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• Job Title: Publications Coordinator, • Job Family: Account Management, • Work Arrangement: Hybrid, • Location: Bollington, Cheshire (UK) OHMC At Omnicom Health Medical Communications (OHMC), we give science a story to tell. As a global leader in publications, medical affairs, regulatory consultation, and AOR medical communications, we boldly define the journey from molecule to market for pharmaceutical and biotech clients. Our agency is powered by the convergence of highly skilled people, a higher purpose, and the nexus of science and technology innovation. We support 150+ transformational medicines across pharma, biotech, and healthcare. From early‑stage discovery through commercialization, Omnicom Health Medical Communications partners with the medical communications community across the lifecycle of their assets—supercharging their science to engage and reach healthcare professionals. Job Summary: • Support and drive the efficient and compliant delivery of publication plans by assisting with all non-content aspects of publication account delivery., • Proactively meet the needs of our clients and their external experts. Job Duties/Responsibilities: Publication Delivery: • Understand and work within the client’s delivery and compliance process in the delivery of publication projects to ensure no steps are missed., • Maintain timelines and support client and internal team through review processes., • Monitor and track the progress of submitted publications and maintain publication plan databases., • Assist in the submission of all publication types, perform dummy submissions to ascertain submission requirements, assist with the collection of author disclosures and any other submission documentation required. Obtain permission from authors or other copyright holders to reuse previously published material., • Coordinate and follow up on client and author comments if required., • Coordinate production and distribution of print items, data packs, etc. Account Coordination: • Assist in the preparations for offsite meetings, e.g. packing and shipping of printed materials, preparation of onsite packs, equipment requisition., • Undertake desk research for information, including but not limited to, meetings, journals, publications, and external experts., • Maintain submission trackers for congress abstracts., • Set up and maintain administration files for the account (e.g. SharePoint folders)., • Set up internal account team meetings and assist with arrangements for external meetings (e.g. telecons/face-to-face meetings with clients or KEEs)., • Order and file copies of published papers. Add references to the reference database, perform routine maintenance tasks as required, and make a note of any external cost with the AM/SAM/AD., • Alert the account lead if the client publication delivery process deviates from the framework agreement or client process., • Support in developing compliance review documentation, e.g., background information on opinion leaders or debarment checks, for submission to a formal client review system., • Provide administrative support for business development activities as required., • Assist in the maintenance of account-related resourcing tools., • Support with other administrative duties as required. Experience: • Prior administrative, project and database management experience gained within medical communications is desirable., • Knowledge of publications planning process desirable. Knowledge & Skills: • Knowledge in Microsoft Office Suite (Outlook, Excel, Word)., • System knowledge e.g., Datavision, Zinc, Veeva., • Develop an understanding of the pharmaceutical industry and the relationship between agencies and clients., • Become familiar with industry guidelines and best practices., • Develop knowledge of the publications planning process., • With support from senior Client Services colleagues, develop competence in liaising with clients, external experts, and third parties while demonstrating professional and appropriate verbal and written communication.

The position involves assisting with tradeshow planning and marketing campaigns, coordinating event logistics, supporting exhibitor and client communications, and providing hands-on assistance during event days. Administrative Assistant & Tradeshow Event Coordinator (Part-Time – Potential Full-Tim

Office Administrator An excellent opportunity for an Office Administrator to support finance, customer service, and office administration functions within a busy team. You will handle data entry, customer queries, order processing, and documentation while ensuring efficient business operations. If you’ve also worked in the following roles, we’d also like to hear from you: Business Administrator, Administrative Assistant, Customer Service Administrator, Office Coordinator, Office Assistant, Administrator, Admin Officer, Admin Assistant, Customer Service Administrator SALARY: Up to £12.71 per hour + Benefits LOCATION: Macclesfield, Cheshire, North West England – Fully Office Based JOB TYPE: Full-Time, Permanent JOB OVERVIEW We have a fantastic new job opportunity for an Office Administrator to join a growing finance and administration team in a fast-paced office environment. As an Office Administrator you will support key business functions including customer service, order processing, and administrative coordination, ensuring accuracy and efficiency across all tasks. The Office Administrator will work closely with internal teams and external customers, managing queries, maintaining records, and contributing to process improvements. This role is ideal for someone organised, detail-oriented, and confident using MS Office and CRM systems within a professional office setting. APPLY TODAY Ready to make your next career move? Apply Now for our Recruitment Team to review. DUTIES Your duties as the Office Administrator include: • Customer Communication: Respond to customer queries promptly via email, phone, and digital platforms, • Order Processing: Manage orders from purchase order through to invoicing and completion, • Quote Handling: Prepare and update quotations in collaboration with internal departments, • Data Entry: Accurately input and maintain records within internal systems and databases, • Documentation Management: Organise and maintain files including orders, invoices, and communications, • Customer Account Setup: Assist with creating new customer accounts and verifying details, • Progress Tracking: Monitor order status and ensure timely completion and invoicing, • Administrative Support: Provide general office support including inbox management and coordination tasks, • Process Improvement: Identify opportunities to improve efficiency and customer experience CANDIDATE REQUIREMENTS • Previous experience in administration, office support, or customer service roles, • Strong organisational and time management skills with the ability to prioritise tasks, • Excellent attention to detail when handling data, invoices, and documentation, • Confident communication skills across phone, email, and digital platforms, • Competent in Microsoft Office 365 including Word, Excel, and Outlook, • Ability to work independently and take responsibility for completing tasks, • Experience with CRM systems or database management is advantageous, • A proactive approach with willingness to learn and adapt in a dynamic environment BENEFITS • Employee Mentoring Programme, • Company Events, • Free Onsite Parking, • Free Gym Membership, • Modern Open Plan Office, • Health and Wellbeing Cash Plan, • Company Pension, • Total Holiday Package of 31 Days, • Employer-Sponsored Office Attire, • Early Friday Finishes HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P14554 Full-Time, Permanent Jobs, Careers and Vacancies. Find a new job and work in Macclesfield, Cheshire, North West England. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. awd online | AWD-IN-SPJ

We’re partnering with a well-established and growing media and publishing business to recruit a Sales Coordinator. This is a central, cross-functional role supporting sales, production, and client delivery across print and digital products. You’ll manage workflows from initial booking through to final delivery, working closely with internal teams and external stakeholders, including public sector organisations. The Role & Responsibilities • Manage sales administration and production workflows end-to-end, • Prepare and process Letters of Agreement (LOAs), • Maintain accurate records across shared systems and CRM (e.g. HubSpot), • Compile and distribute advertising and booking information, • Send campaign launch communications and track progress, • Monitor inboxes and coordinate invoice approvals, • Liaise with clients and stakeholders to secure approvals and content, • Create and update adverts based on confirmed bookings, • Implement client amendments and ensure accuracy, • Proof and quality-check publications (content, branding, contact details), • Coordinate internally to ensure all deadlines are met, • Update website and digital platform content (e.g. Wix), • Maintain tracking systems and publication records, • Support marketing with visual assets and pre-publication materials, • Ensure documentation and systems remain accurate and compliant, • Provide general admin and onboarding support where required About You • Highly organised with strong attention to detail, • Confident managing multiple tasks and deadlines, • Strong communicator, comfortable with external stakeholders, • Experience using CRM systems (HubSpot preferred), • Proactive, reliable, and process-driven, • Background in media, publishing, or similar (desirable) Why Apply? • Varied role across sales, production, and digital, • Join a collaborative and growing business, • Opportunity to take ownership and develop, • Exposure to both commercial and operational teams To find out more, contact David at Greys Specialist Recruitment