Pooling Specialist
20 days ago
Albuquerque
Job Description GENERAL SUMMARY The Pooling Specialist is responsible for the accurate and timely pooling of Housing New Mexico mortgage loans for delivery into the secondary market. Pooling, creating trades and securitizing loans for GNMA, FNMA, and FHLMC. This role must ensure compliance with Housing New Mexico program guidelines, investor requirements and regulatory standards. Coordinate the important process of delivering mortgage loans within strict timelines to the secondary market, including pooling, delivering, creating trades and security instruments. Maintain relationships with internal and external partners. Receive, analyze and recommend certification or recertification of lenders to participate in Housing New Mexico’s single family programs. ESSENTIAL DUTIES & RESPONSIBILITIES The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. • Pool eligible mortgage loans in accordance with program guidelines, investor requirements and security specifications., • Create and manage loan pools for delivery to the various GSEs, • Validate loan data accuracy, including rates, term, product type coupon and documentation prior to pooling., • Adept at using several different systems at the same time to ensure timely loan delivery., • Prepare and submit pooling files, certifications and require documentation to investors, trustees, custodians and/or servicer., • Monitor pooling timelines, settlement dates, and delivery deadlines., • Maintain detailed records of pooled loans, securities and delivery confirmations., • Assist with reconciliation of pooled loans, trailing documents, and post-delivery corrections., • Pooling Specialist is also responsible for administering the initial certification and ongoing recertification of lenders participating in the Housing New Mexico programs. This role ensures lenders meet all eligibility, compliance and performance standards., • Review and evaluate lender applications, renewals, and support documentation for completeness, accuracy and compliance., • Responsible for collecting fees and tracking deadlines., • Identify and escalate compliance concerns, delinquencies, or performance issues to upper management., • Assist with audits and reporting related to lender participation and oversight..., • Maintain lender pipeline spreadsheet and coordinate yearly review of production minimums. Draft lender letters pertaining to notice of possible termination or actual termination, • Maintain accurate records of approvals, expirations, condition, and status changes., • Coordinate with internal teams, such as compliance and secondary market to assess lender qualifications., • GNMA Mis-Match Report – pulled monthly., • Review and approve daily TBA Rate Lock Confirmations., • FHLB Warehouse Reconciliation – performed weekly., • Review Data Transfer of Notes to identify co-signors., • Maintain the GNMA Commitment Authority log, GNMA Pool Numbers and Permanent EIN log., • Employees are required to comply with safety regulations, procedures, and protocols. Education and Experience • High School Diploma or GED required., • Two plus years’ experience in mortgage lending, compliance, lender relations., • Proficiency with Microsoft Office (Excel, Word, Outlook) and document management systems., • Experience with processing mortgage transactions, regulatory compliance, post-closing functions and familiarity with mortgage documents, data input and data quality are required., • Familiarity with GNMA, FNMA, and FHLMC. Experience with working within different applications for pooling and securitizing. None KNOWLEDGE, SKILLS, and ABILITIES • Basic knowledge of mortgage underwriting processes and practices is preferred., • Knowledge of HFA’s and specifically Housing New Mexico., • Knowledge of federal, state, and local housing programs is helpful., • The ability to analyze financial statements is a plus., • Knowledge of the mortgage pooling process and secondary marketing loan sales., • Familiarity with standard mortgage industry documents such as notes and security instruments., • Relate to and interact with a non-traditional and diverse customer and employee population., • Excellent interpersonal skills (tactfulness, cooperation, courteousness, and customer friendliness)., • Excellent written communication skills with demonstrated ability to write clearly, concisely, and effectively, with attention to detail for visually appealing output., • Strong Attention to detail., • Ability to troubleshoot and solve problems., • Effective communication and interpersonal skills., • Ability to keep accurate records and meet deadlines., • Work with MFA staff and partners to provide user support for document management applications., • Must have a basic understanding of business and organizational dynamics., • Strong administrative skills with effectiveness in developing tasks and managing resources to achieve targets/goals., • Ability to maintain confidentiality and handle sensitive information., • Knowledge of basic accounting procedures., • Ability to keyboard information efficiently and accurately, both computer and calculator., • Ability to multi-task while paying attention to details., • Ability to manage multiple priorities simultaneously., • Work independently, • Balance competing requirements and needs of client organizations., • Exercise good judgment and focus on detail as required by the job., • Operate standard office equipment, such as computer keyboards and monitors, copiers, scanners, and telephone, • Use (or learn to use) computer software and systems applicable to the position, • Follow oral and written instructions and procedures, • Collect, organize, and interpret data and prepare accurate records, • Meet schedules and deadlines of the work unit, • Communicate in English effectively orally and in writing, • Maintain well-organized materials, files, systems, and tools, • Adapt to changes in work situations and priorities, • Reason/analyze; use logic to identify and resolve problems 1. Provide Exceptional Customer Service to internal and external customers 100% of the time., 2. Demonstrate a positive attitude, 3. Demonstrate respectful behavior, 4. Foster teamwork and collaboration, 5. Exhibit honesty and integrity in communications and actions, 6. Take initiative, 7. Dependable, Reliable, Adaptable and Productive, 8. Strive to become the subject matter expert in your position WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in a standard office or indoor environment. Essential functions are regularly performed without exposure to adverse environmental conditions; however, employees may be exposed to minor inconveniences such as occasional noise, exposure to computer screens, crowded working conditions, and/or minor heating, cooling or ventilation problems. Employees in the position may be exposed to rude/irate customers, or other individuals. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Performing the essential functions typically requires exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently. The work involves sitting most of the time. The work typically involves talking, hearing, and seeing; keyboarding, typing and use of a computer monitor; moving and organizing papers and other light office materials; filing and retrieving documents; and similar sedentary office work. MFA is an Equal Opportunity Employer. Employee’s Signature: Date: Supervisor’s Signature: Supervisor’s Title: Date: Date created: 05/11/2018 Dates revised: 06/24/2019 01/10/2022