Finance & Reporting Coordinator
4 days ago
Edinburgh
Finance & Reporting Coordinator Part-time – 21 hours per week £35,000 FTE (£21,000 pro rata) PAYE contract Remote / Central Belt Scotland preferred Application Deadline: 5pm on Thursday 4 June 2026 Please read the full job pack below Door in the Wall Arts Access CIC (DITWAA) is looking for a Finance & Reporting Coordinator to support our growing neurodivergent-led arts organisation. We support neurodivergent and disabled artists across Scotland through creative projects, artist development, exhibitions, workshops, accessible communication support, consultancy, and peer-led community work. We also run Neuk Collective – a neurodivergent-led creative community connecting artists across Scotland. We are looking for someone organised, detail-focused, and confident working with financial information, spreadsheets, and reporting systems. This role will support financial monitoring, funder reporting, grant administration, and organisational reporting across multiple projects and funding streams. A significant part of the role involves supporting the reporting and compliance requirements connected to DITWAA’s status as a Creative Scotland Multi-Year Funded organisation. You do not need to be a qualified accountant, but you should feel comfortable working with budgets, bookkeeping systems, and grant-funded project administration. Job Description Funder Reporting and Compliance • Coordinate reporting to funders across multiple projects and programmes, • Prepare and compile reports for funders including Creative Scotland and other grant providers, • Track reporting deadlines and ensure submissions are completed on time, • Maintain accurate records and supporting documentation linked to funded activity, • Help ensure projects meet funding requirements and reporting commitments Financial Tracking and Forecasting • Monitor project budgets and track spend against grant allocations across multiple funding streams, • Maintain and update budget monitoring spreadsheets and financial tracking systems, • Work with the Executive Director to review and allocate transactions within Sage accounting software, • Support accurate coding and allocation of organisational expenditure across projects and restricted funds, • Monitor project spend and flag potential underspend, overspend, or budget pressures, • Support financial forecasting across multiple funded projects, • Liaise with accountants, payroll providers, and external financial support where needed, • Prepare financial information for funder reports and organisational oversight, • Present quarterly reports to the Board of Directors Monitoring, Evaluation and Impact • Support monitoring, evaluation, and learning (MEL) processes across the organisation, • Gather and organise evaluation data, participant feedback, statistics, and project outcomes, • Help track and report on project impact and organisational outcomes, • Support reporting relating to equality, diversity and inclusion (EDI) Environmental Reporting • Support environmental monitoring and reporting linked to funded projects and organisational commitments, • Gather and organise relevant environmental data and documentation for funders Funding Administration • Support the Executive Director with grant administration and funding applications, • Assist with gathering budgets, supporting information, organisational data, and evidence for applications and reports, • Maintain records of applications, deadlines, and reporting schedules What We’re Looking For We’re looking for someone who is organised, reliable, and comfortable working with complex information and multiple deadlines. The ideal candidate will enjoy systems, spreadsheets, and structured reporting, and will understand the importance of accurate financial monitoring within a small grant-funded organisation. Essential Skills and Experience • Experience supporting bookkeeping, financial administration, or budget monitoring, • Confidence working with spreadsheets and financial tracking systems, • Confidence using Sage or similar accounting software, • Experience tracking expenditure across multiple budgets or projects, • Strong organisational skills and attention to detail, • Ability to manage multiple deadlines and prioritise work effectively, • Experience preparing financial, monitoring, or evaluation reports for funders, stakeholders, or projects, • Good written communication skills, • Ability to work independently and collaboratively within a small team Desirable Skills and Experience • Bookkeeping or accountancy training, • Experience working in the arts, charity, community, or social enterprise sectors, • Experience with Creative Scotland reporting and compliance requirements, • Familiarity with arts funding processes, • Experience with monitoring, evaluation, and learning (MEL), • Experience supporting equality, diversity and inclusion (EDI) reporting, • Experience supporting environmental reporting or sustainability monitoring, • Understanding of accessible communication practices The role is largely remote, with occasional in-person meetings in the Central Belt and approximately four team working days per year in Edinburgh. Candidates must be based in Scotland, Central Belt preferred. Holiday entitlement: 28 days including public holidays (pro rata – 16.8 days for this post). DITWAA is a neurodivergent-led organisation and we actively encourage applications from disabled and neurodivergent people. We are committed to creating an accessible recruitment process and welcome requests for adjustments. To apply, please send: • A CV, • A cover letter explaining your interest in the role and how your experience relates to the person specification Applications should be sent to: Tzipporah Johnston, Executive Director Application deadline: 5pm on Thursday 4 June 2026 Interview date: Friday 12 June