-line phone system, in a professional, friendly, timely manner *Welcome clients and visitors to the office with warmth and professionalism *Notify employees of visitor arrival and answer questions *Guide clients and visitors with appropriate instructions and hospitality for their needs *Provide high level, front of house services to clients and visitors *Utilize appropriate logs and/or tracking software for all assigned work *Meet contracted deadlines for accepting, completing, and delivering work assignments *Communicate with peers, supervisor or client on job or deadline issues Help foster a proactive environment of continuous service enhancement and relationship building with the client Handle sensitive and/or confidential documents and information Performs Quality Assurance on own, and work of others, if required May train more junior staff members Assist office services or other peer teams with workload, as needed Complete other administrative tasks as assigned by management Troubleshoot basic office equipment problems Adhere to Williams Lea policies in addition to client site policies Use equipment and supplies in a cost-efficient manner Qualifications High school diploma or equivalent required. Higher level education preferred or equivalent work experience Minimum 3 years’ experience preferably in a legal, banking or large corporate environment Reception, switchboard or administrative assistant experience preferred Ability and willingness to learn in the client’s business and employees to handle calls and greet visitors more efficiently Proven customer service skills are required to create, maintain and enhance customer relationships and provide exceptional introduction and visitor experience Intermediate skill in the use of MS Office software (Word, Excel, Outlook), messaging systems, and job workflow tools Familiar with general office procedures to meet and maintain client satisfaction Ability to work in a fast-paced, team environment, working both independently and collaboratively Ability to prioritize work, balance projects and meet deadlines in a timely manner Strong attention to detail with good organizational skills and emphasis on accuracy and quality Ability to handle sensitive and/or confidential documents and information Ability to make independent decisions that conform to business needs and policy Ability to troubleshoot more complex or advanced tasks, equipment, or software concerns on own; understands when to escalate a problem to a supervisory level Excellent verbal and written communication skills, including professional telephone and email etiquette in the face of immediate needs and pressure Must be self-motivated with positive can-do attitude Must be able to interact effectively with multi-functional and diverse backgrounds Additional Information The salary range for this role at the noted RRD location is $23.51-33.85 / hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts. #WLNAT #LI-onsite All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen. RRD is an Equal Opportunity Employer, including disability/veterans RRD is an Equal Opportunity Employer, including disability/veterans At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process. All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

Job DescriptionWe are looking for an experienced and service-oriented Executive Assistant to support daily front-office operations for a property-focused workplace environment. This contract position is ideal for someone who enjoys creating a welcoming experience for visitors, keeping office activities organized, and handling administrative support with accuracy and professionalism. The role blends reception coverage, meeting coordination, guest services, and routine office administration in a fast-paced setting. Responsibilities: • Welcome employees, clients, candidates, and other guests, while managing sign-in procedures, visitor credentials, and required security steps., • Answer and direct incoming calls professionally, ensuring inquiries are routed quickly and accurately., • Coordinate conference room readiness by arranging seating, confirming technology needs, and organizing food or beverage service when requested., • Submit requests for building support, cleaning assistance, and other workplace services to maintain a smooth office experience., • Handle day-to-day administrative work such as sorting deliveries, distributing mail, managing packages, and maintaining office supply inventory., • Monitor incoming and outgoing shipments, schedule courier support when needed, and keep records of office deliveries organized., • Assist with guest accommodations by helping arrange transportation, reservations, or other hospitality-related needs., • Follow established office procedures to complete assigned tasks reliably, escalating non-routine issues to the appropriate team when necessary.• High school diploma or equivalent with up to 2 years of relevant administrative, reception, or office support experience., • Comfortable following established processes and workplace standards in a detail-focused office setting., • Clear verbal and written communication skills for handling routine interactions with visitors, staff, and vendors., • Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook., • Strong organizational abilities with attention to detail and a proactive approach to daily tasks., • Basic computer proficiency and confidence using standard office technology., • Ability to perform simple math related to everyday office tasks, including percentages, discounts, and basic calculations.

Job Description On-Site Receptionist (Bronx) Location: Bronx, New York Property Type: Large Residential Cooperative Position Type: Full-Time, On-Site Position Summary A large residential cooperative in the Bronx is seeking a professional, dependable, and service-oriented On-Site Receptionist to serve as the primary point of contact for residents, shareholders, visitors, vendors, contractors, and prospective residents. The Receptionist is an important member of the property management team and is responsible for maintaining a welcoming, organized, and professional front-office environment. The ideal candidate will have excellent communication and customer-service skills, strong attention to detail, and the ability to handle a busy residential office with discretion and professionalism. Key Responsibilities Front Desk & Resident Services · Greet and assist residents, shareholders, visitors, vendors, contractors, and other guests in a courteous and professional manner. · Answer, screen, and route incoming telephone calls and respond to general inquiries. · Receive resident requests and concerns and direct them to the appropriate management or building staff. · Maintain a professional and service-focused atmosphere at the management office. · Assist residents with general questions regarding building procedures, forms, policies, and management-office services. · Maintain confidentiality when handling resident, shareholder, employee, and building information. Building Operations Support · Communicate service requests and maintenance concerns to the appropriate building personnel. · Maintain visitor, vendor, contractor, key, access, and other required building logs. · Coordinate with building staff regarding scheduled work, inspections, repairs, deliveries, and resident appointments. · Assist management with distributing building notices and communicating planned work, shutdowns, inspections, and other operational information. · Escalate emergencies, security concerns, resident complaints, and sensitive matters promptly to management. Professional Standards · Maintain a neat, professional appearance and demeanor. · Remain calm, courteous, and solution-oriented when handling difficult or sensitive interactions. · Follow established cooperative policies, management procedures, privacy requirements, and office protocols. · Perform other administrative and property-related duties as assigned by management. Qualifications · High school diploma or equivalent required. · Prior receptionist, administrative assistant, customer-service, property-management, or residential-building experience preferred. · Experience working in a large cooperative, condominium, or multifamily residential property is a plus. · Strong verbal and written communication skills. · Excellent customer-service and interpersonal skills. · Ability to interact professionally with residents, board members, management, staff, vendors, and contractors. · Strong organizational skills with the ability to prioritize multiple requests in a busy office. · Proficiency with Microsoft Outlook, Word, Excel, and general office technology. · Ability to maintain confidentiality and exercise sound judgment. · Dependable, punctual, detail-oriented, and able to work independently as well as part of a team. · Bilingual English/Spanish is a plus. 9am-5pm

In-Home Usage Testing is a quick, easy and fun way to make extra cash by telling big brands what you think about their upcoming products and services in the American market.

Key Responsibilities: Serve as the primary front‑of‑house presence, greeting clients and visitors with a high level of professionalism Register guests with building security and coordinate visitor access Manage conference room scheduling and reservations Coordinate catering, beverages, and meeti

Our client, a corporate advisory firm in Manhattan, is looking for a Temp to Perm Office Administrator/Executive Assistant to join their team. Responsibilities: Run day-to-day office operations, including keeping the kitchen, conference rooms, reception and common areas stocked, clean and organized

Reception: Provide professional and welcoming front-desk support and serve as the primary point of contact for visitors and general inquiries. Enter all visitors in building security system;. Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.

The Administrative Assistant provides administrative and office support for Newton Hotel Family Shelter, located in Manhattan, and serving families experiencing homelessness. Administrative Assistant Principal Responsibilities:. Position: Administrative Assistant (Temporary Assignment).

The Office Assistant supports the administrative operations of the Early Childhood Division by providing clerical and data management support to the Family Advocate and Leadership Team. Reporting to the Program Director, the Office Assistant is accountable for maintaining program records, supporting

Administrative Assistant Principal Responsibilities:. Greet students, visitors, and partners, ensuring a welcoming, student-centered atmosphere.

The Store Assistant Manager is required to perform all functions normally performed by the team member. Oversees shipping related services and activities.

Arrange services including hotel accommodations, catering, and ground transportation. Coordinate aircraft services such as fuel, hangar storage, and other operational requests. Educate customers on available services, promotions, and programs.

We are looking for a Temporary - Part-Time Administrative Assistant / Receptionist on site three days per week T/W/Th - from 8:30-5:30pm ET. These duties include a variety of responsibilities such as interacting with employees, visitors, and vendors.

Field Administrative Assistant. Deliver welcoming, responsive customer service to prospective and enrolled families, staff, clients, and visitors.

KazuNori the Original Handroll Bar is looking for friendly, energetic people to join our team at our NYC locations.You must have a positive attitude, and work well in fast paced environments.We offer a lot of growth and look for OPEN availability.Our people work roughly 30-35 hours we

Serving New York’s best bagels, Apollo Bagels is bringing simplicity back to the bagel with our fresh, simple, high-quality food at a great value.Apollo is a fun and community-based workplace unlike any other.As we experience tremendous growth, our leaders are the driving force to our continue

CASHIER/SANDWICH SHOP TEAM MEMBER (Williamsburg Brooklyn & West Village).Edith's is a Sandwich shop and Deli known for making the best sandwiches in Brooklyn.We are looking for a FOH team member!.Greet and provide an enjoyable shopping experience for all customers.Utilize the GREAT customer service

KazuNori by sushi Nozawa is looking for friendly, energetic people for a cashier position at our Nomad location.You must have a positive attitude, and work well in fast paced environments.We look for OPEN availability and our people work roughly 30-35 hours weekly.Our locations are non tipping estab

We're looking for a candidate that will work a dual Server/Cashier role:.Server on the restaurant floor at Maki a Mano Handrail Bar.Cashier/onigiri maker on the to-go style storefront (adjacent to the restaurant).The ideal candidate is highly outgoing and friendly, someone who enjoys engaging with g