Finance Manager
4 days ago
New York
Finance Manager Location: New York, NY (HYBRID) Employment Type: Full-Time Fashion & Retail Industry Finance Experience is a MUST HAVE A fast-growing, European international fashion and retail group is seeking a hands-on, detail-oriented US Administration & Finance Manager to support its US Head Office. This role is ideal for someone who thrives in an operational environment, enjoys working cross-functionally, and is motivated by keeping processes organized, compliant, and running efficiently in a dynamic setting. About the Role Reporting to the President, Americas (with a dotted line to the global CFO), you will oversee day-to-day administrative and finance-related operations. You will provide first-level financial controlling support, coordinate with global stakeholders, and ensure smooth office management for the US organization. Key Responsibilities • Provide first-level controlling support to local leadership for store and office expenses., • Track, review, and follow up on invoices and expense documentation., • Support invoice processing and payment coordination in collaboration with the central Finance team., • Assist with cost tracking, sales planning, forecasting, and budget follow-ups as needed., • Under direction of Group Accounting, manage US entity tax obligations (filings, documentation, and communications with authorities)., • Handle day-to-day banking operations under the supervision of Group Treasury., • Act as a key point of contact between the US Head Office, Finance, HR, and global teams., • Support audits, tax-related requests, and compliance documentation across regions., • Ensure administrative and finance processes align with internal policies and local regulations., • Maintain accurate records and documentation for administrative and finance activities., • Prepare reports, summaries, and reconciliations for local leadership and global Finance., • Support month-end activities and ad-hoc operational/finance-related projects., • Oversee business compliance for retail and commercial operations (legal docs, insurance, permits, business plans)., • Manage day-to-day operations of the US Head Office, including mail handling and vendor coordination., • Maintain office supplies, records, and general administrative documentation., • Bachelor’s degree in Business Administration, Finance, Accounting, Operations, or a related field., • 5+ years of experience in an administrative, finance, or operations support role., • Experience in a corporate or multi-entity environment is a plus., • Exposure to payroll, invoicing, expense management, or basic controlling is preferred., • Strong organizational skills with high attention to detail., • Ability to handle sensitive and confidential information with discretion., • Proactive, reliable, and able to work independently., • Comfortable in a fast-paced, operational environment., • Strong communication and stakeholder management skills., • Proficiency in Excel and Google Workspace; experience with finance or ERP systems is a plus., • Fluency in English; additional languages are a plus.